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06 Staff Report - Allocation of Community Grant Funds for FY 2004-05 DATE: TO: FROM: COUNCIL AGENDA REPORT March 25,2004 MAYOR AND TOWN COUNCIL DEBRA J. FIGONE, TOWN MANAGER MEETING DATE: 4/5/04 ITEM NO. 􀁾 SUBJECT: CONSIDER ALLOCATION OF COMMUNITY GRANT FUNDS FOR FY 2004/05 A. REFERALLOCATION OFFY2004/05 GENERALFUND GRANTS TO THE FY 2004/05 OPERATING BUDGET. B. ADOPT A RESOLUTION ALLOCATING FY 2004/05 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS. RECOMMENDATION: Consider allocation of Community Grant funds for FY 2004/05: 1. Refer allocation ofFY 2004/05 General Fund grants to the FY 2004/05 Operating Budget. (Attachment 3) . 2. Adopt a resolution allocating FY 2004/05 Community Development Block Grant (CDBG) funds. (Attachment 4) BACKGROUND: Process: The Town's Community Grant program provides grants to local nonprofit agencies that provide human, arts, cultural, and educational services. Both Town General Fund and federal Community Development Block Grant (CDBG) monies are granted. Approximately $100,000 in Town General Fund monies are granted annually, as are approximately $35,000 in federal CDBG funds. Human Services agency applications are reviewed by the Community Services Commission for recommendation to Council; the Arts Commission reviews arts, cultural, and educational service agency applications. This year's Community Grant funding process ran as follows: In February, nonprofit agencies submitted applications to be considered for grant funding. First, the applications were reviewed by PREPARED BY: 􀁒􀁥􀁧􀁩􀁾􀁡 A. 􀁆􀁡􀁬􀁾􀁭􀁭􀁵􀁮􀁩􀁴􀁹 Services Director N:\CSD\TCRPTS\grant allocations 04-05.wpd 􀁾􀁾 Reviewed by: P'X\ Assistant Town Manager "J1Q"..Jown Attorney __Clerk j<?:::finance __Community Development Revis,ed: 3/25/04 3:28 pm Reformatted: 5/30/02 PAGE 2 MAYOR AND TOWN COUNCIL SUBJECT: CONSIDER ALLOCATION OF COMMUNITY GRANT FUNDS FOR FY 2004/05 March 25, 2004 an Evaluation Committee of the Arts or Commpnity Services Commission. The Evaluation Committee held a meeting with the nonprofit agencies, to discuss the applications and to ask questions about the serVices provided. The Evaluation Committee then made a funding recommendation to the full Commission. At its regular March Commission meeting, the Commission discussed the Committee's funding recommendation, the nonprofit agencies were allowed time to comment, and a funding recommendation to Council was adopted. Timing ofCouncilActions: All Community Grant allocations will become part ofthe FY 2004/05 Operating Budget. Council reviews these allocations at its fIrst meeting in April so that the grant amounts may be incorporated into the draft Operating Budget for the first public budget hearing in May. The General Food grants need only be accepted by Council for t:eferral to the Operating Budget. The CDBG grants must be adopted by resolution, in compliance with federal CDBG regulations; they will also then be incorporated in the draft Operating Budget. DISCUSSION: Reports from the Arts Commission and Community Services Commission, describing their respective funding recommendations, and including summary information for each application, are attached (Attachments 1 and 2). Human/ArtslCultural/EducationalServices Grants: Historically, total grant funding remains static from year to year, with minor fluctuations in the amount ofCDBG funds provided by the federal .program. However, due to forecasted Town-wide budget reductions ofbetween6% and 12% for FY 2004/05, and due to the timing ofthis process, whichmust occur before the Council budget hearihgs, the Commissions were asked to provide two different funding options for Council consideration, denoted as Tier I and Tier II. The Community Services Commission has also provided a third, intermediate :fup.ding option. Anyone or more ofthese scenarios may be accepted for referral to the final Operating Budget. The ultimate funding decisions will be made during the budget hearings in May and June. A summary of both Commissions' funding recommendations is Attachment 3. CDBG Grants: The Community Services Commission is also responsible for making a recommendation to Council regarding the non-Human Services portion of the CDBG program, which is used for capital improvements and program administration. The funding total for this portion is set by the federal program, and the Commission's recommendation does not include alternate funding options. The Commission's CDBG funding recommendations, and summary information for 􀁥􀁡􀁾􀁨 application, are contained in Attachment 2. Federal CDBG regulations specify that, in order to receive CDBG funds, Council must adopt a resolution specifying the allocation of those funds. This draft resolution is Attachment 4. PAGE 3 􀁍􀁁􀁙􀁏􀁒􀁁􀁎􀁄􀁔􀁏􀁗􀁎􀁃􀁏􀁕􀁎􀁃􀁾 SUBJECT: CONSIDER ALLOCAnONOF COMMUNITY GRANT FUNDS FOR FY 2004/05 March 25,2004 ENVIRONMENTAL ASSESSMENT: The recommended actions are not projects defined under CEQA, and no further action is required. FISCAL IMPACT: All Community Grant funds will be included in the Town's FY 2004/05 Operating Budget, to be considered at a public hearing at the May 17, 2004 Town Council meeting. Attachments: 1. Arts Commission Memorandum (Exhibit A) 2. Community Services Commission Memorandum (Exhibit A) 3. FY 2004/05 Community Grant Summary 4.