07 Staff Report - Project 04-09A Parking Garage No. 4
/DATE: TO: FROM: SUBJECT: MEETING DATE: 3/15/04 ITEM NO. 7 COUNCIL AGENDA REPORT FEBRUARY 26, 2004 DEBRA FIGONE, TOWN MANAGER AWARD OF CONSTRUCTION
CONTRACT FOR PROJECT 04-09A PARKING GARAGE NO.4 REPAIRS AND A. ADOPT RESOLUTION DECLARING RAINBOW WATERPROOFING TO BE THE LOWEST RESPONSIBLE BIDDER ON THE
PROJECT AND AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $120,727.65 B. AUTHORIZE STAFF TO ISSUE CHANGES ORDER TO THE CONSTRUCTION CONTRACT UP TO AN AMOUNT OF $20,000 RECOMMENDATION:
1. Adopt Resolution (Attachment 1) declaring Rainbow Waterproofing to be the lowest responsible bidder on the project and awarding a construction contract (Exhibit A) in the amount of$120,727.65.
2. Authorize staffto issue change orders to the construction contract up to an amount of$20,000. BACKGROUND: This project will fund miscellaneous improvements to Parking Garage No.4
to repair deterioration to the concrete joints which ifnot remedied will cause water infiltration deeper into the structure and necessitate more expensive repairs. This deterioration
ofthe joints may be the result ofa number of combined influences: age ofthe structure, weather, construction methods and their inspection, as well as the potential for designs issues
that maynot have been part ofthe standards ofthat time. The structure is safe for daily usage, but it will be important to make the repairs included in this project! to continue to have
a safe parking structure. DISCUSSION: Sealed bids for Parking GarageNo. 4 Repair and Rehabilitation Project were received on February 25, 2004. Four (4) bids were submitted and a summary
of the bids received is attached as (Attachment 2). PREPARED BY: ORNE. CURTIS irector ofParks and Public Works Reviewed by: ?:S;:S Assistant Town Manager =:Qf:Attomey __�
� Community Development Revised: 2127/04 2:54 pm Reformatted: 5/30/02 N:\B&E\COUNCIL REPORTS\04-09A.parking.garage#4.repair & rehab.award.of.contract.wpd
PAGE 2 SUBJECT: AWARD OF CONSTRUCTION CONTRACT FOR PROJECT 04-09A PARKING GARAGE NO.4 REPAIRS AND FEBRUARY 26, 2004 Staff
has checked all of the bids received and has determined that Rainbow Waterproofing is responsible and its bid is responsive. It is recommended that the Council adopt the attached Resolution
declaring Rainbow Waterproofing to be the lowest responsible bidder on the project and award a construction contract to this finn in the amount of$120,727.65. Further, it is recommended
that the Council authorize staffto execute future Change Orders to the construction contract up to an amount of$20,000. Given the variables associated with this type of construction,
staffshould be able to manage the construction work and the change order amount is adequate to cover the cost of unforeseen circumstances that may arise during the course of construction,
and/or for additional quantities ofwork that mayexceed those included in the awarded contract. The construction ofthis project is anticipated to be completed'by June 2004. The construction
ofthis project will be performed in stages so that the parking lot is kept open. There will be the need to close out sections ofthe structure during the work for contractors use, but
we will work on accommodating the needs ofthe public in using the parking structure. We will also provide advanced notices to all merchants along Santa Cruz Avenue about this construction
activity. By having this repair work done in early spring, it will make the,parking structure ready for full usage during the summer months. CONCLUSION: Staffrecommends that the Council
accept the staffrecommendations noted above. ENVIRONMENTAL ASSESSMENT: This is a project as defined under CEQA but is Categorically Exempt (Section 15301@). A Notice ofExemption will
not be filed. . FISCAL IMPACT: There are sufficient funds in Project 400-0409 to fund the $120,277.65 contract and the $20,000 contingency, per the approved FY2003-04 Capital Improvement
Program as demonstrated below: "'-'---.--'-" FY2002103 j-FY2002-03 Fis-tal Year j ..
