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04 Staff Report - Proposed Capital Budget Improvement Program 2004-2009 DATE: MEETING DATE: 05-17-04 ITEM NO.. 4 COUNCIL/AGENCY AGENDA REPORT MAY 13,2004 TO: FROM: MAYOR AND TOWN COUNCIL AND BOA DEBRA J. FIGONE, TOWN MANAGERlEXECUTI E CTOR SUBJECT: CONSIDER THE TOWN OF LOS GATOS PROPOSED CAPITAL . IMPROVEMENT PROGRAM FOR FY 2004-2009 RECOMMENDATION: Consider the Town of Los Gatos Proposed Capital Improvement Program for FY 2004,.. 2009 and provide directionfor bringing forward a Proposed Capital Improvement Program for FY 2004 -2009 for adoption. BACKGROUND: On May 7, 2004, the Town Councilreceived a copy ofthe Proposed Capital Improvement Program for FY 2004 -2009 for the Town ofLos Gatos and the 􀁒􀁥􀁤􀁥􀁶􀁥􀁬􀁯􀁰􀁾􀁥􀁮􀁴Agency. This plan sets forth capital projects to be undertaken over a five-year period. Funds are appropriated for the first year only, FY 2004/05. The Proposed Capital Improvement Program for FY 2004 -2009 represents the Town Manager's recommended comprehensive plan to maintain and enhance infrastructure in the Town of Los Gatos. DISCUSSION: At the May 17, 2004 Town Council meeting, the Council will consider the proposed Capital Improvement Program (CIP). It is recommended that the review and discussion ofthe proposed plan follow the format outlined below: • Opening Comments • CIP Overview • Program Overviews Q & A Following Each Program 􀁐􀁾􀁊􀁥􀁾􀁃􀁯􀁾 PREPARED BY: Pamela S. Jacobs Assistant Town Mana er Town Manager Finance Director Parks and Public Works Director Town Council Reviewed by: __Assistant Town Manager 􀁾􀀱􀁉􀁯􀁌􀀭􀀮􀀺􀁁􀁴􀁴􀁯􀁭􀁥􀁹__Clerk nance __Community Development Revised: 5/11/04 12:55 pm Reformatted: 5/3% 1 PAGE 2 􀁍􀁁􀁙􀁏􀁒􀁁􀁎􀁄􀁔􀁏􀁗􀁎􀁃􀁏􀁕􀁎􀁃􀁾 SUBJECT: CONSIDER THE PROPOSED CAPITAL IMPROVEMENT PROGRAM FOR FY 2004-2009 (May 13, 2004) • Public Comments This format allows for Council to seek clarification and provide comments following the presentation of each capital program. The public would then be invited to provide comments following the completion of all the program presentations. ENVIRONMENTAL ASSESSMENT: Is not a project defmed under CEQA, and no further action is required.. FISCAL IMPACT: The fiscal impact is presented in summary form in the Financial Summaries chapter ofthe Proposed Capital Improvement Program for FY 20034-2009. Attachments: Proposed Capital Improvement Program for FY 2004 -2009 (Previously Distributed) r FINANCIAL SUMMARIES Total Revenues and Expenditures Summary schedules which provide a high level overview ofthe entire Town budget, in afund-type summary. as well as by fund-specific and category-specific summary levels. ' Total Budgeted Fund Activity III -3 Total Town and RDA Revenues -by Fund III -4 Total Town and RDA Expenditures -by Fund III -6 Total Town and RDA Revenues -by Category III -8 Total Town and RDA Expenditures -by Category III -9 General Fund Revenues and Expenditures Summary schedules which identify the Town '.'I General Fund operating sources and uses at the department level.General Fund Revenues -by Department III -10 General Fund Expenditures -by Department III -11 General Fund Revenues -by Category III -12 General Fund Expenditures -by Category 111 -13 General Fund -Fund Balance Activity III -14 Operating Transfers A schedule summarizing activity by fund, of estimated fund transfers for the prior year and budgeted for the adoptedfiscal year. Schedule of Interfund Transfers III -15 Fund Balance Fund Balance schedules, one which summarizes activity and ending fund balances to provide a quick look at the ongoing status ofthe individualfunds, and another which provides a 5 year trend. Fund Balance Activity Summary --'by Fund III -16 5 Year Comparative Fund Balance -by Fund III ..,.. 18 Departmental Budgets' Department level schedules which provide an overview offunding source and expenditure use, by each program within the department. Department Revenues -by Program 􀁾 III -20 Department Expenditures -by Program III -22 ATTACHMENT 2 III -1 FINANCIAL SUMMARIES Staffing The labor position schedules provide a summary level view of operational staffing assignments. funding. and trendv. The Personnel Changes Summary provides narrative detail into staffing levels dnd labor costs. Summary of Positions -by Fund III -24 Summary of Positions -by Department.. III -25 5 Year Staffing Trend -by Department III -26 Personnel Changes Summary III -27 Positions by Assigned Department III -31 III -2 TOTAL BUDGETED FUND ACTIVITY SUMMARY FY 2004/05 Revenues, Expenditures, Fund Estimated PY Carryfwrds PY Carryfwrds Estimated Balance Fund Balance and and Fund Balance Change Fund Category 7/1104 Transfers In Transfers Out 6130/05 From PY Operating Funds General Fund $ 10,694,722 $ 24,584,462 $ 25,113,612 $ 10,165,572 (4.')"0) Parking Management Program 669,750 669,750 0.0% Solid Waste 311,618 149,585 329,071 132,132 157.1'1"0) Community Dev Block Grant 1,038,543 135,416 336,716 837,243 ( I9A" ,,) Non-Point Source 214,892 158,570 158,570 214,892 0.0% Sewer Maintenance 543,590 543,590 0.0% Assessment Districts 75,834 44,050 52,713 67,171 ( 1IA",,) Special Revenue Grants 29,047 12,071 41,118 I 100.0",,) Equipment Replacement Fund 3,263,783 442,165 1,013,940 2,692,008 ( 17.S0o) Workers Comp SelfInsurance 1,783,564 575,515 696,024 1,663,055 􀀱􀀶􀀮􀁾􀁯􀂷􀁯􀀩 ABAG Self Insurance 2,110,571 472,200 591,100 1,991,671 (5.60,,) Office Stores Fund 191,149 92,000 92,000 191,149 0.0% Mgmt Information Systems 2,173,824 755,300 1,211,900 1,717,224 (21.00 " ) Vehicle Maintenance 139,533 459,100 459,245 139,388 (0.1"" ) Building Maintenance 558,512 1,028,400 1,028,530 558,382 IO.O"r» Total Operating Funds $ 22,585,594 $ 30,122,174 $ 32,337,879 $ 20,369,889 (9.S";;,) Trust &Agency Funds Library Trust Funds $ 242,417 $ 16,700 $ 17,500 $ 241,617 (0.:;" 0) Parking District Agency Fund 29-9,803 157,308 149,265 307,846 2.7% Total Trust &Agency Funds 542,220 174,008 166,765 549,463 1.3% Capital Funds GFAR $ 3,859,184 $ 156,500 $ 1,541,574 $ 2,474,111 ( .'S.