07 Staff Report - 2004-2005 Storm Water Management Budget
DATE: COUNCIL AGENDA REPORT JUNE 1,2004 MEETINGDATE: 6/7/04 ·ITEMNO. tt TO: FROM: SUBJECT: APPROVE 2004-2005 STORM WATER MANAGEMENT BUDGET, AND AUTHORIZE THE WEST VALLEY SANITATIONDISTRlCT
TO COLLECT PROGRAM RELATED FEES ON BEHALF OF THE TOWN RECOMMENDATION: Approve the FY 2004-2005 Storm Water Management Budget, and, authorize the West Valley Sanitation District to collect
program related fees on behalf of the Town. BACKGROUND: In 1994, the Town ofLos Gatos, and the cities of Campbell, Monte Sereno and Saratoga entered into an agreement with the West Valley
Sanitation District (WVSD) to collect a fee from property owners to fund various activities related to the Nonpoint Source Pollution Prevention Program. Each year the Town and the WVSD
cooperatively develop an annual work plan that, among other things, establishes the basis for the fee collected by the District. In August 1995, the Santa Clara Valley Nonpoint Source
Pollution Control Program (Countywide Program) was reissued a Municipal Storm Water National Pollution Discharge Elimination System (NPDES) permit by the Regional Water Quality Control
Board. The permit was valid for 5 years and a new permit through 2005 was issued in February 2001, with an amendment to Provision C.3 (New & Redevelopment) effective October 17, 2001.
The Program is made up of fifteen co-permittees comprised ofthirteen cities and towns, the county, and the Santa Clara Valley Water District. The Program, which has gone through significant
organizational and operational changes over the past few years, is now called the Santa Clara Valley Urban RunoffPollution Prevention Program (PPP). Its current direction is to perform
regional type services, and technical studies, and return all other permit requirements to the individual cities and towns (co-permittees). The attached Fact sheet which was prepared
bythe West Valley Clean Water Program gives a good overview ofthe program. PREPAREDBY: . OHNE. CURTIS Director ofParks and Public Works Reviewed by:
Town Manager ---¥k<-Attorney __Clerk :/cEinance __Community Development Revised: 6/1/04 12:47 pm Reformatted: 5/30/02 N:\B&E\COUNCIL REPORTS\NPSBUD.04.wpd
PAGE 2 SUBJECT: APPROVE 2004-2005 STORM WATER MANAGEMENT BUDGET June 1,2004 DISCUSSION: The West Valley Sanitation District, along with the Town
and the cities ofCampbell, Monte Sereno, and Saratoga have consolidated local program efforts by creating the "West Valley Clean Water Program" (WVCWP). The WVCWP has increased administrative
efficiency, reduced duplication ofeffort, and offers a unified stronger voice to represent the interests ofthe West Valley cities at the countywide program level and before regional
bodies. It also performs a number ofrequired permit activities on behalfofthe Town (moshmportantly it writes and submits the Town's AnnuaJReport and Work Plan to the State Regional Water
Quality Control Board) and it coordinates the efforts of other agencies' (County Fire District, County Environmental Department) that perform program related activities
for the Town. In the coming year, the West Valley Clean Water Program's efforts will focus on developing an enhanced public education effort on streamlining implemeptation of the current
NPDES permit and on preparation of the 2005 permit re-application package. CONCLUSION: It is recommended that the Council approve the proposed FY 2004-05 Storm Water Management Program
Budget and authorize the West Valley Sanitation District to collect program related fees on behalf ofthe Town. ENVIRONMENTAL ASSESSMENTS: None. Neither the work plan nor the fees are
