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17 Staff Report - Alley Improvements
DATE: COUNCIL/AGENCY AGENDA REPORT APRIL 8, 2004 MEETING DATE: 4/19/04 ITEM NO. II TO: FROM: SUBJECT: CHAIR AND MEMBERS OF THE DEVELOPMENT AGENCY DEBRA J. FIGONE, TOWN ..........,,-,UTIVE DIRECTOR PROJECT 03-44 -ALLEY IMPROVEMENTS A. ADOPT RESOLUTION DECLARING JOSEPH J. ALBANESE, INC. TO BE THE LOWEST RESPONSIBLE BIDDER ON THE PROJECT AND AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $198,922.00 B. AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS TO THE CONSTRUCTION CONTRACT AS NECESSARY UP TO AN AMOUNT OF $12,000 RECOMMENDATION: 1. Adopt Resolution (Attachment 1) declaring Joseph J. Albanese, Inc. to be the lowest responsible bidder on the project and awarding a construction contract (Exhibit A) in the amount of $198,922.00. ' 2. Authorize staff to execute future Change Orders to the construction contracts as necessary up to an amount of $12,000. BACKGROUND: The Town Council, at its meeting on January 22, 2002, adopted a policy for for the Town to assume the maintenance responsibility 'for 14 alleys in the Redevelopment Agency area. These alleys are primarily in two areas; a group of 9 alleys in the Almond Grove area, and a group of5 alleys in the Johnson AvenuelLoma Alta Avenue area. The condition ofthese alleys have deteriorated over the years to a point that some of the alleys had turned into gravel pathways. n /.. . )1--k'v--.. L _L{jV\ PREPARED BY: i JOHN E. CURTIS \. Director ofParks and Public Works Reviewed by: Town Manager Attorney __Clerk fUinance __Community Development 4/13/04 3:11 pm Refonnatted: 5/30102 N:\B&E\COUNCIL REPORTS\03-44.a1ley.improvements.award.wpd PAGE 2 CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY SUBJECT: PROJECT 03-44 -ALLEY IMPROVEMENTS APRIL 8, 2004 On March 1, 2004, the Council adopted a Resolution approving plans and specifications for the Downtown (Almond Grove area) Alley Improvements and authorizing staffto advertise the project for bids. DISCUSSION: Sealed bids for the Alley Improvement Project were received by the Town Clerk/Secretary of the Redevelopment Agency on April 7, 2004. Ten (lO}bids were submitted and a summary ofthe bids received is attached (Attachment 2). Staff has carefully checked all ofthe bids received, including references, and has determined that Joseph J. Albanese, Inc. is the lowest responsive bidder. It is recommended that the Council/Agency adopt the attached Resolution declaring Joseph J. Albanese, Inc. to be the lowest responsible bidder on the project and award a construction contract to this finn in the amount of$198,922.00. Further, it is recommended that the Council!Agency Agency authorize staffto execute future Change Orders to the construction contractup to an amount of$12,000. Given the variables associated withthis type of construction and the amount of the recommended contract, staff should. be able to manage the construction work and the change order amount is adequate to' cover the cost of unforeseen that may arise during the course of construction, and/or for additional quantities of work that may exceed those included in the awarded contract. Changes to the project scope ofwork will be brought to the Council for approval prior to construction. If the Council/Agency acts as recommended, it is possible that the contractor could begin work starting in May, 2004. ENVIRONMENTAL ASSESSMENT: This project is CategoricallyExemptpursuant to Sections 15301 ©) and 15304(b)ofthe State CEQA guidelines. PAGE 3 MAYOR AND TOWN COUNCIL CHAIR AND MEMBERS OF THE REDEVELOPMENT AGENCY SUBJECT: PROJECT 03-44 -ALLEY IMPROVEMENTS APRIL 8, 2004 FISCAL IMPACT: The adopted Capital Improvement Program 930-0344 contains sufficient funds for the Alley Improvement Project as displayed below: ; , ...._0:..:::..21:.,O; 3:. ..w • •• + ..·_··,..� � 003-0 4 .. "... Available Budget i Or r Balance iTotal Aile 1m rovements 930-0344 FY 2003/04 i , ! • . .