()Oo) Traffic Mitigation Fund 48,070 5,000 50,000 3,070 (lJJ.oo(») Grant Funded CIP Projects 24,616 1,489,878 1,499,878 14,616 (40J,",,) Storm Drain Funds 778,767 132,400 125,000 786,167 1.0% Construction Tax Fund 1,876,184 102,000 1,978,184 5.4% Gas Tax Fund 389;166 442,000 567,171 263,995 (32.2°'0) Total Capital Funds $ 6,975,986 $ 2,327,778 $ 3,783,623 $ 5,520,141 (20.9%,) Redevelopment Agency Funds Capital Projects $ 3,283,323 $ 590,750 $ 2,632,783 $ 1,241,291 (62.2°,,) Debt Service 4,112,041 3,263,971 3,518,184 3,857,827 16.2( 0) Low/Moderate Housing Program 3,458,204 972,164 262,250 4,168,119 20.5% Total Redevelopment Funds $ 10,853,568 $ 4,826,885 $ 6,413,217 $ 9,267,237 (14.6%) TOTAL ALL FUNDS S 40,957,368 . S 37,450,845 S 42,701,484 . S 35,706,730 􀀨􀁮􀀻􀁧􀀥􀁾􀁬 This Total Budget Fund Activity Summary schedule groups the Town's funds into four categories based on how the funds are utilized: Operating Funds -Ongoing 􀁯􀁰􀁥􀁲􀁾􀁴􀁩􀁯􀁮􀁳 are funded out of the various Operating Funds. ·This includes the Town's departmental program operations, as well as special revenue activities and internal service functions. Trust & Agency Funds -These funds are held in a fiduciary capacity, with little variation in activity. The Parking District Fund facilitates a debt service function, and the Library Trusts are held for special uses for the Library. Capital Funds -Representing the capital improvement program activity, the Capital Funds reflect the significant progress made in the ongoing push in the capital program to complete projects, and the resulting decrease in fund balances. Redevelopment AgenG)' Funds -The RDA is financially external to the Town, however is included in the Town's budget to reflect the integral association between the two agencies. These funds represent the three functions of the RDA: the capital program to enhance the project area, the financing aspect ofthe Agency, and the affordab1e housing element of the program. III -3 TOTAL TOWN and RDA REVENUES By Fund l (Includes Transfers In) FY 02/03 FY 03/04 0/0 FY 04/05 0/0 Fund Fund Name Actuals Adopted Change Proposed Change General Funds 100 General Fund $ 23,991,783 $ 23,726,666 ( 1.1 ° 0) $ 24,584,462 3.6% Special Revenue Funds 207 Parking Management 792,217 872,980 10.2% 669,750 C2:LY' ol 210 Solid Waste Management 93,105 147,155 58.1% 149,585 1.7% 218 HCD Housing Rehabilitation 44,747 141,800 216.9% 10,000 (92 􀀮􀁾􀁽􀀨􀁬 II) 219 HCD-Community Dev Block Grant 241,272 190,000 (21.)° 0) 125,416 D4(J",,1 220 Urban Run-Off Program 153,323 254,340 65.9% 158,570 (J 7....,0 II) 230 Sewer Maintenance 625,270 646,690 3.4% 543,590 ( I 􀁾􀀮􀀧􀀩􀀢 "I 270 Special Revenue Grants 44,773 ( 100.0° 0) 9,496 -% Assessment Districts i50 Blackwell District 3,290 3,310 0.6% 3,260 ( 􀁉􀀮􀁾􀁏 "I 251 Kennedy Meadows District 10,325 10;355 0.3% 10,315 (OAO" I 252 Gemini Court District 4,272 4,240 (0.7° 0) 4,240 0.0% 253 Santa Rosa Heights District 9,500 9,300 (2.1 00) 9,300 0.0% 254 Vasona Heights District 10,192 10,335 1.4% 10,095 (2.Y1 ul 255 Hillbrook District 2,468 2,400 (2.Xo 0) 2,240 (h.7u rd 256 Arroyo Del Rancho -% 4,600 -% Internal Service Funds 601 Equipment Replacement Fund $ 540,425 $ 478,930 ( I IAOo) $ 442,165 (7.711 1» 610 Worker's Comp Self Insurance 509,431 516,500 1.4% 575,515 11.4% 620 Self Insurance Fund 780,168 623,900 (20.0°'0) 472,200 (24.3°,,, 680 Office Stores Fund 91,421 88,000 D.7"(,) 92,000 4.5% 685 Management Information Systems 772,360 831,300 7.6% 755,300 ('1.1" .. ) 690 Vehicle Maintenance Fund 539,000 515,090 (44°0) 459,100 ( 10.')",,1 695 Building Maintenance Fund 1,048,703 1,088,380 3.8% 1,028,400 ( 􀁾􀀺􀀻􀁦􀁬􀁩􀁬􀁬 Trust & Agency Funds 710 Library Trust $ 40,924 $ 21,400 (47.7°0) $ 13,700 (.\hllo" I 711 Ness Trust Bequest 4,420 2,800 1.\h.7(0) 3,000 7.1% 724 Parking District #88 156,745 153,997 ( I.XOo) 157,308 2.2% Capital Project Funds 400 GFAR $ 794,059 $ 144,000 IX1.9° 0) $ 156,500 8.7% 405 Traffic Mitigation -% 5,000 -% 410 Grant Funded CIP Projects 188,792 637,165 237.5% 805,000 26.3% 461 Stonn Drain #1 72,162 74,700 3.5% 61,000 ( IX.YI,j) 462 Stonn Drain #2 43,579 57,100 31.0% 57,200 0.2% 463 Stonn Drain #3 8,782 10,000 13.9% 14,200 42.0% 474 Construction Utility Underground 92,573 104,900 13.3% 102,000 12.S" 0) 480 Gas Tax -Street & Signal 579,471 547,310 (5.6%) 442,000 ( J l) .2° 0) Redevelopment Agency Funds 930 RDA -Capital Project Funds $ 11,310,576 $ 147,885 ('JR.7";,) $ 590,750 299.5% 950 RDA -Debt Service Fund 3,598,993 4,272,658 18.7% 3,263,971 (23.0( 1)) 960 RDA -Low /Moderate Housing 959,111 858,070 (10.5°0) 972,164 13.3% Total Fund 􀁒􀁥􀁶􀁥􀁮􀁵􀁾and Transfers-In S 48,158,229 S 37,193,656 (22.£%) S 36,763,392 (1.2%Y Plus Estimated PY Carryforward Revenues (CIP Projects) 687,453 Total Fund Revenues, Transfers-In, and Prior Year Carryforwards S 37,450,845 III -4 TOTAL TOWN and RDA REVENUES· By Fund Redevelopment Agency Funds 13.1% Trust & Agency Funds 0.5% 􀁾 Capital Project Funds 4:5% Internal Service Funds 10.4% Special Revenue Funds 4.7% General Fund 66.9% FY 2004/05 Revenues by Fund General Fund Special Revenue Funds Internal Service Funds Trust & Agency Funds Capital Project Funds Redevelopment Agency Funds Total Revenues & Transfers FY 02/03 Actuals $ 23,991,783 2,034,753 4,281,508 202,089 1,779,417 15,868,679 $ 48,158,229 FY 03/04 Adopted $ 23,726,666 2,292,905 4,142,100 178,197 1,575,175 5,278,613 $ 37,193,656 FY 03/04 Estimated $ 23,466,793 2,160,823 4,192,375 256,250 1,781,984 4,952,817 $ 36,811,042 􀀮􀀢􀀮􀁾􀀺􀀺􀀧􀀻􀁾 $ 24,584,462 1,71O,45i 3,824,68(): 174,008; 1,642,900< 4,826,885; $}6.763,39z:J %of Total 66.9% 4.7% 10.4% 0.5% 4.5% 13.1% 100% Historical Trend Chart Here III -5 TOTAL TOWN and RDA EXPENDITURES By Fund (Includes Transfers In) FY 02/03 FY 03/04 0/0 FY 04/05 0/0 Fund Fund Name Actuals Adopted Change Proposed Change General Funds 100 General Fund $ 23,668,037 $ 24,133,363 2.0% $ 25,113,612 4.1% Special Revenue Funds 207 Parking Management 792,217 872,980 10.2% 669,750 􀀨􀀲􀁾􀀮􀁙􀀧􀀰􀀩 210 Solid Waste Management 172,988 214,305 23.9% 329,071 53.6% 218 HCD Housing Rehabilitation 14,527 193,800 1234.1% 211,300 9.0% 219 HCD-Community Dev Block Grant 241,272 190,000 (21.3"0) 125,416 (."14.0"" I 220 Urban Run-Off Program 165,719 254,340 53.5% 158,570 (")7.7° 0 ) 230 Sewer Maintenance 625,270 646,690 3.4% 543,590 ( 1<;-')",,) 270 Special Revenue Grants 39,082 ( 100.0° 0) 16,897 -% Assessment Districts 250 Blackwell District 3,067 3,422 11.6% 3,672 7.3% 251 Kennedy Meadows District 12,566 10,733 ( 14.60,,) 11,099 3.4% 252 Gemini Court District 4,036 5,962 47.7% 4,882 ( 1X. 10oj 253 Santa Rosa Heights District 6,095 7,131 17.0% 7,221 1.3% 254 Vasona Heights District 21,625 19,776 (X6°0) 14,996. (24.200) 255 Htllbrook District 4,797 5,507 14.8% 5,843 6.1% 256 Arroyo Del Rancho 18,215 ( 100.00.0) 5,000 -% Internal Service Funds 601 Equipment Replacement Fund $ 818,985 $ 453,830 (44.6"0) $ 1,013,940 123.4% 610 Worker's Comp SelfInsurance 663,396 656,565 ( !.OO 0) 696,024 6.0% 620 SelfInsurance Fund 507,537 714,250 40.7% 591,100 ( I "7.:P III 680 Office Stores Fund 89,986 88,000 (2.200) 92,000 4.5% 685 Management Information Systems 702,962 1,208,800 72.0% 1,211,900 0.3% 690 Vehicle Maintenance Fund 513,098 515,080 0.4% 459,245 (1IUi",,) 695 Building Maintenance Fund 940,074 1,088,390 15.8% 1,028,530 􀀨􀁾􀀮􀀺􀀧􀁯 (J) Trust & Agency Funds 710 Library Trust $ 38,751 $ 12,000 (6'f.OOo) $ 17,500 45.8% 711 Ness Trust Bequest -% -% 724 Parking District #88 148,563 156,266 5.2% 149,265 (4. 