considered a project under CEQA. FISCAL IMPACT: For FY 2004-05, the estimated total revenue to be collected by the West Valley Sanitation District for Storm Water ProgrtllU activities
is $340,000. Ofthis amount, $158,570 is budgeted, with up to $176,126 available to pass through to the Town for activities it will perform. The District will retain $163,874 for managem,ent
ofthe West Valley Clean Water Program and fOf,activities it will perform on behalf0 f the Town. The Town's revenues and expenses are programmed inFund 220 as reflected in the proposed
FY 2004-2004-05 Operating Budget as adopted by the Town Council on June 7, 2004. Attachments: 1. Proposed FY 2004-05 Stonn Water Management Draft Budget 2. West Valley Clean Water Program
Fact sheet Distribution: Bob Reid, Manager/Engineer, West Valley Sanitation District, 100 East Sunnyoaks Avenue, Campbell, CA 95008 Cheri Donnelly, Program Manager, West Valley Clean
Water Program, 18041 Saratoga-Los Gatos Rd., Monte Sereno, CA 95030-4299
Campbell Los Gatos Monte Sereno Saratoga Total 35.10% 32.50% 2.70% 29.70% WVCWP FY 03-04 FY 04-05 FY 03-04 FY 04-05 FY 03-04 FY 04-05 FY 03-04 FY 04-05 FY 04-05 Item Current Proposed
Current Proposed Current Proposed Current Proposed Proposed West Valley Clean Water Program 1. WVCWP Staff A. Program Mc,mager $ 22,815 $ 22,815 $ 21,125 $ 21,125 $ 1,755 $ 1,755 $ 19,305
$ 19,305 $ 65,000 B. Administrative Support $ 9,126 $ 9,126 $ 8,450 $ 8,450 $ 702 $ 702 $ 7,722 $ 7,722 $ 26,000 C. IC/ID Inspector $ 10,881 $ 9,828 $ 10,075 $ 9,100 $ 837 $ 756 $ 9,207
$ 8,316 $ 28,000 D. Payroll Costs (SS, SOl, Medi) $ 4,791 $ 7,254 $ 4,436 $ 6,717 $ 369 $ 558 $ 4,054 $ 6,138 $ 20,667 Subtotal $ 47,613 $ 49,023 $ 44,086 $ 45,392 $ 3,663 $ 3,771 $
40,288 $ 41,481 $ 139,667 2. NPDES Compliance by WVCWP A. URMP Support $ 5,511 $ 6,494 $ 5,103 $ 6,013 $ 424 $ 500 $ 4,663 $ 5,495 $ 18,500 B. C3 Technical Assistance (NDC) . $ 3,510
$ 2,317 $ 3,250 $ 2,145 $ 270 $ 178 $ 2,970 $ 1,960 $ 6,600 C. WVCWP Staff Training $ 1,755 $ -$ 1,625 $ -$ 135 $ -$ 1,485 $ -$ -Subtotal $ 10,776 $ 8,810 $ 9,978 $ 8,158 $ 829 $ 678
$ 9,118 $ 7,455 $ 25,100 3. PI/P -Public Education Program A. Public Outreach Coordinator $ 5,265 $ 6,318 $ 4,875 $ 5,850 $ 405 $ 486 $ 4,455 $ 5,346 $ 18,000 B. Brochures/Promotional
Items $ 1,755 $ 4,212 $ 1,625 $ 3,900 $ 135 $ 324 $ 1,485 $ 3,564 $ 12,000 C. PIP Projects (ind above for FY04-0S) $ 3,510 $ -$ 3,250 $ -$ 270 $ -$ 2,970 $ -$ -Subtotal $ 10,530 $ 10,530
$ .9,750 $ 9,750 $ 810 $ 810 $ 8,910 $ 8,910 $ 30,000 4. Ind/Comm Inspections Program * $ 11,000 $ 8,000 $ 5,000 $ 5,000 $ -$ -$ 1,000 $ 1,000 $ 14,000 5. Facility Expenses A. Office
Rent $ 1,773 $ 1,773 $ 1,641 $ 1,641 $ 136 $ 136 $ 1,500 $ 1,500 $ 5,050 B. Building Maintenance/Repair $ 351 $ 456 $ 325 $ 423 $ 27 $ 35 $ 297 $ 386 $ .1,300 C. Utilities $ 2,562 $
2,106 $ 2,373 $ 1,950 $ 197 $ 162 $ 2,168 $ 1,782 $ . 6,000 Subtotal $ 4,686 $ 4,335 $ 4,339 $ 4,014 $ 360 $ 333 $ 3,965 $ 3,668 $ 12,350 6. Program Administration & Operation A. Office
Supplies $ 983 $ 983 $ 910 $ 910 $ 76 $ 76 $ 832 $ 832 $ 2,800 B. Operating Expense $ 2,106 $ 4,212 $ 1,950 $ 3,900 $ 162 $ 324 $ 1,782 $ 3,564 $ 12,000 c. Computer $ 1,229 $ -$ 1,138
$ -$ 95 $ -$ 1,040 $ -$ -Subtotal $ 4,317 $ 5,195 $ 3,998 $ 4,810 $ 332 $ 400 $ 3,653 $ 4,396 $ 14,800 Total WVCWP $ 88,922 $ 85,893 $ 77,150 $ 77,123 $ 5,994 $ 5,992 $ 66,934 $ 66,909
$ 235,917 7. Permit Fees & SCV Program Mgmt $ -A. SCV Proqram Assessment $ 59,670 $ 59,670 $ 55,250 $ 55,250 $ 4,590 $ 4,590 $ 50,490 $ 50,490 $ 170,000 B. * Increase in State Permit
fees $ -$ 5,967 $ -$ 5,525 $ -$ 459 $ -$ 5,049 $ 17,000 Subtotal $ 59,670 $ 65,637 $ 55,250 $ 60,775 $ 4,590 $ 5,049 $ 50,490 $ 55,539 $ 187,000 Pay 7.B from 02-03 reserve5 $ (5,967)