> Draft Resolution of the Town Council of the Town of Los'. Gatos Allocating Community Development Block Grant (CDBG) Funds to the Town ofLos Gatos for Fiscal Year 2004/05 (Exhibit A) 5. Letter of March 25,2004 from Nolan T. Cordle Distribution: Bruce Smith, Parks and Public Works Department A Place for Teens Art Docents of Los Gatos Catholic Charities of San Jose Emergency Housing Consortium Live Oak Adult Day Services Live Oak Senior Nutrition and Service Center Los Gatos Community Concert Association Next Door Solutions to Domestic Violence Parents Helping Parents, Inc. Photographic Guild ofLos Gatos Rebuilding Together Silicon Valley St. Luke's Episcopal Church San Jose State University Foundation Second Harvest Food Bank of Santa Clara County Teen and Family Counseling Center The Support Network for Battered Women Attachment 1 To: From: Subject: Date: CEL.EBRATING COMMUNITY M.E M 0 RAN DUML:h:'Cidij COMMUNITY SERVICES DEPARTMENT -'_Q._"-U1<-.Mayor and Town Council Arts Commission FY 2004/05 Community Grant Allocation Recommendation March 23,2004 RECOMMENDAnON: Refer allocation ofFY2004/05 Community Grant funds for Arts, Cultural, and Educational programs, as shown below, to the FY 2004/05 Operating Budget: 2004/05 2004/05 2003/04 2004/05 Tier I TierH Allocation Request Recmnd. Recmnd. Art Docents of Los Gatos $ 4,500 $ 5,500 $ 4,500$ 4,500 LG Community Concert Association $ 870 $ 1,000 $ 870 $ 870 Los Gatos Museum Association $ 1,400 $ 0$ 0$ 0 Photographic Guild of Los Gatos $ 500 $ 900 $ 500 $ 500 Public Art Project $ 0$ 0$ 1,500 $ 1,000 St. Luke's/Sunset Concert Series $ 500 $ 1,000 $ 500 $ 500 Youth Science Institute $ 600 $ 0$ 0$ 0 ArtlEducation Total $ 8370 $ 8400 $ 7.870 $ 7370 BACKGROUND: The Community Grant program is funded through the. Town's General Fund. It provides funds to non-profit agencies in addition to the federal CDBG funds that the Town allocates. Human services agency applications are reviewed by the Community Services Commission for recommendation to the Town Council; the Arts Commission reviews arts, cultural, and educational service agency applications. Summaries of all Arts/Education grant applications received for FY 2004/05 are attached as Exhibit A. A total of $8,370 was granted to Arts/Education agencies in FY 2003/04. Historically, total grant funding remains static from year to year. However, due to forecasted Town-wide budget reductions of between 6% and 12% for FY 2004/05, the Commission has been asked to produce two grant funding options for Council consideration, denoted as Tier I and Tier II. DISCUSSION: The ToWn received four applications from nonprofit agencies requesting Community Grant funding under the ArtslEducation category, for a total of $8,400. Arts 􀀯􀁾􀀭􀀧􀀢 Commission's Administration Committee members met with representatives of the applicant '-...../: agencies at a meeting on February 25, to discuss the services provided by these agencies, the benefit FY 2004/05 Community Grant Allocation Recommendation March 23,2004 Page 2 received by Los Gatos residents, and the agencies' funding requests for FY 2004/05. The Arts Commission considered the Administration Committee's recommendation, and met again with representatives of the applicant agencies, at its March 10 meeting. At its March 10 meeting, the Arts Commission adopted the following funding recommendations to Council: Tier I Scenario The Commission recommends that the Art Docents, the Los Gatos Community Concert Association, the Phot9graphic Guild, and 8t. Luke's Sunset Series be funded at their FY 2003/04 grant levels. All four agencies have met the tenns oftheirFY 2003/04 grant contracts, and all four are providing valuable arts and educational resources to Los Gatos residents. InFY2003/04, the Los Gatos Museum Association (LGMA) received a grant of$l ,400 for a public art project. .Thatproject will be completed during FY 2003/04; the LGMA did not apply for grant funds for this project for FY 2004/05. 05. The grant funding provided under this competitive Community Grantprocess as is separate from the grant funds thatLGMA receives under its 10-year grant contract, which are earmarked for facility maintenance costs. The Commission further recommends that the balance ofgrant funds, $1,500, be a.dded to the public art project to be funded primarily through the Los Gatos Art Cat Committee donation of $1 0,000. This donation was made to fund a new public, art project in Los Gatos, which will be developed 􀁴􀁨􀁲􀁯􀁾􀁧􀁨 t4e Town's Public Art Selection Policies and Procedures (Resolution 1992-78). Due to the often large installation costs for public art pieces, the Commission believes that the initial Art Cat donation amount may not be sufficient to entirely fund a new Pllblic art project. Tier II Scenario Should it be necessary to adopt a Tier II budget for FY 2004/05, the Commission recommends that the Art Docents, the Los Gatos Community Concert Association, the Photographic Guild, and St. Luke's Sunset Series be funded at their FY 2004/05 grant levels; and that the amount allocated to the public art project be reduced to $1,000. LookingAhead After the conclusion ofthe FY 2004/05 funding cycle, the Administration Committee plans to meet and discuss options for improving the funding process, including the application fonn and communications with the nonprofit agencies. FY 2004/05 Community Grant Allocation Recommendation March 23, 2004 Page 3 EXHIBITS A. Grant Application Summaries /jlrri 􀁾􀀭􀀭􀀮 N:\CSD\8040\FY 2004-05\artaps2tc.wpd 􀀭􀁾􀀯 Project: Town of Los Gatos FY 2004/05 Community Grant Program: Application Summary Art Docent Program (Art Education Services) Exhibit A Agency: Art Docents of Los Gatos, Inc. 17000 Roberts Road Los Gatos, CA 95032 Francis Barnes, Program Coordinator (408) 335-2366 Site: (same) Project