􀁾􀁯 0) Capital Project Funds 400 GFAR $ 2,906,951 $ 3,767,402 29.6% $ 605,000 (x.; \'0 u) 405 Traffic Mitigation 99,130 50,000 (490°0) 50,000 0.0% 410 Grant Funded CIP Projects 296,743 1,191,681 301.6% 805,000 ( 3.2, -l(l lJ) 461 Storm Drain # I -% 25,000 -% 462 Storm Drain #2 -% 100,000 -% 463 Storm Drain #3 -% -% 474 Construction Utility Underground -% -% 480 Gas Tax -Street & Signal 1,119,995 639,499 (42.9° 0) 548,000 ( 􀀱􀀴􀀮􀁾􀀰 0) Redevelopment Agency Funds 930 RDA -Capital Project Funds $ 4,799,557 $ 5,045,787 5.1% $ 826,000 (X30"0) 950 RDA -Debt Service Fund 2,629,981 3,435,785 30.6% 3,518,184 2.4% 960 RDA -Low 1Moderate Housing 383,104 247,125 (35.5"0) 262,250 6.1% Total Operating Expenditures by Fund: S 42,448,325 S 45,828,469 8.0010 $ 39,219,857. (14.4%}i Plus Estimated PY Carryforward Expenditure Appropriations (C1P Projects) 3,481,627 Total Fund Expenditures, Transfers-In, and Prior Year Carryforwards: S 42,701,484 III-6 TOTAL TOWN and RDA EXPENDITURES By Fund Redevelopment Agency Funds 11.7% Trust & Agency Funds 0.4% ___Capital Project Funds 5.4% Internal Service Funds 13.0% Special Revenue Funds 5.4% Genera.l Fund 64.0% FY 2004/05 Expenditures by Fund General Fund Special Revenue Funds Internal Service Funds Trust & Agency Funds Capital Project Funds Redevelopment Agency Funds Total Expenditures & Transfers FY 02/03 Actuals $ 23,668,037 2,121,474 4,239,038 187,313 4,422,820 7,812,642 $ 42,448,325 FY 03/04· Adopted $ 24,133,363 2,424,646 4,724,915 168,266 5,648,582 8,728,697 $ 45,828,469 FY 03/04 Estimated $ 23,651,784 2,421,090 3,955,566 206,337 4,104,870 6,509,167 $ 40,848,813 . 􀁾􀂷􀂷􀁬􀁊􀀴􀀯􀀰􀁳􀀾􀀻􀁲􀁾 Pro edl $ 25,113,6125 􀀲􀁾􀀱􀀰􀀷􀀬􀀳􀀰􀀷􀀨 5,092,739'.) 166 765:1.· 􀁾􀀺􀁾􀁾􀀺􀁾􀁾 􀁓􀁽􀀹􀀬􀀲􀁾􀀿􀀬􀁾􀀱􀁊 FY 04/05 0/0 64.0% 5.4% 13.0% 0.4% 5.4% 11.7% 100.0% Historical Trend Chart Here III -7 TOTAL TOWN and RDA REVENUES By Category FY 2004/05 Budgeted Revenues 9,000,000 .8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 Property Tax Franchise Fees Misc Taxes Intergovrntl Revenues Fines & Forfeitures Misc Other Sources FY 02/03 FY 03/04 FY 03/04 FY 04/05 %of Revenues Actuals Adopted Estimated Proposed Total Property Tax $ 9,193,903 $ 9,483,463 $ 9,107,394 $ 8,810,780 24.0% Sales & Use Tax 6,928,817 6,800,000 6,650,000 6,900,000 18.8% Franchise Fees 897,158 896,400 931,681 957,000 2.6% Transient Occupancy Tax 713,064 . 900,000 830,000 900,000 2.4% Miscellaneous Other Taxes 198,064 245,000 260,000 241,000 0.7% Licenses & Permits 1,961,167 1,880,300 1,895,705 2,380,055 6.5% Intergovernmental Revenues 4,984,000 5,338,618 5,521,534 5,622,580 15.3% Town Services 6,922,138 7,080,716 6,918,278 6,912,180 18.8% Fines & Forfeitures 748,744 789,500 695,800 674,950 1.8% Interest 1,998,058 1,818,925 1,593,743 1,360,442 3.7% Miscellaneous Other Sources 927,734 609,450 827,854 953,985 2.6% C[P Pro'ect Reimbursement 282,531 227,674 0.0% Total Revenues S 35,755,37&",' S 35,842,372 S 35,459,663":"' S 35,712,972 ". Plus Bond Proceeds: 10,725,000 0.0% Plus Transfers In: 1,677,851 1,351,284 1,351,379 1,050,420 2.9% Total Revenues & Other Sources S 48,158,229 S 37,193,656 S 36,811,042 S 36,763,392 lOO.Oo/d Total Budgeted Revenues (exclusive of Bond Proceeds and Transfers In) reflect steady receipts for most revenue categories. Some revenues of note are as foHows: Property Tax -shows a slight decrease in FY 2004/05 revenues due to a $400,000 budgeted ERAF offset. Sales and Use Tax -shows a moderate increase due to a significant business sector increase from prior years. Transient Occupancy Tax -continues to show improvement as the leisure and business travel industry begins to return to normalcy. Licenses and Permits -reflects a significant revenue increase in response to higher fees under the cost recovery analysis.. Interest -shows a significant decrease in revenues due to the continued fall fall in interest rates and the Town's decreasing fund balances under 􀁴􀁨􀁾 sizeable Capital Improvement Program project funding. " III -8 TOTAL TOWN and RDA EXPENDITURES By Category FY 2004/05 Budgeted Expenditures 20,000,000 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 Salaries & Benefits , Grants Interest Special Projects Buildings & Facilities Maint Transfers Out%of Total 48.8% 23.5% Ll% 2.1% 2.0% 7.4% 0.9% 5.5% 0.0% 0.1% 5.9% Proposed $ 19,149,783 9,201,788 443,566 833,940 770,530 2,892,200 350,000 2,159,100 FY 04/05 Estimated $ 17,635,706 8,195,727 431,992 '76,345 750,901 3,356,239 FY 02/03 FY 03/04 FY 03/04 Expenditures Actuals Adopted Salaries and Benefits $ 17,919,087 $ 19,894,794 Operating Expenditures 8,519,759 8,968,355 Grants 530,681 440,616 Fixed Assets 470,810 251,830 Interest 633,640 758,469 Internal Service Charges 3,443,981 3,247,380 Special Projects 350,000 Capital Projects 7,909,939 8,078,985 6,343,419 Capital Acquisitions 300,000 Buildings & Facilities Maint 158,459 185,000 110,349 50,000 Debt Services 1,184,118 2,301,756 2;296,756 2,318,530 Transfers Out 1,677,851 1,351,284 1,351,379 1,050,420 Total Uses of 􀁬􀀢􀁵􀁮􀁤􀁳􀂷􀀧􀀺􀀻􀀻􀀧􀁾􀀭􀀧􀀧􀀺􀀺􀀬􀁾􀁴􀀧􀀻􀀧􀀱􀁾􀁙􀀺􀀺􀀳􀀱 􀁾􀀧􀀤􀁆􀀴􀀱􀀮􀀴􀀴􀀸􀀻􀀳􀀲􀀵􀀢􀀦􀀭􀁺􀁻􀁓􀀴􀀵􀀬􀀸􀀲􀀸􀀬􀀴􀀶􀁾􀀧􀀦􀀻􀁾􀀧$􀀺(􀀴􀁏􀀧􀀬􀁾􀁕􀂷􀁴􀀻􀀧 􀀧􀁓􀀺􀀳􀁬􀁽􀁾􀀱􀀹􀀬􀀸􀀵􀀷 ", , 2.7% '100.0%1 The decrease in Total Budgeted Expenditures (exclusive of Transfers Out) can be attributed to the $5.9 million decrease in the FY 2004/05 capital project budget from the prior year's adopted budget. Other expenditures of note include: Salaries and Benefits-Reduced staffing in FY 2004/05 has mitigated some of the total salary and benefit increases. Increases in PERS rates and insurance costs remain significant cost factor in Town operations. Fixed Assets -expenditures reflect a large increase, however because these expenditures are funded through the asset's designated savings for replacement, the expense does not impact current year revenues. Internal Service Charges -reflect a decrease due to tighter budgetary funding of the funds. Internal services costs were minimized where feasible, allowing rates to be adjusted downward to reflect decreased operating reimbursements. Building & Facilities Maintenance -reflects a significant reduction in planned repairs on Town facilities. While safety issues will be addressed, discretionary repairs and replacements will be held to a minimum. III -9 GENERAL EUND REVENUES By Department Non Departmental Town Manager Corrnnunity Development Police PPW Dept Corrnnunity ----􀁌􀁩􀁢􀁊􀁲􀁹􀁾􀁧􀀺􀀺􀁊􀁩􀁣􀁥􀁳 Transfers In' Town Clerk Town Treasurer FY 02/03 FY 03/04 FY 03/04 FY 04/05 Actuals Adopted Estimated Proposed Town Council $ $ $ $ Town Clerk 71,953 60,000 60,000 60,000 Town Treasurer 1,161,231 1,191,675 1,055,400 794,336 Town Attorney Non-Departmental 16,749,075 16,797,134 16,574,277 17,507,908 Town Manager * 971,747 1,035,000 1,001,000 1,051,000 Community Development 1,809,593 1,736,000 1,849,422 2,655,680 Police Department 1,375,913 1,217,987 1,287,158 1,000,590 Parks & Public Works 508,591 494,200 415,978 458,978 Community Services 153,797 155,350 181,700 181,100 Libra Services 84,030 70,500 79,338 64,950 Total General Fund Revemies;'1e"i-P;, $ 22,835,930 S 22,757,846' S 22,504,273 S 23,774,542' Plus Transfers In: 1,105,853 968,820 962,520 809,920 􀁎􀁥􀁴􀁏􀁰􀁥􀁲􀁡􀁴􀁩􀁮􀁧􀁒 􀁾􀁶􀁥􀁩􀁬􀁵􀁥􀁳􀀬􀀾􀀺􀁉􀀻􀀬􀀺􀁦􀁾􀁲􀀻􀀰􀁾􀁾􀁾􀀥􀁬􀁊􀁴􀀬􀁾􀁾􀀻􀁾􀀬􀀭􀁫􀀺􀀤􀀼􀀲􀀳􀀳􀀬􀀹􀀹􀀱􀀬􀀷􀀸􀀳 .. ,$ 23,726,666 '$ ,23,466,793 ,', • ,$24,584,4624 * Human Resources and Finan,ce & Administrative Services are included in the Town Manager's Department, III-10 GENERAL FUND EXPENDITURES By Department