-"--"....,,-,._,,-_....-:---_.. __L Adjus ted __
.J ; Budget I Or Planned To Date; Balance ! .Total Parking Management Plan 400-0409 ! ! 'FY2002/03 Adopted Budget ! $ -I $ :Total Parking Management Plan 400-0409
I $ 200,000 I $ 160,663 ; $ 39,337 :
PAGE3 . SUBJECT: AWARD OF CONSTRUCTION CONTRACT FOR PROJECT 04-09A PARKING GARAGE NO.4 REPAIRS AND FEBRUARy 26,2004 Attachments:
1. Resolution (with Exhibit A) Construction Contract 2. Bid Tabulation Sheet
RESOLUTION RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS AWARDING A CONSTRUCTION CONTRACT WITH RAINBOW WATERPROOFING FOR PROJECT 04-09A PARKING GARAGE NO.4 REPAIR AND REHABILITATION
WHEREAS, bids were sought in conformance with State and Town law for Project No. 0409A.,. Parking Garage No.4 Repair and Rehabilitation; and WHEREAS, Rainbow Waterproofing submitted
the lowest bid which the Town Council deems to be responsive to the Town's solicitation. NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Los Gatos, County ofSanta Clara,
State ofCalifornia, that Rainbow Waterproofing is declared to be the lowest responsible bidder for Project No: 04-09A -Parking Garage No.4 Repair and Rehabilitation. .BE IT·FURTHERRESOLVED
that the Town Manager is hereby authorized and directed to execute a construction contract (Attached as Exhibit A) for said project on behalfofthe Town in the amount of$120,727.65. BE
IT FURTHER RESOLVED, that staff is authorized to execute future change orders, as necessary, up to an amount of $20,000. PASSED AND ADOPTED at a regular meeting ofthe Town Council ofthe
Town ofLos Gatos, California, held on the day of COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED: ATTEST: CLERK OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA 2004, by the following
vote: MAYOR OF THE TOWN OF LOS GATOS/LOS GATOS, CALIFORNIA Attachment 1
CONTRACT THIS AGREEMENT is between the Town ofLos Gatos (hereinafter referred to as Owner") and Rainbow Waterproofing (hereinafter referred to as "Contractor"). Owner and Contractor,
for the consideration hereinafter named, agree as follows: A. SCOPE OF WORK Contractor shall furnish all materials and perfonn all ofthe work for the construction ofProject 0409A -Parking
Garage No.4 Repair and Rehabilitation in accordance with the Contract Documents. B. CONTRACT PRICE As full compensation for furnishing all materials and for doing all the work contemplated
and embraced in this Contract, also for all loss or damage arising out ofthe nature ofthe work aforesaid, or from the actions ofthe elements, or from any unforeseen difficulties or obstructions
which may arise or be encountered in the prosecution ofthe work until its acceptance by Owner, and for all risks ofevery description connected with the Work, also for all expenses incurred
by or in consequence ofthe suspension or discontinuance ofwork, and for well and faithfully completing the Work, and the whole thereof, in the manner and according to the Contract Documents,
Owner shall pay (one hundred and twenty thousand seven hundred and twenty seven dollars and sixty-five cents) ($120,727.65), which shall supersede any other amount specified in the Contract
Documents. C. CONTRACT DOCUMENTS All rights and obligations ofOwner and Contractor are fully set forth and described in the Contract :.pocuments. All parts of the Contract Documents
are intended to be correlated so that any work called for in one part and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents.