___..,,_._. ' ..,....,... .. ..... I Albanese Contingency i 12,000 i !Total Alley Improvements 930-0344 I $ 236,212 1 $ 234,863 I $ 1,349 Funding for the remaining alley improvements is being considered with the development of the 2004-09 5-year Capital Improvement Program, which will be discussed by the Town Council in May. CONCLUSION: Staffrecommends that the Council/Agency accept the staffrecommendations noted above and adopt the attached resolution. Attachments: 1. Resolution awarding construction contract to Joseph J. Albanese, Inc -(with Exhibit A) Construction Contract 2. Bid Summary RESOLUTION RESOLUTION OF THE TOWN COUNCILIREDEVELOPMENT AGENCY OF THE TOWN OF LOS GATOS AWARDING A CONSTRUCTION CONTRACT TO FOR PROJECT #03-44 -ALLEY IMPROVEMENTS WHEREAS, bids were sought in conformance with State and TownlRedevelopmentAgency law for Project #03-44 -Alley Improvements; and WHEREAS, Joseph J. Albanese, Inc. submitted the lowest responsible bid which the Town Council/Agency deems to be responsive to the Town's solicitation dated in March, 2004. WHEREAS, public improvements are of benefit to the project area or the immediate neighborhood of the project area; and WHEREAS, no otherreasonable means offinancing suchpublic improvements are available to the community; and WHEREAS, the Redevelopment Agency's contribution to the cost of the public improvement will assist in elimination ofone or more blighting conditions in the project area; and NOW,THEREFORE,BE IT RESOLVED, by the TownCouncil/RedevelopmentAgency ofthe Town ofLos Gatos, County of Santa Clara, State of California, that Joseph J. Albanese, Inc. is declared to be the lowest responsible bidder for Project #03-44 -Alley Improvements; and; BE IT FURTHER RESOLVED, that the Town ManagerlExecutive Director is hereby authorized and directed to execute a construction contract (Attached as Exhibit A) for said project on behalf ofthe Town/Agency in the amount of$198,922.00. BE IT FURTHER RESOLVED, that the staff is authorized to execute future change orders, as necessary, up to an amount of$12,000. ATTACHMENT 1 PASSED AND ADOPTED, at a regular meeting of the Town CounciVRedevelopment Agency of the Town of Los Gatos, California, held on the day of , 2004 by the foll?wing vote: COUNCIL/AGENCY MEMBERS: AYES: NAYS: . ABSENT: ABSTAIN: ATTEST: SIGNED: MAYOR OF THE TOWN OF LOS GATOS/CHAIR OF THE REDEVELOPMENT AGENCY LOS GATOS, CALIFORNIA CLERK/SECRETARY OF THE REDEVELOPMENT AGENCY. OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA CONTRACT THIS AGREEMENT is between the Town of Los Gatos Redevelopment Agency (hereinafter referred to as "Owner") and Joseph J. Albanese, Inc. (hereinafter referred to as "Contractor"). Owner and Contractor, for the consideration hereinafter named, agree as follows: A. SCOPE OF WORK Contractor shall furnish all materials and perform. all ofthe work for the construction ofProject #0344 -Alley Improvements in accordance with the Contract Documents. B. CONTRACT PRICE As full compensation for furnishing all materials and for doing all the work contemplated and embraced in this Contract, also for all loss or damage arising out ofthe nature ofthe work aforesaid, or from the actions ofthe elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution ofthe work until its acceptance by Owner, and for all risks ofevery description connected with the Work, also for all expenses incurred by or in consequence ofthe suspension or discontinuance ofwork, ofwork, and for well and faithfully completing the Work, and the whole thereof, in the manner and according to the Contract Documents, Owner shall pay (one hundred and ninety eightthousand nine hundred and twentytwo dollars), ($198.922.00), which shall supersede any other amount specified in the Contract Documents. C. CONTRACT DOCUMENTS All rights and obligations ofOwner and Contractor are fully set forth and described in the Contract Documents. All parts of the Contract Documents are intended to be correlated so that any W()fk called for in one part and not mentioned in the other, or vice versa, is tobe executed the same as if mentioned in all said documents. The Contract Documents are defined in Part I, Section .1-1.01 (A) of these Specifications and are incorporated herein by reference the same as though set out in full. D. BEGINNING OF WORK Following the execution of this Contract and the approval of bonds and insurance policies and certificates, Owner shall issue a Notice to Proceed with the Work. Commencing work or the entrance ofequipment or materials onthe site ofthe Work by Contractor before receipt ofthe Notice to Proceed is at the sole risk and expense of