Park & Public Works Police Department Community Development Community Services Library Services Transfers Out Town Council --c---c---Town Clerk Town Treasurer Town Attorney Non-Departmental Town Manager FY 02/03 FY 03/04 FY 03/04 FY 04/05 Actuals Adopted Estimated Proposed Town Council $ 128,859 $ 143,700 $ 141,975 $ 143,500 Town Clerk 368,118 363,160 332,476 335,410 Town Treasurer 52,169 56,560 81,277 89,360 Town Attorney 215,327 230,060 214,178 232,550 Non-Departmental 1,412,719 2,032,878' 1,996,297 2,444,652 Town Manager * 1,879,400 1,911,740 1,867,390 1,844,900 Community Development 2,269,876 2,443,350 2,148,967 2,743,110 Police Department 9,467,907 9,029,560 9,157,194 9,928,675 Parks & Public Works 4,829,721 4,893,910 4,670,497 4,441,290 Community Services 950,298 957,550 947,380 925,300 Libra Services 1,811,865 1,775,265 1,817,728 1,764,365 Total General FUnd E nditltt-es;":G";':( ;;i '$;23,386,25&,« $ 23,837.733,:<' $'23,375,359 .. $ 24,893,111' Operating Transfers Out 281,779 295,630 276,425 220,500 TotalUse of􀁆􀁵􀁮􀁤􀁳􀀬􀀺􀀬􀁱􀁾..;;;i 􀁩􀀨􀀻􀀻􀁾􀁾􀁾􀁾􀁾􀁩􀁾􀀺􀁓􀂣􀀻􀁴􀁩􀁾􀁾 􀀰􀀳􀁾􀀪􀁾􀀻􀁘􀁾􀀻􀀲􀀴􀁾􀁩􀀮􀀳􀀳􀀬􀀳􀀶􀀳􀁾􀁩􀀬􀀪􀁾􀀤􀁩􀀺􀁪􀀲􀀳􀀬􀀶􀀵􀀱􀁾􀀷􀁾􀀻􀁾􀁩􀀧􀁪􀁓􀀲􀀵 􀀬􀀱􀀱􀀳􀀬􀀶􀀱􀁩􀁪 * Human Resources and Finance & Administrative Services are included in the Town Manager's Departmerzt, III-11 GENERAL FUND REVENUES By Category Franchise Fees 957,000 Other Taxes 11,000 Sales & Use Tax 6,900,000 Transient J-----Occupancy Tax 900,000 Licenses & Permits 2,356,055 Town Services 2,729,725 Interest 931,836 Property Tax 5,043,893 Fines & Forfeitures 174,950 Transfers In 809,920 Other Sources 461,078 􀁾􀀭􀀭􀀭􀁟􀀮􀀮􀁊 Intergovemrnntl 3,309,005 FY 02/03 Actuals FY 03/04 􀁁􀁤􀁯􀁰􀁾􀁥􀁤 FY 03/04 Estimated FY 04/05 Proposed FY 04/05 0/0 Revenues Property Tax $ 4,977,119 $ 5,338,006 $ 5,236,431 $ 5,043,893 Sales & Use Tax 6,928,817 6,800,000 6,650,000 6,900,000 Franchise Fees 897,158 896,400 931,681 957,000 Transient Occupancy Tax 713,064 900,000 830,000 900,000 Other Taxes 9,161 11,000 15,000 11,000 Licenses & Permits 1,937,094' 1,826,000 1,871,705 2,356,055 Intergovernmental 3,186,189 3,000,804 3,191,967 3,309,005 Town Services 2,209,840 2,370,536 2,332,844 2,729,725 Fines & Forfeitures 187,117 192,000 150,800 174,950 Interest 1,358,081 1,290,100 1,153,825 931,836 Other Sources 482,290 133,000 140,020 461,078 461,078 20.5% 28.1% 3.9% 3.7% 0.0% 9.6% 13.5% 11.1% 0.7% 3.8% 1.9% 􀁟􀀱􀀱􀁟􀀰􀁾􀁴􀁉􀁉􀁾􀁉􀁟􀁒􀁾􀁥� �􀁥􀀢􀀢􀀢􀀮􀁾􀀢􀀧.􀁬.􀁩.􀁟􀁥􀁳􀀮􀁾􀀳􀀻􀀮􀀬􀀺􀀺􀂷􀁟􀀧􀂷􀀮􀀮􀀻􀀬􀀧􀀮􀁌􀀢􀀢􀀺􀀻􀁾􀁟􀀺􀀢􀀻􀀬􀀻􀀾􀁟􀂷􀁾􀀮􀀮􀀻􀀬􀁾􀁩􀀧􀁟􀀬􀁾􀁉􀀻􀀮􀀬􀀣􀁥􀀬.􀁾.􀀱.􀁩.􀀧􀁟􀁊􀁩􀁾􀁟􀀻􀁁􀁟􀂷􀀱􀁬􀁟􀁾􀀺􀀻􀁟􀁩􀀤􀁩􀁟􀁩.􀀲 .􀀲􀁟􀁾..􀀸.􀀸.S._",9..􀀳.􀁾􀁾.,.to..:;;5.t:.:.:.􀀤􀁟.􀀲􀁟􀀲􀀻􀁾􀀷􀁾􀁓􀀷􀁾􀀬􀁾􀀸􀀴􀁾􀀶􀁩􀀢􀁾􀀺.􀂷:;.·'.'.. $..·._22..;;5_04....;,0.2.7.3._"·_ye_.:.$.._2_3_,7.􀀷.􀀧􀀡􀀢􀀴􀀻􀀵􀀴,!􀁾"2􀂷_,,.;,":'"."_."_ · I Fund Transfers In 1,105,853 968,820 962,520 809,920 3.3% III-12 GENERAL FUND EXPENDITURES By Category Transfers Out 220,500 Debt Service 931,765 Internal Services 2,699,700 Grants & Awards 166,250 Operating Expenses 4,000,710 Salary & Benefits 17,094,687 FY 02/03 FY 03/04 FY 03/04 FY 04/05 FY 04/05 Actuals Adopted Estimated Proposed 0/0 Expenditures Salary & Benefits $ 15,637,766 $ 15,882,200 $ 15,534,855 $ 17,094,687 68.1%' Operating Expenses 3,671,356 3,763,785 3,239,416 4,000,710 15.9% Grants & Awards 230,263 213,450 196,431 166,250 0.7% Fixed Assets 32,899 17,500 51,348 0.0% Internal Service Charges 3,201,261 3,019,920 3,115,169 2,699,700 10.7% Purchased Land & Buildings 300,000 0.0% Buildings & Facility Maintenance 52,790 7,262 0.0% Road Maintenance IRepairs/Signs 72,864 10,000 0.0% Debt Service 487,059 930,878 930,878 931,765 3.7% Total Expenditures S 23,386,258 . S 23,837,733 S 23,375,359 S 24,893,112 Fund Transfers Out 281,779 295,630 276,425 220,500 0.9% Total Expoulitures &. Transfers". ... $23,668,037" . S 24,133,363-" . S 23,651,784-S 25,113,612 􀀱􀀰􀀰􀁾􀀭􀀱 􀀱 III-13 GENERAL FUND Fund Balance Activity Use of 1Addition to GF Reserves: Reserved Fund Balance Reserve for Encumbrances Reserve for LT Notes Advance to RDA Advance to Non-Point Source Unreserved Fund Balance Undesignated Reserves Undesignated Fund Balance Identified Fund Balance Appropriations FY 2004/05 Additional RDA Loan Reserve FY 2003/04 Reserve Adjustments FY 2004/05 Mid Year Bridge Funding Additional ERAF Takes Estimated July 1,2004 Balance $ 984,250 150,000 994,298 515,750 400,000 400,000 600,000 Revenues & Fund Balance Sources $ 515,750 24,584,462 Expenditures & Fund Balance Uses $ 24,659,462 515,750 Estimated June 30,2005 Balance $ 1,500,000 150;000 919,298 400,000 400,000 600,000 663,086 100,000 100,000 562,000 Designated Reserves Civic Center Improvements Managds Contingency Designated for Productivity Open Space Reserve Museum Upgrades Animal Shelter GASB Market Fluctuations 551,278 Designated for Parking 366,059 Economic Uncertainty 3,678,00 I Designated for Capital Improvement 500,000 Authorized Carryovers 130,000 Total Use orand Addition 􀁔􀁯􀁒􀁥􀁳􀁥􀁲􀀺􀁶􀁥􀁳􀀺􀀻􀁾􀀺􀀧􀀮􀀢􀀮􀀺􀁾 :$'10,04,122' -100,000 100,000 124,150 130,000 $ 25,10Q,2lZ. _. $' 25,629,362 663,086 562,000 551,278 241,909 3,678,001 500,000 $ 􀀱􀀰􀀬􀀱􀀶􀀵􀁾􀀷􀀲 ! Fund Balance Activity includes: • FY 2004105 Budgeted Revenues and Expenditure appropriations • An additional advance to the Redevelopment Agency-in FY 2004105 requires fimd balance to be on hold as an offset to this non-cash asset (Long-Term Note Receivable). This reserve is brought forward from designated FY 2003104 Undesignated Fund Balance as the source for this reserve. • The Manager's Contingency Reserve and the Designatedfor Productivity Reserve are utilized as the funding source for the FY 2004105 General Fund appropriations. Fund Balance for these reserves are restored at year end ifunspent operation appropriations are available. • The Designated for Parking Reserve reflects a transfer out offunds to the Parking Management Program as a funding source supporting the FY 2004105 budgeted appropriations. • Authorized Carryovers reflect operating appropriations authorized in FY 2003104 that are broughtforward into FY 2004105 appropriations as afunding source. These include: $80,000 for legal services incurredfor Cable Franchise Contract negotiations $50,000 for ongoing Town-wide training III -14 SCHEDULE ofINTERFUND TRANSFERS Fiscal Year 2004/05 Fund Description Estimated FY 03/04 FY 03/04 Transfers In Transfers Out Proposed Budget FY 04/05 FY 04/05 Transfers In Transfers Out General Funds General Fund $ 962,520 $ 276,425 $ Ii 809,920 j $ 1 220,500' Special Revenue Funds Parking Management Fund Solid Waste Management HCD Housing Rehabilitation HCD-Community Dev Block Grant Urban Run-Off Program Sewer Maintenance Special Revenue Grants Landscape & Lighting Districts Blackwell District Kennedy Meadows District Gemini Court District Santa Rosa Heights District Vasona Heights District Hillbrook District Arroyo Del Rancho District Internal Service Funds Equipment Fund Worker's Comp Self Insurance SelfInsurance Fund Office Stores Fund Management Information Systems Vehicle Maintenance Fund Building Maintenance Fund Capital Project Funds GFAR Traffic Mitigation Grant Funded CIP Projects Storm Drain #1 Storm Drain #2 Storm Drain #3 Construction Utility Underground Gas Tax -Street & Signal Redevelopment Agency Funds RDA -Capital Project Funds RDA -Debt Service Fund RDA -Low 1Moderate Housing 23,900 20,000' 23,400 80,200', 550.; . l,78(j: 720:: 1,400 1,680 290,; S 1,050,420j 21,35()' 124,150-S 1,050,420 550 1,780 720 1,400 1,680 290 54,000 23,700 106,000 400,000 125,000 125,000 112,434 35,000 87,400 201,425 112,434 75,000 (K67,307) 867,307 Total Transfers ;:":,.