Description: Provides visual arts program to over 2,500 Los Gatos children. Its goals are: to introduce art as a tool for expression; to develop perception; to develop a criteria to recognize beauty and exercise critical thinking; to develop familiarity with diverse cultures, to appreciate one's common heritage; to appreciate and experience the creation ofart. Project Work Plan: Direct Services Service Number ofServices Provided FY2004105 FY2003104 FY 2003104 (proposed) (adopted) (actual mid-year) A. Art Appreciation Lessons (Grade K -8, class visits) 500 501 155 B. Art Workshops (Grade K -6) 303 303 109 C. Guest Artist Visits 0 2 0 F. Annual One Week Children's Art Show (Grade K -6) 1 I 0 G. Adult Program -art tours 6 6 5 H. H. Adult Programs -art lectures 6 6 5 I. Adult Programs -docent trainings 12 12 (not reported) , Indirect Services Service Number ofServices Provided FY2004105 FY2003104 FY2003104 (proposed) (adopted) (actual mid-year) A. Information and Referral (calls/contacts) 80 -100 100 45 B. Art Information Newsletter 1 9 4 C. Multi-media Art Resource Loans 500 501 133 Funding: FY2004105 FY2003104 (requested) (adopted) Town funding amount $5,500 $4,500 Unduplicated LG clients 2,581 2477 Town $ per year per client $2.13 $1.82 Total program budget $54,455 , $66,425 Town $ as %oftotal 10.1% ; 6.8% N:\CSD\8040\FY 2004-05\art docents summary.wpd Town of Los Gatos FY 2004/05 Community Grant Program Application Summary Project: Live on Stage Agency: Los Gatos CormilUnity Concert Assoc. 17952 Oak Drive Los Gatos, CA 95033 Jim Tobias, President (408) 867-9553 Site: Los Gatos Methodist Church 111 Church Street Los Gatos Project Description: This program presents four Sunday afternoon classical concerts per year. The program's two goals are: first, to provide top quality, classical 'music to the community at an affordable cost; and second, to interest students in fine music. Complimentary tickets are provided to music students and to private music teachers. Project Work Plan: Direct ServicesService Number ofServices Provided FY 2004105 FY2003104 (proposed) (adopted) A. Classical music concerts 4 concerts 4 concerts Funding: FY 2004105 FY 2003104 (requested) (adopted) Town funding amount $1,000 $870 Unduplicated LG clients 325 300 Town $ per year per client $3.08 $2.90 Total program budget $14,400 $18,000 Town $ as % oftotal 6.9% 4.8% ,/--'--􀀬􀁾􀀯 N:\CSD\CSD\8040\FY 2004-05\lg com concert summary,wpd Town of Los Gatos FY 2004/05 Community Grant Program Application Summary Project: Annual Competition for High School Students of Northern California Agency: Photographic Guild of Los Gatos 4160 Jade,Street, #22 Capitola, CA 95010 Donna Brown, Treasurer (831) 462-2339 Site: Los Gatos High School Gym Project Description: An annual photographic competition, held since 1968, for high school photography students throughout the South Bay area. The competition has grown in recent years to well over 1,400 entries from over 25 schools. Project Work Plan: Direct Services,Service Number ofServices Provided FY2004105 FY2003104 (proposed) (adopted) A. Photographic competition 1 1 Funding: FY2004105 FY 2003104 (requested) (adopted) Town funding amount $900 $500 Um!uplicated LG clients Participants and attendees ofthe contest. Town $ per year per client n/a Total program budget $4,295 $4,395 Town $ as % oftotal 21.0% 11.4% N:\CSD\8040\FY 2004-05\photoguildsummary.wpd Town of Los Gatos FY 2004/05 Community Grant Program Application Summary Project: Sunset Series Agency: St. Luke's Episcopal Church 20 University Avenue Los Gatos, CA 95030 Amy Hansen, Chair, Music at St. Luke's (408) 395-9348 Site: (same) Project Description: Since 1999 the Sunset Series has offered four concerts held in May, June, and July, and open to the public. Concerts generally feature various types of chamber music. This year they will include a fcirtepiano/cello duo, the St. Petersburg String Quartet, a saxophone orchestra, and a male choir from Germany. Project Work Plan: Direct ServicesService Number ofServices Provided FY2004105 FY2003104 (proposed) (adopted) A. Public concerts 4 4 ,g: FY2004105 FY 2003104 (requested) (adopted) Town funding amount $1,000 $500 Undupiicated LG clients 160 190 Town $ per year per client $6.25 $2.63 Total program budget $14,500 $14,670 Town $ as % oftotal 6.9% 3.4% Fundin 􀀨􀀬􀁲􀁾􀀢 \ ...._,,/N:\CSD\8040\FY 2004-05\st lukes summary.wpd To: From: Subject: . Date: Attachment 2 CELEBRATING COMMUNITY MEMORANDUM till COMMUNITY SERVICES DEPARTMENT -.dd"'Q__"_",,-Mayor and Town Council Community Services Commission FY 2004/05 Community Grant Allocation Recommendation March 23, 2004 RECOMMENDATIONS: 1. Refer allocation ofFY 2004/05 Community Grant fullds for Human Services programs, as shown below, to the FY 2004/05 Operating Budget: 2004/05 2004/05 2004/05 2003/04 2004/05 Tier I Intermed. Tier II Agency Fund Allocation Request Recmnd. Recmnd. Recmnd. A Place for Teens OF $6,000 $6,000 $2,870 $0 $0 􀁾􀁃􀁡􀁴􀁨􀁯􀁬􀁩􀁣 Charities/Ombudsman CDBO $8,000 $8,400 $8,000 $8,000 $8,000 Emergency Housing Consortium OF $1,640 $4,000 $1,640 $1,640 $1,640 Live Oak Adult Day Services CDBO $13,530 $13,530 $13,530 $13,530 $13,530 Live Oak Senior Nutrition/Service Center OF $28,600 $30,262 $28,600 $28,600 $27,285 Next Door Solutions to Domestic Violence OF $12,500 $15,000 $12,500 $12,500 $12,500 Parents Helping Parents OF $2,000 $4,000 $2,000 $2,000 $2,000 Second Harvest Food BanklBrown Bag CDBO $3,960 $3,960 $3,960 $3,960 $3,960 SJSU Foundation/The Health Place CDBO $9,876 $12,226 $12,226 $12,226 $47,249 SJSU Foundation/The Health