$ (5,525) $ (459) $ -$ (11,951) Total SCVURPPP & WVCWP $148,592 $145,563 $132,400 $ 132,373 $ 10,584 $ 10,582 $117,424 $122,448 $ 434,868 Includes payment from 02-03 reserves Municipal
Budget Detail FY04-0S West Valley Clean Water Program Page 3 April 28, 2004 -Final Approved
Municipal Budget Detail FY04-0S West Valley Clean Water Program Campbell Los Gatos Monte Sereno Saratoga Total 35.10% 32.50% 2.70% 29.70% WVCWP FY 03-04 FY 04-05 FY 03-04 FY 04-05 FY
03-04 FY 04-05 FY 03-04 FY 04-05 FY 04-05 Item Current Proposed Current Proposed Current Proposed Current Proposed Proposed WV Clean Water Program $148,592 $145,563 . $ 132,400 $ 132,373
$ 10,584 $ 10,582 $117,424 $122,448 $ WVSD. Administration Cost (15%) $ 21,837 $ 12,421 $ 20,220 $ 11,501 $ '1,680 $ 955 $ 18,478 $ 10,510 $ 35,388 WVSD Storm Drain Maintenance
$ 30,000 $ 15,000 $ 32,000 $ 20,000 $ 7,000 $ 4,500 $ 29,000 $ 20,000 $ 59,500 WVCWP/WVSD Expenditures $200,429 $172,984 $184,620 $ 163,874 $ 19,264 $ 16,037 $164,902 $152,958 $ 505,854
* Municipal Expenditures $176,221 $198,816 $146,996 $ 176,126 $ 860 $(16,037) *Municip provides Estimtd Revenue $ 376,650 $ 371,800 $ 331,616 $ 340,000 $ 20,124 XXX XXX $ 711,800 from
Parcel Tax -last year's shown * Municipal Expenditures: depend on the services each municipality uses -total normally comes close to the difference between the estimated taxrollrevenue
and the WVCWP/WVSD Expenditures. *Estimated Revenue for FY04-05: See the tax report that your municipality sends to your council. Each year a tax report goes to City or Town Council,
and to WVSD Board members, who vote on the proposed Storm Drain Maintenance budget at a public hearing at the Sanitation District. The public hearing is held during the 2nd WVSD Board
meeting in May. The budget is approved in June and is finalized in September. The Estiinated Revenue is reported to the WVSD by the municipality. WV Clean Water Pgm includes the SCVURPPP
assessment, NPDES Permit fee and the wvcWP Budget. Revenue·by parcel. Every reconfiguration of the parcels, changes the parcel #s and causes old parcel #s to drop off. Reconfigured parcels
get new numbers. Currently 130 new parcels for Campbell. New Parcels haven't been added to revenue as of 4/22/04. P-'3 April 28, 2004 -F' . Il,pproved
West Valley Clean Water Program Campbell • Los Gatos • Monte • Origin In 1994 the West Valley Communities of Campbell, Monte Sereno, Los Gatos, and Saratoga joined together
to fonn the West Valley Clean Water Program. The Program was created to control discharges of polluted stormwater into local creeks and San Francisco Bay. Purpose The West Valley Clean
Water Program exists to: • reduce pollutants in stonn drain discharges to the maXImum extent that is practical; • comply with state and federal Clean Water Act (see sidebar) regu1ations;
• maximize the effectiveness, efficiency, and cost benefit from collective pollution prevention efforts of the four West Valley Communities. The Clean Water Act recognizes that every
.body of water has uses that are valued and worth protecting. The uses of a particular water body might include for example, fishing, swimming, and drinking. Water bodies that lack the
water quality necessary for supporting their designated uses are considered "impaired waters." Each state is required to develop a list of impaired waters and the contaminates that impair
them (known as a "303d list," after the corresponding section of the Clean Water Act). Everywhere in the West Valley storm drains carry water from streets, driveways and sidewalks directly
to local creeks and on to San Francisco Bay without wastewater treatment. Stormwater pollution occurs when pollutants, debris, and chemicals accumulate on streets, parking lots, and