-Operating Transfers out within the General Fund include $124,150 in reserve funding to the Parking Management Program, $75,000 to GFAR, and $21,350 to support administrative costs in the CDBG program. The Community Dev Block Grant Fund is transferring $20,000 to the Grant Funded C1P Project Fundfor ADA projects. The Internal Service Funds show refunding transfers totaling $520,000. The remainder ofthe Transfers Out include: $106,000 from the Gas Tax Fund, $50,000from Traffic Mitigation, and the Special Revenue Fund transfers -all for adminstrative service fees to the Town for program oversight.. . III -15 FUND BALANCE ACTIVITY SUMMARY Fiscal Year 2004/05 7/1104 Plus Plus Less Less Source & 6/30/05 Estimated Revenues & Tran'sfers Expenditures & Transfers Use of Estimated Balance Carryforwards In Carryforwards Out Reserves Balance General Fund Undesignated Reserves Undesignated Fund Balance Activity $ 994,298 $ 23,774,542 $ 809,920 $ 24,893,112 $ 220,500 $ 454,150 $ 919,298 Identified Fund Balance Appropriation 1,915,750 (515,750) 1,400,000 Total Fund Balance Available To Be Appropriated $ 2,319,298 Designated Reserves Civiq Center Improvements 663,086 663,086 Manager's Contingency 100.000 (100,000) Designated Productivity 100,000 (100.000) Open Space Reserve 562,000 562,000 Museum Upgrades Animal Shelter GASB Market Fluctuations 551,278 551,278 Designated for Parking 366,059 (124,150) 241,909 Economic Uncertainty 3,678,001 3,678,001 Reserve for Encumbrances Designated for Capital Imp 500,000 500,000 Authonzed Carryovers 130,000 (130,000) Il.eserve for Long Term Note Advance to RDA 984,250 515,750 1,500,000 Advance to Non-Point Source 150,000 150,000 Total General Fund $ 10,694,722 $ 23,774,542 $ 809,920 $ 24,893,112 $ 220,500 $ 61,600 $ 10,165,572 Special Revenue Funds Parking Management Program $ $ 545,600 $ 124,150 $ 669,750 $ $ $ Solid Waste 311,618 149,585 305,171 23,900 132,132 Housing Conservation Program 1,038,543 10,000 211,300 837,243 Community Dev Block Grant 104,066 21,350 105,416 20,000 Non-Point Source Program 214,892 158,570 135,170 23,400 214,892 Sewer Maintenance 543,590 463,390 80,200 Blackwell Assessment District 4,772 J,260 3,122 550 4.360 Kennedy Assessment District 2,805 10,315 9,319 1,780 2,021 Gemini Assessment District 5,179 4,240 4,162 720 4.537 Santa Rosa Assessment District 55,459 9,300 5,821 1,400 57,538 Vasona Assessment District 11,220 10,095 13,316 1,680 6,319 Hillbrook Assessment District 19,614 2,240 5,553 290 16,011 Arroyo Del Rancho 􀀨􀀲􀀮􀀱􀀮􀁾 151 4,600 5,000 12.\.h i 􀁾 l Special Revenue Grants 29,047 12,071 41,118 Total Special Revenue Funds $ 1,669,934 $ 1,567,532 $ 145,500 $ 1,97'7,608 $ 153,920 $ $ 1,251,438 Internal Service Equipment Replacement $ 2,424,474 $ 442,165 $ $ 254,040 $ 320.000 $ $ 2,292,599 Designated for Gas Tax Assets 330,000 330,000 Designated for Sewer Equip 328,479 289.900 38,579 Designated for Non-Point Source 180,830 150,000 30,830 Worker's Comp Self Insurance 1.783,564 575,515 596,024 100,000 1,663,055 ABAG Self Insurance 2,110,571 472,200 491,100 100,000 1,991,671 Stores 191,149 92,000 92,000 191,149 Management Info Systems 2,173,824 755,300 1,211,900 1,717,224 Vehicle Maintenance 139,533 459,100 459.245 139,388 Building Maintenance 558,512 1,028,400 1,028,530 558,382 Total Internal Service Reserves $ 10,220,936 $ 3,824,680 $ $ 4,572,739 $ 520,000 $ $ 8,952,877 III -16 FUND BALANCE ACTIVITY SUMMARY Fiscal Year 2004/05 7/1/04 Plus Plus Less Less Source & 6/30/05 Estimated Revenues & Transfers Expenditures & Transfers Use of Estimated Balance Carrvforwards In Carrvforwards Out Reserves Balance Trust & Agency Library Trust $ 83,999 $ 13,700 $ $ 17,500 $ $ $ 80,1<)9 Ness Trust Bequest 158,418 3,000 161,418 Parking District #88 299,803 157,308 149,265 307,846 Total Trust & Agency Reserves $ 542,220 $ 174,008 $ $ 166,765 $ $ $ 549,463 Capital Project Funds GFAR $ 1,887,185 $ 81,500 $ 75,000 $ 1,541,574 $ $ $ 502,111 GFAR -Designated for Parking 1,972,000 1,972,000 Traffic Mitigation 48,070 5,000 50,000 3,070 Grant Funded CIP Projects 24,616 1,469,878 20,000 1,499,878 14,616 Storm Drain #1 320,584 61,000 25,000 356,584 Storm Drain #2 292,644 57,200 100,000 249,844 .Storm Drain #3 165,539 14,200 179,739 Construction Tax-Undergrounding 1,876,184 102,000 1,978,184 Gas Tax 389,166 442,000 461,171 106,000 263,995 Total Capital Projects Funds $ 6,975,987 $ 2,232,778 $ 95,000 $ 3,627,623 $ 156,000 $ $ 5,520,142 Redevelopment Agency RDA -Capital Project Funds $ 3,283,323 $ 75,000 $ 515,750 $ 2,632,783 $ $ $ 1,241,290 RDA -Debt Service Fund 4,112,041 4,673,047 ( 􀀱􀀮􀀴􀀨􀀩􀁾􀀮􀁏􀀷􀀨􀁜􀀩 3,518,184 3,857,827 RDA -Low 1Moderate Housing 3,458,204 78,838 893,326 262,250 4,168,119 Total Redevelopment Reserves $ 10,853,568 $ 4,826,885 $ $ 6,413,217 $ $ $ 9,267,236 TOTALRESERVES« '., .,/'./'-f.: 􀀻􀀻􀀺􀀬􀁾􀀭􀀭􀀺􀁾􀀧􀀺􀁾􀀺􀀬􀁾􀀺􀁦 $..40,95'1,361>;;, $ 36,400.,425'.; ,'$1,050,42&' ,,$ 41,651,064?:, $ 1,95&.420-:,· $ '. 61,60&'-'$ 35.70',73e1 III-17 FUND BALANCE RESERVES -l 5 Year Comparative Balances 6/30/01 6/30/02 6/30/03 6/30/04 6/30/05 Actual Actual Actual Estimated Budgeted Fund Balance Reserves YE Balance YE Balance YE Balance YE Balance YE Balance General Fund Reserved Fund Balances Reserve for Encumbrances $ 397,044 $ 450,973 $ $ $ Reserve for LT Notes 325,000 325,000 325,000 Advance to RDA 1,968,500 1,968,500 1,968,500 984,250 1,500,000 Advance to Non-Point Source 150,000 150,000 150,000 150,000 150,000 Unreserved Fund Balances Undesignated Reserves Fund Balance Available to be Appropriated 940,725 1,338,105 994,298 2,319,298 Identified Fund Balance Appropriation 1,915,750 Designated Reserves Civic Center Improvements 1,246,500 663,086 663;086 663,086 663,086 Debt Service 1,665,000 Manager's Contingency 100,000 100,000 100,000 100,000 Designated Productivity 100,000 100,000 100,000 100,000 Open Space Reserve 612,000 562,000 562,000 562,000 562,000 Museum Upgrades 64,000 13,500 13,500 Animal Shelter 347,000 174,600 300,000 GASB Market Fluctuations 353,086 654,874 551,278 551,278 551,278 Designated for Parking 774,000 774,000 567,484 366,059 241,909 Economic Uncertainty 3,678,001 3,678,001 3,678,001 3,678,001 3,678,001 Designated Capital Improvmt 472,213 836,593 447,759 500,000 500,000 Authorized Carryovers 335,900 194,758 115,000 130,000 Library Building Plans 80,000 Total General Fund Reserves $ 13,608,969 $ 10,645,885 $ 10,879,713 $ 10,694,722 $ 10,165,572 Special Revenue Funds Parking Management $ $ $ $ $ Solid Waste