Contractor, and the Contractor shall be fully liable for any damage or injury sustained by Owner or third persons resulting therefrom. E. TIME OF COMPLETION . The Work called for herein shall be fully completed within Thirty (30) working days ofContractor's receipt ofthe Notice to Proceed. F. CORRECTION OF WORK AFTER ACCEPTANCE AND FINAL PAYMENT BY TOWN/AGENCY Contractor shall remedy any defects due to faulty materials and/or workmanship and pay for any damages to other work and/or existing facilities resulting therefrom which shall appear within a period of2 years from the date bfrecording ofthe Notice ofCompletion. G. LIQUIDATED DAMAGES The undersigned has reviewt::d and is thoroughly familiar With the appropriate sections of the Contract and Part I, Section of these Specifications pertaining to liquidated damages. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of day of ,20__. TOWN OF LOS GATOS, by: . Debra J. Figone Town Manager/Executive Director RECOMMEND BY: John E. Curtis Director ofParks and Public Works APPROVED AS TO FORM: OrryP. Korb Town Attorney/General Counsel ATTEST: Marian V. Cosgrove Town Clerk/Secretary of the Redevelopment Agency CONTRACTOR, by: Joseph 1. Albanese, Inc. (Signature) (Print Name) (Address, City, State, Zip) (Contractor's License Number) L _ Town ofLos Gatos Parks and Public Works Department Alley Improvements Project #03-44 Certified Bid Tabulation Bid opening: April 7, 2004 at 10:00 A.M. at the Civic Center BASE BID SUMMARY 1 Mobilization 2 Traffle Control 3 Removal of Aile Section 4 Class" AB 5 T eA, 1/2" AC 6 Cold Plane AC Pavement 7 Concrete Swale .8 Concrete A ron &Sidewalk 9 Curb & Gutter 10 Concrete Valle Gutter 1 LS 1 LS 42,000 SF 1500 TON 800 TON 3,500 SF 2,125 LF 1 LS 30 LF 35 LF Joseph J. Albanese, Inc. J.A. Gonsaleves & Son JJR Construction, Inc. Wattis Construction PO Box 667 PO Box 6553 1120 9th Av. 964 Stockton Ave. Santa Clara, CA 95052 Napa, CA 94581 San Mateo, CA 94402 San Jose, CA 95110 11< 3,317.00 3317.00 5,750.00 5,750.00 5,000.00 5,000.00 20,905.00 20,905.00 4075.00 4,075.00 7500.00 7,500.00 18,400.00 18,400.00 6,630.00 6,630.00 1.21 50,820.00 0.87 36,540.00 1.40 58,800.00 1.00 42,000.00 21.73 32,595.00 36.00 54,000.00 30.00 45,000.00 27.35 41,025.00 78.95 63,160.00 85.00 68,000.00 75.00 60,000.00 79.00 63,200.00 1.40 4,900.00 1.00 3500.00 2.20 7,700.00 0.45 1,575.00 17.00 36,125.00 26.00 55250.00 20.25 43,031.25 29.60 62,900.00 2,600.00 2,600.00 6500.00 6500.00 9,000.00 9000.00 9,345.00 9,345.00 21.00 630.00 70.00 2100.00 30.00 900.00 51.00 1,530.00 20.00 700.00 50.00 1 750.00 31.50 1,102.50 69.00 2415.00 $198,922.00 $240,890.00 $248,933.75 $251,525.00 This certifies that all bids were received sealed and opened on April 7, 2004, and that this is a copy of the bid tabulation with bids corrected for errors in addition & multiplication. By: ATTACHMENT 2 George Bianchi Constructior Duran &Venables, Inc. O'Grady Paving Inc. GradeTech Inc. Galedrige Construction, Inc. McGuire &Hester 775-A Mabury Rd. 261 BotheloAve. 2513 Wyandotte Street 10250 Crow Canyon Rd. PO Box 427 9009Railroad Ave. San Jose, CA 95133 Milpitas, CA 95035 Mountain View, CA 94043 Castro Valley, CA 94552 Alviso, CA 95002 Oakland,CA 94603 [ K',' " i. "",'" , •. t"':j:r " ,. ., ...'" .. 1 "' !< I 4,788.00 4,788.00 22,000.00 22,000.00 20,000.00 20,000.00 28,000.00 28,000.00 4,500.00 4,500.00 11400.00 11,400.00 13,656.00 13,656.00 9,000.00 9,000;00 15'p00.00 15,000.00 10,000.00 10,000.00 7,500.00 7,500.00 11,400.00 11,400.00 1.15 48,300.00 1.50 63,000.00 84,000.00 2.22 93240.00 2.10 88200.00 1.50 63,000.00 31.62 47,430.00 35.00 52,500.00 24.00 36,000.00 15.00 22,500.00 34.35 51,525.00 35.00 52500.00 91.30 73,040.00 95.00 76,000.00 65.00 52000.00 50.00 40,000.00 119.00 95,200.00 100.00 80,000.00 0.55 1,925.00 0.35 1,225.00 2.00 7,000.00 2.00 7,000.00 1.30 4,550.00 1.00 3,500.00 24.00 51,000.00 20.00 42,500.00 25.00 53,125.00 40.00 85,000.00 22.55 47,918.75 36.00 76,500.00 18,680.00 18,680.00 4,500.00 4,500.00 7,500.00 7,500.00 9,000.00 9000.00 3,500.00 3500.00 5,000.00 5,000.00 89.65 2,689.50 41.00 1,230.00 30.00 900.00 60.00 1,800.00 50.00 1,500.00 70.00 2,100.00 110.58 3,870.30 71.00 2,485.00 45.00 1,575.00 70.00 2450.00 45.00 1,575.00 70.00 2,450.00 $265,378.80 $274,440.00 $277,WO.00 $298,990.00 $305,968.75 $307,850.00 2