other exposed surfaces and are washed off by rainfall or water and flow into storm drains. Residents contribute significantly to stormwater pollution through regular everyday activities
like driving and gardening. Commercial and industrial activities are also probable sources. Storm water pollution is an important issue because of growing concerns for the water quality
and the biological health of local creeks and San Francisco Bay. A recent public opinion survey indicated local residents have little understanding of stormwater pollution and how to
prevent it in the West Valley. What is Stormwater Pollution? Impaired Waters Within the West Valley Communities are the watersheds of Ca1abazas, Los Gatos, Saratoga, San Tomas Aquino,
and several smaller tributary creeks. The State has declared all these creeks, with the exception of San Tomas Aquino as "impaired waters" due to a commonly used household pesticide
called diazinon. The South San Francisco Bay, which these creeks ultimately flow to, is also listed as impaired from pollutants like chlordane, copper, DDT, diazinon, die1dren, dioxin
and furan compounds, mercury, nickel, PCBs, and ABOUT THE CLEAN WATER ACT selenium.
Top Known Pollution Problems Pollutants in stormwater runoff come from a variety of sources including: • Pesticides and fertilizers that runoff yards and gardens. • Oil, antifreeze,
and other automotive fluids on driveways, parking lots and city streets. • Toxic metals and chemical compounds from auto exhaust and wood burning smoke that deposits directly on the
surface of the water during rainfall. • Household chemicals such as paint thinners, oil and water based paint, drain cleaners, and pool and spa chemicals. • Soap, dirt and metals from
washing vehicles in the driveway or street. For More Information Call the West Valley Clean Water Program at 408-354-4734 for reliable information about water pollution in the West Valley.
• Detergents from interior (e.g., carpet and blind cleaning) and exterior surface cleaning like power washing and paint removal. • Waste fluids from auto maintenance and repair facilities.
• Waste and detergents from retail food facilities. • Bare soil that erodes Or blows into the street. What Is the Program Doing? The West Valley Clean.Water Program administers an Urban
Runoff Management Plan to reduce stormwater pollution. Specific actions include: • Municipal controls'such as storm drain operations and maintenance, storm drain stenciling, street sweeping,
incident respon.se, and street/public facility maintenance. • Construction and development measures including onsite inspections; grading and erosion controls, and educating developers.
• Commercial and industrial facility inspections to prevent wastes from discharging into the storm drain SyStelll. • Public education activities to increase awareness and change behavior.
WHAT You CAN DO! Use less toxic methods to control home and garden pests like ,baits, stickY barriers, insecticidal dust, and diatomaceous earth. Inspect and maintain vehicles
regularly. i=ix leaks immediately. Wash cars on unpaved surfaces. Even better, use a commercial car wash. Recycle used auto fluids, unused paints, pesticides, and household chemical
at the County HHW Program. Call 408-277-7300 for more information. Drive less! Walk; ride a bike, take public transportation or carpool with a friend when possible. Drain pools
and spas into a sanitary sewer outlet, never into a street. When excavating or landscaping, keep dirt from washing or blowing . into the street. Report illegal dumping incidents
into the storm drain to your local municipality.