Management 368,080 432,528 352,645 311,618 132,132 Housing Conservation Program 1,342,459 1,144,573 1,174,793 1,038,543 837,243 Community Dev Block Grant 6,621 Urban Run-Off Source Fund 201,279 227,288 214,892 214,892 214,892 Sanitary Sewer Fund Special Revenue Grants 95,608 29,048 Blackwell Drive District 4,515 4,851 5,074 4,772 4,360 Kennedy Meadows District (4,133) 5,415 3,173 2,805 2,021 Gemini Court District 6,139 5,365 5,601 5,179 4,537 Santa Rosa Court District 46,357 49,485 52,890 55,459 57,538 Vasona Heights District 37,575 32,134 20,701 11,220 6,319 Hillbrook Drive District 27,320 25,370 23,041 19,614 16,011 Arroyo Del Rancho ( 18,215) (23,215) (23,6 I5) Total Special Revenue Funds $ 2,036,212 $ 1,927,009 $ 1,930,203 $ 1,669,935 $ 1,251,438 III-18 FUND BALANCE RESERVES 5 Year Comparative Balances 6/30/01 6/30/02 6/30/03 6/30/04 6/30/05 Fund Balance Reserves Actual Balance Actual Balance Actual Balance Est. Balance Est. Balance Internal Service Equip Replacement -Fund Balan $ 2,318,154 $ 2,706,922 $ 2,365,462 $ 2,424,474 $ 2,292,599 Equip Replacement -Gas Tax 330,000 330,000 330,000 330,000 330,000 Equip Replacement -Sewer 256,679 294,678 328,479 328,479 38,579 Equip Replacement -NPS 120,430 151,730 180,830 180,830 30,830 Workers Compensation 1,893,934 2,151,509 1,997,543 1,783,564 1,663,055 Liability Self-Insurance Fund 1,631,844 1,858,075 2,130,705 2,110,571 1,991,671 Office Stores 190,497 193,318 194,752 191,149 191,149 Management Information Service 1,706,033 1,826,403 1,895,801 2,173,824 1,717,224 Vehicle Maintenance 22,243 41,691 67,593 139,533 139,388 Building Maintenance 468,981 384,333 492,962 558,512 558,382 Total Internal Service Reserves $ 8,938,795 $ 9,938,659 $ 9,984,127 $ 10,220,936 $ 8,952,877 Trust & Agency Library Trust Fund $ 39,098 39,098 $ 42,136 $ 44,310 $ 83,999 $ 80,199 Clelles Ness Trust Fund 146,832 150,998 155,418 158,418 161,418 Parking Lot District Assessment 271,877 284,396 292,579 299,803 307,846 Total Trust & Agency Reserves $ 457,807 $ 477,530 $ 492,307 $ 542,220 $ 549,463 Capital Project Funds GFAR -Fund Balance $ 9,849,069 $ 6,325,503 $ 4,212,611 $ 1,887,185 $ 502,111 GFAR -Designated for Parking 1,972,000 1,972,000 1,972,000 1,972,000 1,972,000 Traffic Mitigation 164,100 201,200 102,070 48,070 3,070 Grant Funded 36,807 19,711 (88,240) 24,616 14,616 Storm Drain #1 244,226 308,210 380,371 320,584 356,584 Storm Drain #2 159,882 197,266 240,844 292,644 249,844 Storm Drain #3 117,249 132,757 141,539 165,539 179,739 Utility Underground 1,573,539 1,677,111 1,769,684 1,876,184 1,978,184 Gas Tax Street and Signal 985,225 1,108,517 567,994 389,166 263,995 Total Capital Projects Funds $ 15,102,097 $ 11,942,275 $ 9,298,873 $ 6,975,987 $ 5,520,142 Redevelopment Agency RDA -Capital Projects Group $ 1,481,963 S (303,607) $ 6,207,412 $ 3,283,323 $ . 1,241,290 RDA -Debt Service 182,676 2,581,560 3,550,572 4,112,041 3,857,827 RDA -Low/Moderate Housing 1,418,614 2,075,925 2,651,933 3,458,204 4,168,119 Total Redevelopment Reserves $ 3,083,253 $ 4,353,878 $ 12,409,917 $ 10,853,568 $ 9,267,236 TOTAL RESERVESC"; • '.􀀮􀀢􀀭􀁾􀀢􀀬 .-::;! S 35.706,73ij ""'>$43,227.133-'" S·39,285,236c" "S 44,995;140'. S 40,957,3()g> . III -19 DEPARTMENT REVENUES By Program FY 02/03 FY 03/04 FY 03/04 FY 04/05 Actuals Adopted Estimated Proposed Town Council 1010 Administration $ $ $ $ Total Town Council $ $ $ $ Town Clerk 1055 Administration $ 71,953 $ 60,000 $ 60,000 $ 60,000 Total Town Clerk $ 71,953 $ 60,000 $ 60,000 $ 60,000 Town Treasurer 1077 Administration $ 1,161,231 $ 1,191,675 $ 1,055,400 $ 794,336 Total Town Treasurer $ 1,161,231 $ 1,191,675 $ 1,055,400 $ 794,336 Town Attorney 1099 Administration $ $ $ $ 6620 ABAG -Self Insurance Fund 780,168 623,900 654,870 472,200 Total Town Attorney $ 780,168 $ 623,900 $ 654,870 $ 472,200 Town Manager 1111 Non-Departmental $ 17,854,928 $ 17,765,954 $ 17,536,797 $ 18,317,828 2010 Town Manager Administration 2030 Human Resources 2050 Finance & Administrative Services 971,747 1,035,000 1,001,000 1,051,000 6610 Workers' Compensation Fund 509,431 516,500 497,216 575,515 6680 Office Stores Fund 91,421 88,000 92,129 92,000 6685 Management Information Systems 772,360 831,300 846,500 755,300 7724 Parking Assessment District 156,745 153,997 156,800 157,308 Total Town Manager $ 20,356,632 $ 20,390,751 $ 20,130,442 $ 20,948,951 Community Development 3 11 0 Administration $ $ $ $ 3120 Developmental Review 529,487 605,000 572,935 692,895 3130 Code Compliance 30,000 3140 Inspection Services 974,519 810,000 1,009,023 1,557,115 3150 Advanced Planning 43,819 40,000 30,247 33,670 3199 Pass Thru Accounts 261,768 281,000 237,217 342,000 Total Community Development $ 1,809,593 $ 1,736,000 $ 1,849,422 $ 2,655,680 Police Department 4010 Administration $ $ $ $ 4020 Records & Communication 1,000 1,000 21,000 22,000 4030 Patrol 527,200 414,926 466,574 403,590 4040 Investigations 131,841 127,061 154,000 134,000 4050 Traffic 302,695 290,000 256,074 156,000 4060 Personnel & Community Services 413,177 385,000 389,510 285,000 2207 Parking Management Program 792,217 872,980 774,025 669;750 270 Grants Program -Police 44,773 25,706 9,496 Total Police Department $ 2,212,902 $ 2,090,967 $ 2,086,889 $ 1,679,836 III -20 DEPARTMENT REVENUES By Program FY 02/03 FY 03/04 FY 03/04 FY 04/05 Actuals Adopted Estimated Proposed Parks & Public Works 5010 Administration $ 26,459 $ 21,000 $ 21,000 $ 21,000 5020 Park Services 120,457 72,200 89,478 84,478 5030 Engineering & Capital Projects 273,069 315,000 220,000 268,000 5050 Streets I Signals /Sidewalks 990 1,000 500 500 5099 Pass Thru Accounts 87,616 85,000 85,000 85,000 2220 Non-Point Source Fund 153,323 254,340 237,291 158,570 2230 Sewer Maintenance Fund 625,270 646,690 592,875 543,590 225x Lighting & Landscape Districts 40,047 39,940 39,450 44,050 4400 GFAR 794,059 144,000 533,062 156,500 4405 Traffic Mitigation 5,000 4410 Grant Funded CIP Projects 188,792 637,165 574,622 805,000 4461 Storm Drain #1 72,162 74,700 50,500 61,000 4462 Storm Drain #2 43,579 57,100 51,800 57,200 4463 Storm Drain #3 8,782 10,000 24,000 14,200 4474 Utility Undergrounding 92,573 104,900 106,500 102,000 4480 Gas Tax -Street & Signals 579,471 547,310 441,500 442,000 6601 Equipment Replacement 540,425 478,930 478,900 442,165 6690 Vehicle Maintenance 539,000 515,090 515,090 459,100 6695 Building Maintenance 1,048,703 1,088,380 1,107,670 1,028,400 270 PPW Department Grants 25,510 Total Parks & Public Works $ 5,234,776 $ 5,092,745 $ 5,194,748 $ 4,777,753 Community Services 8010 Administration $ $ $ $ 8020 Neighborhood Center 37,847 41,000 32,100 􀀳􀀲􀀬􀀰􀀰􀀶􀁾􀀢 8030 Housing Program 79,328 87,350 113,450 101,100. 