Place OF $7,721 $5,370 $5,370 $5,370 Support Network for Battered Women OF $5,000 $5,000 $5,000 $5,000 $5,000 Teen and Family Counseling Center OF $28,170· $42,000 $28,170 $28,170 $26,855 Reserve Fund OF $19 $0 $0 $0 $0 TOTAL $127,016 $226,650 $123,866 $120,996 $118,366 􀀯􀁲􀀧􀀭􀀧􀁾􀀢􀀮 \,...._---/GFTotal CDBGTotal GF $91,650 $153,511 $86,150 $83,280 $80,650 CnBG $35,366 $73,139 $37,716 $37,716 $37,716 FY 2004/05 Community Grant Allocation Reconunendation March 23, 2004 Page 2 2. Adopt a resolution allocating FY 2004/05 Community Development Block Grant (CDBG) funds. BACKGROUND: The Town's Conununity Grant program provides grants to local nonprofit agencies that provide human, arts, cultural, and educational 􀁳􀁥􀁴􀁶􀁩􀁣􀁥􀁳􀁾 Both Town General Fund and federal CDBG monies are granted. Human Services agency applications are reviewed by the Conununity Services Conunission for recommendation to the Town Council; 'the Arts Conunission reviews arts, cultural, and educational service agency applications. Summaries of all Human Services grant applications received for FY 2004/05 are attached as Exhibit A. Historically, total grant funding remains static from year to year, with minor fluctuations in the amount ofCDBG funds provided by the federal program. However, due to forecasted Townwide budget reductions of between 6% and 12% for FY 2004/05, the Commission has been asked to produce a range offunding options for,Council consideration, for the General Fund portion of the grants. The Commission is also responsible for making a reconunendation to Council regarding thenon,Human Services portion of the CDBG program, which is used for capital improvt:ments and, program administration. The funding total for this portion is set by the federal program, and the Conunission's reconunendation does not include alternate funding options. As required by the federal CDBG program, the Council must adopt a resolution allocating CDBG funds. DISCUSSION: The Town received eleven applications from nonprofit agencies requesting COmmunity Grant funding under the Human Services category, for a total of $226,650. The Community Services Commission's Evaluation Committee members met with representatives of the applicant agencies at a meeting on March 1, to discuss the services provided by these agencies, the benefit received 􀁾􀁹 Los Gatos residents, and the agencies' funding requests for FY 2004/05. At this meeting,the Conunittee developed three funding options: Tier I, Tier II, and an intermediate option. The Community Services Commission considered the Evaluation CO:m..n1ittee's recommendation, and met again with representatives oftP-e applicant agencies, at its March 18 meeting. At its March 18 meeting, the Commission adopted the 􀁦􀁯􀁬􀁬􀁯􀁷􀁩􀁮􀁧􀁦􀁵􀁮􀁾􀁩􀁮􀁧 recommendations to CoUlicil: Tier I Recommendation As a part of its budgeting process for FY 2004/05, the Town 􀁯􀁲􀁧􀁾􀁩􀁺􀁡􀁴􀁩􀁯􀁮 is developing two !"---Fy 2004/05 Community Grant Allocation Recommendation March 23, 2004 Page 3 groups of budget options, Tier I and Tier II. Tier I represents a 6% reduction across the organization, and Tier II represents a 12% reduction. Accordingly, in its Tier I recommendation the Commission recommends that the total amount of General Fund grants be reduced by 6%. In order to achieve this reduction, the Commission recommends that all agencies be held at 2003/04 funding levels, with the exception that funding for A Place For Teens (APFT) be reduced. The agency's application was submitted more than two weeks after the deadline; however, the Commission supports the work ofAPFT, and would prefer to maintain some level of funding. In 2004/05, APFT plans a partnership with Los Gatos-Saratoga Community Education and Recreation -the Commission looks forward to the success ofthis new partnership, and to reviewing a 2005106 grant application based on that success. Intermediate Recommendation If Council finds that a cut ofmore than 6% is necessary, but a cut of 12% is not, the Commission has provided an intermediate recommendation, which would reduce the total amount of General Fund grants by 9%. Under this option, funding would be the same as under Tier I, with the exception that funding ofA Place For Teens would be eliminated, for the same reasons as noted above. Tier II Recommendation In its Tier II recommendation, the Commission recommends that the total amount of General Fund grants be reduced by 12%. In order to achieve this reduction, the Commission recommends ·that funding be the same as under the Tier I and intermediate options, but with a reduction of $1,315 each for the two agencies that receive the highest funding levels: Live Oak Senior Nutrition and Service Center, and Teen and Family Counseling Center. These two agencies are the only that receive over $20,000 per year; each over $10,000 more per year than the thirdhighest funded agency. The Commission feels that this approach would confine any impact to those two agencies that are currently receiving the greatest share of funding. In addition, currently the greatest amount of funds are directed at agencies that provide services to teens and seniors; the Commission feels that, in the event of reductions, an effort be made to broaden the base of services supported by grant funds. The Commission would like to emphasize that this funding scenario would only be implemented if the Town budget as a whole was experiencing drastic reductions, due to State take-aways or other revenue reductions. CDBG Human Services Funding The Commission recommends that all CDBG-funded agencies be held at 2003/04 funding levels. San