The Contract Documents are defined in Part I, Section 1-1.01(A) of these Specifications and are incorporated herein by reference the same as though set out in full. D. BEGINNING OF WORK
Following the execution of this Contract and the approval of bonds and insurance policies and certificates, Owner shall issue aNotice to Proceedwith the Work. Commencingwork or the entrance
of equipment or materials on the site of the Work by Contractor before receipt of the Notice to Proceed is at the sole risk and expense ofContractor, and the Contractor shall be fully
liable for any damage or injury sustained by Owner or third persons resulting therefrom. E. TIME OF COMPLETION The Work called for herein shall be fully completed by Forty (40) working
days of Contractor's receipt of the Notice to Proceed. Exhibit A
F. CORRECTION' OF WORK AFTER ACCEPTANCE AND FINAL PAYMENT BY TOWN Contractor shall remedy any defects due to faulty materials and/or workmanship and pay for any damages to other work
and/or existing facilities resulting therefrom which shall appear within a period of2 years from the date ofrecording of the Notice ofCompletion. G. LIQUIDATED DAMAGES The undersigned
has reviewed and is thoroughly familiar with the appropriate sections of the Contract and Part I, Section 8-1.03 ofthese Specifications to liquidated damages. IN
WITNESS WHEREOF, the parties hereto have executed this Agreement as of day of ,2004. TOWN OF LOS GATOS, by: Debra J. Figone, Town Manager RECOMMENDED BY: John E. Curtis Director ofParks
and Public Works APPROVED AS TO FORM: OrryP. Korb, Town Attorney ATTEST: Marian V. Cosgrove, Town Clerk CONTRACTOR, by: Rainbow Waterproofing (Signature) (print Name) (Address) (City,
State, Zip) (Contractor's License Number)
Town of Los Gatos Parks and Public Works Department Parking Lot 4 Improvements Project #04-09A Certified Bid Tabulation Bid opening: February 25,2004 at 10:00 A.M. at the Civic Center
Engineers Estimate Rainbow Waterproofing Anderson Pacific Western Waterproofing Co. Alpha Restoration 61 Bluxome Street 1390 Norman Ave. 49 Larkspur Street 125 Soutll Linden Ave. San
Francisco, CA 94107 Santa Clara, CA 95054 San Rafael, CA 94901 S. San Francisco, CA 94080 Item No. DescriptiOlI Quantity Unit UnitPrice ItenrCost .. U,lifPrici' Item Cpst Uilit Pri,e
Itl',in Cost Unit Price Item Cost Unit Price It/wCost" BASE BID SUMMARY 1 Mobilization 1 LS 14,400.00 14,400.00 5,500.00 5,500.00 19,355.00 19,355.00 17,955.00 17,955.00 58,920.00 58,920.00
2 Seal Crack 185 LF 15.00 2,775.00 6.57 1,215.45 10.80 1,998.00 137.00 25,345.00 15.00 2,775.00 3 Repair Spall 18 EA 800.00 14,400.00 476.00 8,568.00 450.00 8,100.00 520.00 9,360.00
400.00 7,200.00 4 Enclosure Drain 1 EA 4,000.00 4,000.00 3,750.00 3,750.00 1,735.00 1,735.00 12,865.00 12,865.00 5,000.00 5,000.00 5 Minor Concrete 20 CF 300.00 6,000.00 298.00 '5,960.00
1,150.00 23,000.00 580.00 11,600.00 500.00 10,000.00 6 Prepare and Paint Concrete 70,000 SF 0.40 28,000.00 0.50 35,000.00 0.50 35,000.00 0.92 64,400.00 1.65 115,500.00 7 Carbon Fiber
Reinforcement 340 LF 80.00 27,200.00 68.75 23,375.00 56.00 19,040.00 65.75 22,355.00 60.00 20,400.00 8 Epoxy Iniect Crack 1,360 LF 35.00 47,600.00 27.47 37,359.20 95.00 129,200.00 58.00
78,880.00 50.00 68,000.00 $144,375.00 $120,727.65 $237,428.00 $242,760.00 $287,795.00 This certifies that all bids were received and opened on February 25, 2004, and that
this is a copy of the bid tabulation with bids corrected for errors in addition & multiplication. BY:./. //1 I