8040 Community Grants 8070 Arts & Culture 36,622 27,000 36,150 48,000 2210 Solid Waste Fund 93,105 147,155 148,281 149,585 2218 HCD Housing Rehab 44,747 141,800 136,801 10,000 2219 Comm. Development Block Grant 241,272 190,000 180,883 125,416 Total Community Services $ 532,921 $ 634,305 $ 647,665 $ 466,101 Library 8510 Administration $ 30,302 $ 4,500 $ 22,938 $ 13,550 8520 Adult·Services 37,136 45,000 38,000 35,000 8530 Children's Services 12,304 16,000 15,000 13,000 8540 Technical Services 4,288 5,000 3,400 3,400 8550 Circulation Services 7710 Library Trust 40,924 21,400 96,450 13,700 7711 Clelles Ness Bequest Trust 4,420 2,800 3,000· 3,000 Total Library $ 129,374 $ 94,700 $ 178,788 $ 81,650 Redevelopment Agency 9930 Capital Projects Fund $ 11,310,576 $ 147,885 $ 96,651 $ 590,750 9950 Debt Service 3,598,993 4,272,658 3,922,621 3,263,971 9960 Low /Moderate Housing 959,111 858,070 933,545 972,164 Total Redevelopment Agency $ 15,868,679 $ 5,278,613 $ 4,952,817 $ 4,826,885 Total Revenues by Department: $ 48,158,229 $ 37,193,656 $ 36,811,042 $ 36,763,392 : III-21 DEPARTMENTAL EXPENDITURES By Program FY 02/03 FY 03/04 FY 03/04 FY 04/05 Actoals Adopted Estimated Proposed Town Council 1010 Administration $ 128,859 $ 143,700 $ 141,975 $ 143,500 Total Town Council $ 128,859 $ 143,700 $ 141,975 $ 143,500 Town Clerk 1055 Administration $ 368, 118 $ 363,160 $ 332,476 $ 335,410 Total Town Clerk $ 368,118 $ 363,160 $ 332,476 $ 335,410 Town Treasurer 1077 Administration $ 52,169 $ 56,560 $ 81,277 $ 89,360 Total Town Treasurer $ 52,169 $ 56,560 $ 81,277 $ 89,360 Town Attorney 1099 Administration $ 215,327 $ 230,060 $ 214,178 $ 232,550 6620 ABAG -SelfInsurance Fund 357,537 589,250 550,004 491,100 Total Town Attorney $ 572,865 $ 819,310 $ 764,182 $ 723,650 Town Manager 1111 Non-Departmental $ 1,412,719 $ 2,032,878 $ 1,996,297 $ 2,444,652 2010 Town Manager Administration 427,944 392,980 369,280 388,400 2030 Human Resources 485,119 490,710 487,716 467,,800 2050 Finance & Administrative Services 966,337 1,028,050 1,010,394 988,700 6610 Workers' Compensation Fund 513,396 531,565 586,195 596,024 6680 Office Stores Fund 89,986 88,000 95,732 92,000 6685 Management Information Systems 702,962 1,208,800 568,477 1,211,900 7724 Parking Assessment District 148,563 156,266 149,576 149,265 Total Town Manager $ 4,747,026 $ 5,929,249 $ 5,263,667 '$ 6,338,741 Community Development 3110 Administration $ 185,305 $ 155,600 $ 157,842 $ 84,750 3120 Developmental Review 698,119 764,050 690,624 499,500 '3130 Code Compliance 100,999 117,510 123,630 66,900 3140 Inspection Services 729,591 811,280 696,725 1,611,100 3150 Advanced Planning 282,300 313,910 242,929 138,860 3199 Pass Thru Accounts 273,563 281,000 237,217 342,000 Total Community Development $ 2,269,877 $ 2,443,350 $ 2,148,967 $ 2,743,110 Police Department 4010 Administration $ 329,410 $ 322,720 $ 383,302 $ 387,620 4020 Records & Communication 1,345,011 1,263,375 1,290,566 1,139,855 4030 Patrol 4,498,636 4,149,375 4,315,665 5,074,750 4040 Investigations 1,650,856 1,668,240 1,682,266 1,847,300 4050 Traffic 841,832 861,440 855,410 812,000 4060 Personnel & Community Services 802,158 764,410 629,985 667,150 2207 Parking Management Program 792,217 872,980 774,025 669,750 2270 Police Department Grants 7,818 123,531 16,897 Total Police Department $ 10,267,939 $ 9,902,540 $ 10,054,750 $ 10,615,322 III -22 DEPARTMENTAL EXPENDITURES By Program FY 02/03 FY 03/04 FY 03/04 FY 04/05 Actuals Adopted Estimated Proposed Parks & Public Works 5010 Administration $ 192,168 $ 261,350 $ 285,940 $ 282,840 5020 Park Services 1,856,301 1,872,050 1,830,924 1,683,650 5030 Engineering & Capital Projects 1,006,154 1,131,760 1,132,021 1,034,200 5050 Streets I Signals I Sidewalks 1,690,826 1,543,750 1,336,612· 1,355,600 5099 Pass Thru Accounts 84,273 85,000 85,000 85,000 2220 Urban Run-Off Program Fund 141,278 216,840 202,291 135,170 2230 Sewer Maintenance Fund 533,070 551,290 505,475 463,390 225x Lighting & Landscape Districts 64,001 46,111 49,461 46,293 4400 GFAR 2,906,951 3,767,402 2,858,488 605,000 4405 Traffic Mitigation 4410 Grant Funded CIP Projects 296,743 1,191,681 461,766 805,000 4461 Storm Drain #1 110,288 25,000 4462 Storm Drain #2 100,000 4463 Storm Drain #3 4480. Gas Tax -Street & Signals 1,013,995 533,499 514,328 442,000 6601 Equipment Replacement 318,985 53,830 19,888 693,940 6690 Vehicle Maintenance 513,098 515,080 443,150 459,245 6695 Building Maintenance 940,074 1,088,390 1,042,120 1,028,530 2270 PPW Department Grants 31,264 (5,754) Total Parks & Public Works $ 11,589,180 $ 12,858,033 $ 10,871,997 $ 9,244,858 Community Services 8010 Administration $ 140,779 $ 159,260 $ 153,327 $ 155,000 8020 Neighborhood Center 436,098 445,410 414,146 431,400'; 8030 Housing Program 80,694 86,860 120,030 101,300 8040 Community Grants 234,042 215,560 202,190 168,850 8070 Arts & Culture 58,685 50,460 57,687 68,750 2210 Solid Waste Fund 145,306 190,805 165,608 305,171 2218 HCD Housing Rehab 14,527 193,800 273,051 211,300 2219 Comm. Development Block Grant 52,480 103,166 68,449 105,416 Total Community Services $ 1,162,611 $ 1,445,321 $ 1,454,488 $ 1,547,187 Library 8510 Administration $ 224,419 $ 213,390 $ 217,675 $ 218,950 8520 Adult Services 500,289 451,865 464,617 429,925 8530 Children's Services 348,624 357,990 369,175 372,750 8540 Technical Services 285,536 243,880 262,110 264,440 8550 Circulation Services 452,998 508,140 504,151 478,300 7710 LibraryTrust 38,751 12,000 56,761 17,500 Total Library $ 1,850,617 $ 1,787,265 $ 1,874,489 $ 1,781,865 Redevelopment Agency 9930 Capital Projects Fund $ 4,748,130 $ 5,045,787 $ 3,020,740 $ 826,000 9950 Debt Service 2,629,981 3,435,785 3,361,152 3,518,184 9960 Low I Moderate Housing 383,104 247,125 127,274 262,250 Total Redevelopment Agency $ 7,761,215 $ 8,728,697 $ 6,509,166 $ 4,606,434 􀁔􀁯􀁡􀁉􀁏􀁰􀁥􀁲􀁡􀁴􀁩􀁮􀁧􀁅􀁾􀁮􀁭􀁭􀁲􀁾 S 40,770,474 $ 44,477,185 $ 39,497,434 $ 38,169,437 j Plus Transfers Out 1,677,851 1,351,284 1,351,379 1,050,420 Total Expenmmres by Department: $ 42,448,325 $ 45,828,469 $ 40,848,813 $ 39,219,857\ III-23 '. SUMMARY of POSITIONS By Fund FY04/05 : FY 02103 FY 03/04 FY 04/05 Authorized Funded Funded Funded General Fund Town Council 5.85 i 5.85 5.85 5.85 I Office of the Town Clerk LOOI --1.00 Town Clerk Administration 4.00 4.00 4.00 3.50 Town Treasurer 1.25 1.25 1.25 1.25 Town Attorney 2.00,. 1.50 0.95 1.00' Town Manager's Department 14.801. 14.80 13.65 12.40 Community Development 19.3(Y 17.75 17.40 17.90 Pblice Department 65.00c 65.00 61.00 59.50 Parks & Public Works 33.46. 35.24 31.30 26.96 Community Services 4.6(}, 3.70 3.70 3.65 Library 11.75 11.25 10.75 11.00 Total General Fund Staff 163.01 I 160.34 149.85 144.01 Special Revenue Funds '. '\ Police Department ,7.50 8.00 8.00 5.50 Parks & Public Works 6.44 5.23 6.55 5.74 Community Services 0.85 0.75 0.75 0.80 To(al Special Revenue Fund Staff 14.79':,1 13.98 15.30 12.04 Internal Service Funds Town Offices 0.75' 0.25 0.80 0.50 Town Manager 3.65;: 2.65 3.65 3.65 Parks & Public Works .' 4.35' 3.53 3.15 3.55 Total Internal Services Funds Staff 8.75:j 6.43 7.60 7.70 "!, 1.7 Redevelopment Agency Funds 1 Community Development 1.25 1.20 1.70 "􀀧􀀧􀀧􀁾 Police Dc::p<irjrnent 0.50\ --0.30 ,.,' ' ..... Parks & Public Works 0.75 --0.75 Total Redevelopment Agency Fund Staff Z.95'f1 1.25 1.20 2.75 TotalTown 􀁆􀁦􀁅􀁳􀀯􀁌􀀧􀁾􀀧􀁲􀁦􀁪􀁦􀀺􀁦􀁦􀀺􀁾􀁫􀀻􀀡􀁪􀀱􀁾􀀴􀀼􀁪􀁌􀀱􀀢􀀧􀀺.'