Jose State University Health Place would receive an 􀁩􀁮􀁣􀁲􀁥􀁡􀁾􀁥 in its CDBG grant, but a , . FY 2004/05 Community Grant Allocation Recommendation March 23, 2004 Page 4 corresponding decrease in its General Fund grant would allow the overall Town contribution to the agency to remain status quo: The amount ofCDBG Human Services funding is set each year by the U.S. Departfuent ofHousing and Urban Development (HUD); therefore, the Commission does not recommend a Tier lor Tier II decrease in this·funding. CDBG Capital Improvement Funding The Town received one application from a nonprofit agency requesting capital CDBG funding, and three applica.tions from the Town's Parks and Public Works Department for Americans with Disabilities Act (ADA) projects. In its review of these applications, the Commission focused on the stated goal ofthe federal CDBG program, which is providing and preserving housing for low-income persons. Therefore, the COmrilission recommends that Rebuilding Together Silicon Valley be funded a:t its FY 2003/04 level. This program rehabilitates the homes of lOW-income homeowners, at no cost to . the horrieowner. The Commission further recommends that $58,724 be allocated to the Town's Housing Conservation Program, under which low-interest loans are given to low-income homeowners, so that they may make their homes safe and comfortable. Finally, the Commission recommends that the balance of funds, $20,000, be allocated to Town ADA projects, to include such work as wheelchair ramps in sidewalks, and automatic doors at Town offices. EXHIBITS: A. Grant Application Summaries /jlm N:\CSD\8040\FY 2004-05\humapps2tc.wpd ,, . Project: Teen Programming Town of Los Gatos FY 2004/05 Community Grant Program Application Summary Exhibit A Agency: A Place for Teens P.O. Box 1476 Los Gatos, CA 95031 Brendan Cronin, Assistant Director (408) 395-5553 Site: 4 New York Avenue, Los Gatos Project Description: Provide a safe and fun environment where teens can build self-esteem, make healthy decisions, and develop a sense of community. The facility offers computers, Internet access, video games, television, and tutoring. It is open Monday through Friday from 2 pm to 6 pm, and for special events. NOTE: This application was received after the February 2,2004 deadline; on February 17. Project Work Plan: Direct Services Service Number ofServices Provided FY2004105 FY2003104 FY2003104 . (proposed) (adopted) (actual mid-year) A. Daily facility usage 265 days open 3,000 attendees n/r B. Social programming 61 events 5,475 attendees n/r C. Educational programming 40 workshops 650 attendees n/r D. Community service opportunities 12 events 100 attendees n/r '. E. Special programming 9 events l,664 attendees n/r Indirect Services Service Number ofServices Provided FY2004105 FY2003/04 FY 2003104 (proposed) (adopted) (actual mid-year) A. Referrals to Teen and Family Counseling Center 12 0 n/a B. City Year San Jose 0 640 participants n/r Funding: FY2004105 FY 2003104 (requested) (adopted) Townfunding amount $6,000 $6,000 Unduplicated LG clients 2,800 11,529 Town $ per year per client $2.14 $0.52 Totalprogram budget $88,300 $73,250 Town $ as % oftotal 6.8% 8.2% N:\CSD\8040\FY 2004-05\A Place For Teens Summary.wpd , . Town of Los Gatos FY 2004/05 Community Development Block Grant Program Application Summary . Project: Long Tenn Care Ombudsman Program Agency: Catholic Charities of San Jose 2526 Zanker Road, Suite 200 San Jose, CA 95134-2107 DOlUla DiMinico, Program Manager (408) 944-0567 Site: various Project Description: The Long Tenn Car.e Ombudsman Program benefits the. frail, chronically ill, primarily elderly 􀁲􀁥􀁳􀁩􀁤􀁾􀁮􀁴􀁳 of Los Gatos. It provides advocacy and complaint investigation, including elder abuse and neglect. It provides an improved quality oflife by reduced isolation through Ombudsman contact. Project Work Plan: Direct Services Service Number ofServices Provided FY2004105 FY2003104 FY 2003104 (proposed) (adopted) (actual mid-year) A. Visits to long tenn care facilities 185 168 195 B. Personal contacts with unduplicated residents 608 592 1280 C. Complaint Investigations 67 60 46 D. Community Education 1Outreach 2 1 0 Indirect ServicesService Number ofServices Provided FY2004105 FY2003104 FY2003104 (proposed) (adopted) (actual mid-year) A. Infonnation and referral 100% response 100% response nlr B. Hours of recertification training for volunteers 12 12 10.5 Co Certification training classes for new volunteers 2 2 2 D. Advanced Health Care Directives witnessed 15 12 9 FY2004105 FY 2003104 (requested) (adopted) CDBGfunding amount $8,400 $8,000 Unduplicated LG clients 608 592 CDBG $ per year per client $13.82 $13.51 Total program budget $456,714 $448,157 CDBG as %oftotal 1.8% 1.8% Funding· N:\CSD\2218\FY 2004-05\catholic charities summary.wpd Town of Los Gatos FY 2004/05 Community Grant Program Application Summary Project: Shelter and Support Services for Los Gatos Homeless Agency: Emergency Housing Consortium Site: (same) 150 Almaden Boulevard, Suite 500 San Jose, CA 95113 Poncho Guevara, Director of Housing and Government Affairs (408) 539-2117 Project Description: Provides shelter and support services to Los Gatos homeless residents. Support services will include basic life supports (e.g., food and shelter), case management services, housing and employment skills training, and substance abuse counseling. Project Work Plan: Direct Services . Service Number ofServices Provided FY 2004105 FY 2003104 FY2003104 (proposed) (adopted) (actual mid-year) A. Person Shelter Days 4,000 nla Agency is not -B. Case Management Sessions 129 . nla required to submit progress ., C. Meals 700 nla reports, as the contract amount D. Educational workshops 416 nla is less than E. Provide homeless Los Gatos residents nla X $2,000. with shelter and support services g: FY 2004105 FY2003104 (requested) (adopted) Town funding amount $4,000 $1,640 Unduplicated LG clients 30 nla Town $ per year per client $133.33 nla Total program budget $57,964 $27,423 Town $ as % oftotal 6.9% 6.0% Fundin N:\CSD\8040\FY 2004-05\ehc summary.wpd Town of Los Gatos FY 2004/05 Community Development Block Grant Program Application Summary Project: Adult Day Care Agency: Live Oak Adult Day Services 1147 Minnesota Avenue San Jose, CA 95125 Colleen Hudgen, Executive Director (408) 971-9363 Site: Live Oak Adult Day Services III Church Street Los Gatos, CA 95030 Project Description: Live Oak Adult Day Services provides socialization opportunities and life-enhancing activities for functionally impaired seniors. It also provides respite and support to caregiver families. Project Work 􀁐􀁬􀁡􀁮􀁾 Direct ServicesService Number ofServices Provided FY2004105 FY2003104 FY2003104 (proposed) (adopted) (actual mid-year) A. Days of adult social day care i,400 1,400 626 B. Days of respite to caregivers 1,400 1,400 626 C. Noon meals 1,400 1,400 626 b. Breakfasts 1,400 1,400 626 Indirect Services Service Number ofServices Provided FY2004105 FY2003104 FY2003104 (proposed) (qdopted) (actuql mid-year) A. Referrals 1Outreach 120 120 60 B. Staff consultation, counseling, assessments 100 100 50 C. Inservice programs 4 4 2 FY2004105 FY2003104 (requested) (adopted) CDBGfunding amount $13,530 $13,530 Unduplicated LG clients 20 20 CDBG $ per year per client $676.50 $676.50 Total program budget $144,364 $125,718 CDBG as % oftotal 9.4% 10.8% Funding: N:\CSD\2218\FY 2004-05\live oak adult day summary.wpd Project: Town of Los Gatos FY 2004/05 Community Grant Program: Application Summary Live Oak Senior Nutrition & Service Center Agency: Live Oak Senior Nutrition & Service Center 111 Church Street Los Gatos, CA 95030 Deborah Kranefuss, Director (408) 354-0707 Site: (same) Project Description: Low cost noon meals Monday through Friday to adults over 60. Emergency meals are delivered to clients who are home due to short-term illnesses. Daily health education programs, health screening, current event, recreation, and education programming is available. Homebound services include safety checks via telephone or friendly visits, transportation to medical appointments, and prescription and grocery pickup. Project Work Plan: Direct Services Service Number ofServices Provided FY2004105 FY2003104 FY 2003104 (proposed) (adopted) (actual mid-year) . A. Meal Service: Congregate 9143 9960 4599 Day Care 0 . 2440 1368 B. Transportation: To Nutrition 1900 1900 1138 To Shopping/MediCal/Other 170 225 135 C. Homebound Assistance: Errand/Chore 190 190 81 Visit/Telephone Call 160/150 285/166 80174w D. Pre/Post Meal Service Programs 350 350 187 Indirect Services Service Number ofServices Provided FY 2004105 FY 2003104 FY 2003104 (proposed) (adopted) (actual mid-year) A. Information and Referral Calls 250 350 227 B. Blood Pressure Checks (by SJSU Health Place) 310 360 92 C. Outreach Paratransit (one way trips) 1100 1100 542 Funding: FY 2004105 FY 2003104 (requested) (adopted) Town funding amount $30,262 $28,600 Unduplicated LG clients 333 ·379 Town $ per year per client $90.88 $75.46 Total program budget $166,211 $153,389 Town $ as % oftotal 18.2% 18.6% N:\CSD\8040\FY 2004-05\Live Oak Nutrition Summary.wpd Project: Town of Los Gatos FY 2004/05 Community Grant Program Application Summary The Shelter Next Door Agency: Next Door Solutions to Domestic Violence 1181 N. Fourth Street, Suite A San Jose, CA 95112 Nalini Shekar, Director of Housing Services (408) 279-7561 Site: (confidential) Project Description: Next Door provides shelter, case management, crisis counseling, therapy, client advocacy, parenting classes, and legal assistance to women and their children who are victims of domestic violence. Project Work Plan: Direct Services Service Number ofServices Provided FY2004105 FY2003104 FY 2003104 (proposed) (adopted) (actual mid-year) A. Crisis Counseling (hotline calls) 30 40 15 B. Individual/Group Counseling sessions 32 32 13 C. Legal Assistance sessions 8 8 4 D. Shelter clients 6 4 0 E. Advocacy clients 10 20 21 Indirect Services Service Number ofServices Provided FY2004105 FY2003104 FY2003104 (proposed) (adopted) (actual mid-year) A. Information and Referral 7,830 calls 40 clients nlr 23,490 referrals B. Brochures Distributed 3,000 2,500 nlr C. Outreach Presentations 52 50 nlr Funding: FY 2004105 FY2003104 (requested) (adopted) Town funding amount $15,000 $12,500 Unduplicated LG clients 55 40 Town $ per year per client $272.73 $312.50 Total program budget $1,040,000 $911,187 Town $ as % oftotal 1.4% '1.4% N:\CSD\8040\FY 2004-05\next door summary.wpd Project: Town of Los Gatos FY 2004/05 Community Grant Program Application Summary Community and Family Services Agency: Parents Helping Parents, Inc. 3041 Olcott Street Santa Clara, CA 95054 Chelo Lund, Director of Family Services (408) 727-5775 Site: (same) ProjectDescription: Community and Family Services is a program that provides information, training, and support services for families who have children with special needs. It provides parent-to-parent support, support and information groups, peer counseling, information, referral, and direction. Project Work Plan: Direct Services Service Number ofServices Provided FY2004105 FY 