... ..., ., 189.50 '" 182.001 173.95, 166.50'i . IIl-24 SUMMARY of POSITIONS Budgeted FTEs by Department 70.00 60.00 50.00 40.00 30.00 20.00 10.00 Town Council Town Clerk Administration Town Manager's Department Police Department Community. Services FY 2004/05 Budgeted FTEs by Department (Includes Converted Temporary Hours)T.emporary . Funded Staff Hours Total Authorized Staff converted Budgeted Departments Positions Positions to FTEs Positions Town Council 5.85 5.85 5.85 Office of the Town Clerk 1.00 1.00 1.00 Town Clerk Administration 4.00 3.50 3.50 Town Treasurer 1.25 1.25 1.25 Town Attorney 2.75 1.50 1.50 Town Manager's Department 18.45 16."05 0.18 16.23 Community Development 21.00 19.60 19.60 Police Department 73.00 65.30 1.25 66.55 Parks & Public Works 45.00 37.00 3.65 40.65 Community Services 5.45 4.45 0.80 5.25 Library 11.75 11.00 0.80 11.80 Total Positions-; J'.-, 189.50 166.50;" . 􀀶􀀮􀀶􀁾􀁫 173.18'·1 Town Manager's Department includes Town Manager's Office, Human Resources, Finance & Administrative Services, and Management Information Services. Temporary positions resultfrom seasonal and part-time labor needs. III -25 180.00 160.00 140.00 120.00 100.00 80.00 60.00 40.00 20.00 SUMMARY of POSITIONS Funded FTEs by Department Five Year Staffing Trend • Town Council o Office of the Town Clerk iii Town Clerk Administration • Town Treasurer • Town Attorney • Town Manager's Department o Community Development • Police Department iii Parks & Public Works • Community Services • Library FYOO/OI FY 01/02 FY02/03 FY03/04 FY04/05 FY 00/01 FY 01/02 FY 02/Q3 FY 03/04 FY 04/05 Departments Aetuals Aetuals Aetuals Aetuals Proposed Town Council 5.35 5.85 5.85 5.85 5.85 Office of the Town Clerk 1.00 Town Clerk Administration 4.00 4.00 4.00 4.00 3.50 Town Treasurer 1.25 1.25 1.25 1.25 1.25 Town Attorney 2.75 2.75 1.75 1.75 1.50 Town Manager's Department 13.50 15.20 16.30 16.30 16.05 Community Development 20.00 19.75 18.60 18.60 19.60 Police Department 66.00 77.00 73.00 73.00 65.30 Parks & Public Works 34.30 35.70 41.00 41.00 37.00 Community Services 3.25 4.70 4.45 4.45 4.45 Library , 11.50 11.50 11.00 10.75 11.00 Total BudgetedFTE$';' ",>, ";': 161.90' " 177.70 177.20 ,,'176.95< ' 166.50·1 Note -This represents Town Staff FTEs fUnded in annual budgets. Numbers do not include temporary hours or unfilled positions. III -26 SUMMARY of PERSONNEL CHANGES FY 2004/05 Personnel Information and schedules III -27 SUMMARY of PERSONNEL CHANGES FY 2004/05 Personnel Information and schedules III -28 SUMMARY of PERSONNEL CHANGES FY 2004/05 Personnel Information and schedules III -29 SUMMARY of PERSONNEL CHANGES FY 2004/05 Personnel Information and schedules III -30 TOWN STAFF Positions by Home Department FY 04/05 FY 02/03 FY 03/04 FY 04/05 Authorized Funded TOWN COUNCIL Funded Funded Comments CounciImembers TOTAL PROGRAM FTE's 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 OFFICE OF THE ELECTED TOWN CLERK '.:, .:" 􀁾􀀧􀀬􀀺􀀧 􀀭􀁾􀀮 ',. 􀀭􀀭􀁾􀀬 Elected Town Clerk 1.00 TOTAL PROGRAM FTE's 1.00 0.25 0.25 0.25 0.25 1.00 CY Fundingfrom .25 FTE to 1.0 FTE 1.00 Clerk Administrator Senior Deputy Clerk Assistant Deputy Clerk TOTAL PROGRAM FTEs 1.00 1.00 2.00 4.00 0.75 0.75 1.00 CY Fundingfrom .75 FTE to 1.0 FTE 1.00 1.00 1.00 2.00 2.00 1.50 CYdefunding .50 FTE 3.75 3.75 3.50 TOWN TREASURER Treasurer TOTAL PROGRAM FTE's 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Town Attorney Legal Assistant Secretary to the Attorney TOTAL FTEs TOWN MANAGER'S OFFICE 1.00 1.00 1.00 1.00 0.75 0.75 0.75 0.50 CY defunding .25 FTE 1.00 Continued defimding of1.0 FTE. 2.75 1.75 1.75 1.50 Town Manager Assistant Town Manager Administrative Analyst Exec. Assistant to the Town Mgr. Office Clerk TOTAL FTEs 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.75 0.80 Continued defunding .20 FTE 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.80 CYdefunding of. 20 FTE 5.00 5.00 4.75 4.60 Human Resources Director Human Resources Specialists TOTAL FTEs 1.00 2.00 3.00 1.00 2.00 3.00 1.00 1.70 2.70 1.00 1.40 CYdefunding to .75 & .65 FTEs 2.40 III-31 T()WNST;\FF Positions by Home Department FY 04/05 FY 02/03 FY 03/04 FY 04/05 Authorized Funded Funded Funded Comments FINANCE & ADMINISTRATIVE SERVICES Finance & Adinin. Director 1.00 1.00 1.00 1.00 Acc6uritiilgMal1.ager 1.00 1.00 1.00 1.00 Finance Project Coordinator 1.00 1.00 1.00 0.80 CY defunding of.20 FTE. Position shared .55 FTE in Finance and .25 FTE in MIS Accountant 1.00 1.00 0.40 0.40 Continued defunding to .40 FTE -Position shared wiih .60 FTE CDD Analyst position. Sr. Account Technician 1.75 1.75 1.75 1.75 Account Technician 2.00 2,00 2.00 1.60 CYdefunding of2 positions at .20 FTE each Sr. Account Clerk 1.00 1.00 1.00 0.80 CY defunding of. 20 FTE TOTALFTEs 8.75 8.75 8.15 7.35 .•.•, • :r"!l' .... ,·v-'·-.... 􀂷􀂷􀂷􀁾􀂷 MANAGEMENT INFORMATIONSERVICES, " MIS Manager 1.00 1.00 1.00 1.00 MIS Specialist 2.00 1.00 2.00 2.00 TOTALFTEs 3.00 2.00 3.00 3.00 COMMUNITY DEVELOPMENT Community Developmt. Director 1.00 1.00 1.00 1.00 Asst. Community Dev. Director 1.00 1.00 1.00 1.00 Redevelopment Manager 1.00 1.00 1.00 1.00 Administrative Analyst 1.00 1.00 0.60 0.60 Continued defim.ding to .60 FTE -Position shared with .40 FTE Finance Accountant position. Administrative Secretary 1.00 1.00 1.00 1.00 Secretary III 1.00 1.00 1.00 1.00 Associate Planner 4.00 4.00 4.00 4.00 Planner 1.00 1.00 CY Funding of1.0 FTE -underjilled with a Planning Technician Assistant Planner 1.00 1.00 1.00 1.00 Counter Technician 2.00 2.00 2.00 2.00 Code Compliance Officer 1.00 1.00 1.00 1.00 Sr. Building Inspector 1.00 1.00 1.00 1.00 Building Inspector 4.00 4.00 4.00 4.00 Plan Check Engineer 1.00 Continued defunding of1.0 FTE. supported by part-time consultant TOTAL FTEs 21.00 19.00 18.60 19.60 III -32 TOWN STAFF Positions by Home Department FY 04/05 FY 02/03 FY 03/04 FY 04/05 Authorized Funded Funded Funded Comments III -33 TOWN STAFF Positions by Home Department FY 04/05 FY 02/03 FY 03/04 FY 04/05 Authorized Funded Funded Funded Comments COMMUNITY SERVICES Community Services Director 1.00 1.00 1.00 1.00 Administrative Analyst 0.50 0.50 0.50 0.50 Administrative Secretary 1.00 1.00 1.00 1.00 Secretary II 1.00 Continued defunding of 1.0 FTE. supported hy part-time hourly Senior Coordinator 1.00 1.00 1.00 1.00 Volunteer Coordinator 0.75 0.75 0.75 0.75 TOTAL FTE's 5.25 4.25 4.25 4.25 LIBRARY Library Director 1.00 1.00 1.00 1.00 Assistant Library Director 1.00 1.00 1.00 1.00 Administrative Analyst 0.50 Continued defunding (if. 50 f'TE Principal Librarian 3.00 3.00 3.00 3.00 Librarian 2.25 2.25 2.25 2.00 CY defunding of.25 FTE Associate Librarian 1.00 1.00 0.50 1.00 CYfunding of.50 FTE Library Assistant 2.50 2.50 2.50 2.50 Secretary III 0.50 0.50 0.50 0.50 TOTAL PROGRAM FTEs 11.75 11.25 10.75 11.00 TOTAL TOWN STAFF' 189.50 182.()O; 173.95: ' 166.SW'·· III -34