2003104 FY2003104 (proposed) (adopted) (actual mid-year) A. Peer support, information, referral, and direction 350 Agency Agency is not contract does required to submit B. Special education guidance 150 not have progress reports, as numerical the contract C. Parent workshops, support groups 48 goals, as the amount is less than contract amount $2,000 D. Information packets 109 is less than $2,000 ';11 Indirect ServicesService Number ofServices Provided FY2004105 FY2003104 FY2003104 (proposed) (adopted) (actual mid-year) A. Community Presentations (attendees) 300 See above. See above. B. iTECH Center Presentations (attendees) 20 Funding: FY2004105 FY2003104 (requested) (adopted) Town funding amount $4,000 $2,000 Unduplicated LG clients 266 nla Town $ per year per client $15.04 n/a Total program budget $253,364 $253,364 Town $ as % oftotal 1.6% J 0.8% N:\CSD\8040\FY 2004-05\parents helping summary.wpd Town of Los Gatos FY 2004/05 Community Development Block 9rant Program Application Summary Project: Operation Brown Bag Site: various Agency: Second Harvest Food Bank of Santa Clara and San Mateo Counties 750 Curtner Avenue San Jose, CA 95125 Stacey Saelee, Brown Bag Manager, (408) 266-8866 Project Description: 􀁔􀁨􀁲􀁯􀁵􀁾􀁨 volunteers, Operation Brown Bag provides weekly bags of groceries to vtlry .lowincome seniors and people with disabilities 55-59 years of age, especially those who are home-bound and live alone. Each bag contains 12 to15 items of fresh, frozen, and packaged foods. Project Work Plan: Direct Services Service Number ofServices Provided FY2004105 FY2003104 FY 2003104 (proposed) (adopted) (actual mid-year) A. 􀁾􀁡􀁧􀁳 of groceries 2600 2600 2184 B. Nutrition and consumer education programs 4 4 3 C. Newsletter issues 4 4 2 D. Volunteers 10 per week 10 per week 9 per week E. Volunteer recognition events 2 2 1 Indirect Services Service Number ofServices Provided FY2004105 FY2003104 FY2003104 (proposed) (adopted) (actual mid-year) A. Information and referral contacts 50 50 nlr B. Informational pamphlets as requested 0 nla Fundin 􀁾􀀺 FY2004105 FY2003104 (requested) (adopted) CDBGfunding amount $3,960 3,960 Unduplicated LG clients 50 50 CDBG $ per year per client $79.20 $79.20 Total program budget $2,168,342 $2,065,088 CDBG as % oftotal 0.2% 10.2% N:\CSD\2218\FY 2004-05\second harvest summary.wpd Project: Town of Los Gatos FY 2004/05 Community GrantlCDBG Program Application Summary The Health Place Agency: San Jose State University Foundation P.O. Box 720130 San Jose, CA 95172-0130 Dr. Jean Sullivan, Faculty (408) 924-3151 Site: 208 E. Main Street Los Gatos, CA 95030 Project Description: Provides affordable healthcare and information for clients on senior programs and services. Healthcare services include abuse/neglect prevention, case management, in-home.service, mental health, and outreach. Project Work Plan: Direct ServicesService Number ofServices Provided FY2004105 FY2003104 FY2003104 (proposed) (adopted) (actual mid-year) A. Frail Home Bound Home Visits 650 650 358 B. Blood Pressure Screening /Monitoring 850 850 682 C. Consultation 400 400 291> D. Education 19 19 W Indirect Services Service Number ofServices Provided FY2004105 FY2003104 FY2003104 (proposed) (adopted) (actual mid-year) A. Information and Referral contacts 200 200 148 Funding: FY2004105 FY2003104 (requested) (adopted) Town funding amount $47,249 $17,597 ($9,876 CDBG; $7,721 Town) Unduplicated LG clients 347 296 Town $ per year per client $136.16 $59.45 Tota/program budget $47,249 n/r Town $ as % oftotal 100% n/r N:\CSD\8040\FY 2004-05\SJSU Health Place Summarywpd Project: Town of Los Gatos· FY 2004/05 Community Grant Program Application Summary City of Los Gatos Project Agency: The Support Network for Battered Women 1975 W. El Camino Real, Suite 205 Mountain View, CA 94040 Sylvia Hines, Executive Director (650) 940-7866 Site: (same) Project Description: The Support Network for Battered Women offers services to assist families to create more peaceful homes. It provides a 24-hour toll-free bilingual crisis line, counseling, em.ergency shelter, clinical counseling, support groups, psycho-educational groups, legal assistance, and community education. Project Work Plan: Direct ServicesService Number ofServices Provided FY2004105 FY2003104 FY2003104 (proposed) (adopted) (actual mid-year) A. Crisis calls and referrals 35 34 . 16 B. Counseling sessions 30 12 27 C. Legal advice 10 12 12 Indirect Services Service Number ofServices Provider;! FY2004105 FY2003104 FY2003104 (proposed) (adopted) (actual mid-year) A. Community education events 3 0 n/r B. Agency newsletter 130 125 n/r Funding: FY2004105 FY2003104 (requested) (adopted) Town funding amount $5,000 $5,000 Unduplicated LG clients 10 12 Town $ per year per client $500 $416.67 Total program budget $1,312,455 $1,312,455 Town $ as % oftotal 0.4% 0.4% N:\CSD\8040\FY 2004-05\supportnetworksummary.wpd , . Project: Agency: Town of Los Gatos FY 2004/05 Community Grant Program Application Summary Teen and Family Counseling Center Teen and Family Counseling Center 208 E. Main Street Los Gatos, CA 95030 Mary Raz, Executive Director (408) 354-7648 Site: (same) Project Description: Provides affordable and accessible counseling to Town residents as the lowest fee agency available for teens and families. The majority of clients are middle and very low income and are served through school and clinic programs. Project Work Plan: Direct Services Service Number ofServices Provided FY2004105 FY2003104 FY2003104 .. (proposed) (adopted) (actual mid-year) A. Direct counseling sessions (clients) . 260 185 281 B. Group counseling sessions (clients) 30 16 11 Indirect Services Service Number ofServices Provided FY2004105 FY2003104 FY2003104 (proposed) (adopted) (actual mid-year) A. Information and referral calls 300 100 49 B. Outreach seminars, health fairs, newsletters 1000 700 366 Funding: FY2004105 FY2003104 (requested) (adopted) Town funding amount $42,000 $28,170 Undup/icated LG clients 260 201 Town $ per year per client $161.54 $140.15 Total progrt;lm budget $722,698 $729,889 Town $ as % oftotal 5.8% 3.9% N:\CSD\8040\FY 2004-05\TFCC summary.wpd GENERAL FUND (TOWN) TOTAL CDBGTOTAL GRAND TOTAL n:\csd\8040\FY2004-05\Grant Summary 04-05.xls, rev. 3/23/2004 100,020 35,366 135,386 161,911 73,139 235,050 94,020 37,716 131,736 83,280 37,716 120,996 88,020 37,716 125,736 Attachment 4 RESOLUTION NO. 2004-RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS ALLOCATING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS TO THE TOWN OF LOS GATOS FOR FISCAL YEAR 2004/05 WHEREAS, the Town ofLos Gatos receives Community Development Block Grant funds from the U.S. Department ofHousing and Urban Development through the County of Santa Clara as a non-entitlement city pursuant to the provisions ofTitle I ofthe Housing and Community Development Acts of 1974 and 1977, as amended; and WHEREAS, the Community Services Commission reviewed all applications for funding from community agencies and whereas, the Community Services Commissionheld a public hearing on March 18, 2004, and received public testimony; and WHEREAS, the Town Council considered the Community Services Commission's funding recommendations at a regularly scheduled council meeting on April 5, 2004; and WHEREAS, the Town has been notified that the CDBG allocation for Fiscal Year 2004105 is $166,440. NOW,THEREFORE,THETOWNCOUNCIL OFTHETOWNOFLOS GATOS DOES HEREBY RESOLVE AS FOLLOWS: A. The Town Council finds that CDBG funds are available for Fiscal Year 2004/05; and B. The Town Council adopts the recommendation ofthe Community Services Commission; and 1 C. The Town Council does hereby authorize the expenditure of $166,440 to those CDBGprograms set out in Exhibit A, attached and incorporated herein. PASSED AND ADOPTED at a regular meeting ofthe Town Council ofthe Town of Los Gatos, California, held on the 5th day of April, 2004, by the following vote: COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA ATTEST: . CLERK OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA N:\CSD\TCRPTS\Resolutions\cdbg alloc 04-05.wpd 2 bxh1tnt A TOWN OF LOS GATOS FY 2004/05 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FUNDING ALLOCATION Category II: Housing & Other ADA -Ross Creek Pedestrian Bridge $ 61,834 $ -$ $ ADA -Automatic Doors Library $ 25,000 $ -$ $ Rebuilding Together Silicon Valley $ 15,000 $ 15,000 $ 15,000 $ 15,000 ADA Town Projects $ $ -$ 20,000 $ 20,000 -ADA Wheelchair Ramps $ $ 10,000 $ $ -ADA Ross Creek Park Wheelchair access $ $ 8,600 $' $ -ADA Automatic Doors CDD/Clerk $ $ 40,000 $ $ Housing Rehab Program -Loans $ $ 100,000 $ 58,724 $ 58,724 Category II Subtotal $ 101,834 $ 173,600 $ 93,724 $ 93,724 $ Category III: Administration Urban County Rehab Services General Administration Category III Subtotal $ 20,000 $ 20,000 $ $ 15,000 $ . 15,000 $ $ 35,000 $ 35,000 $ 20,000 $ 20,000 15,000 $ 15,000 35,000 $ 35,000 $ TOTAL ALLOCATIONS $ 172,200 $ 281,739 $ 166,440 $ 166,440 $ n:\csd\221 8\cdbgallo.xls, rev. 3/23/2004 March 25, 2004 Mayor Steve Glickman Town ofLos Gatos P.O. Box 949 Los Gatos, CA 95031 Dear Mayor Glickman: Re: Catholic Charities Ombudsman Program Attachment 5 􀁋􀁅􀀨􀁾􀁽􀀱􀂷􀁜􀁜 VDV MAR 2 6 2004 I am writing you to help make the case that a Community Grant Allocation in the amount of$8,400 should be made to the Catholic Charities Ombudsman Program. Having just completed the training program to become a Ombudsman Volunteer, I have had to face some sobering and alarming facts about elderly abuse, both physical and menta4 right in our own backyard. With 278 Residential Care Facilities for the Elderly (RCPE) and 59 Skilled Nursing Facilities (SNF) in our area and an ever growing population ofolder people, there is ongoing abuse ofour senior citizens in these facilities. Due to the financial condition ofthe State, appropriate State Licensing Agency visits to these RCFE's and SNF's have been reduced to a trickle. While the 􀁏􀁭􀁢􀁵􀁤􀁾advocacy program cannot replace financially strapped State Agencies, it can be an important assist to insuring that abuse ofthe elderly is attacked and reduced. Ombudsman and Ombudsman Volunteers are critical to protecting the rights ofthe elderly. Presently, there is a shortage ofOmbudsman and Ombudsman Volunteers and Catholic Charities is working hard to train more Ombudsman to make up for the shortage. The $400 increase over last years much appreciated Grant of$8,000by Los Gatos is need to help with the effort to get more Ombudsman and Ombudsman Volunteers out into the system to investigate complaints ofabuse and to continually monitor RCFE's and SNF's through regular, but unannounced visits. Mayor Glickman, as a retired banker, I've seen a lot ofthe world and I still want to contribute for many years to come as an Ombudsman Volunteer. After what I've seen, just as a trainee, I know that elderly abuse is one ofthe important issues facing our society. This is why I'm asking for your support in increasing The Town ofLos Gatos' grant to $8,400. Respect.fullY, jJ .///!Uv.J[ 􀁃􀁴􀁶􀁴􀁬􀁾 Nolan T. Cordle 21412 Madrone Drive (-" Los Gatos, CA 95033 (408) 353-4322 -www.ntcordle@telis.org 􀁜􀁾 ,, .