07 Staff Report - Provide School Crossing Guard Service (2)
7 DATE: TO: FROM: COUNCIL AGENDA REPORT February 27, 2004 MAYORANDTOWNCOUNca DEBRA J. FIGONE, TOWN MANAGER MEETING DATE: 3/1104 ITEM NO. SUBJECT: ADOPT A RESOLUTION AUTHORIZING TOWN
MANAGER TO EXECUTE AMENDMENT TO AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC., TO PROVIDE SCHOOL CROSSING GUARD SERVICES RECOMMENDATION: Adopt a resolution authorizing Town Manager
to execute Amendment to with All City Management Services, Inc., to provide school crossing guard services (Attachment 1). BACKGROUND: The Town currently contracts
with All City Management Services, Inc. to provide crossing guards at selected school crossing locations within Los Gatos. Costs are variably shared or borne by the Town and individual
school districts depending upon the location. The Town and Los Gatos Unified School District desire to amend the existing contract with All City Management Services, Inc. to add an afternoon
crossing guard at the location of Los Gatos Boulevard and Shannon Road for the remainder of the current school year and for future years. DISCUSSION: Town staffhave coordinated with
Los Gatos Unified·School District staff to study safety concerns related to the afternoon crossing of Fisher Middle School students at the intersection of Los Gatos Boulevard and Shannon
Road. Upon evaluation ofstudent crossing behaviors, the complexity ofthe intersection and the viability ofengineering changes to improve safety, both Townand school district staff agree
that the placement of a crossing guard at the intersection in the afternoon will enhance the safe crossing of students. While most school crossing intersections have crossing guards
both PREPARED BY: C:\Documents and Settin s\User\DESKTOP\Aw\STAFF REPORTS TCR Crossin Guard 03-04 v2. Reviewed by: Town Manager Town Attorney __Clerk :;'@..Finance
__Community Development Revised: 2/27/04 10:58 am Reformatted: 5/30/02
PAGE 2 MAYOR AND TOWN COUNCIL SUBJECT: ADOPT A RESOLUTION AUTHORIZING TOWN MANAGER TO EXECUTE AMENDMENT TO AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC., TO PROVIDE SCHOOL CROSSING
GUARD SERVICES February 27, 2004 the safe crossing of students. While most school crossing intersections have crossing guards both for morning and afternoon crossings, this intersection
is most significantly impacted in the afternoon when students are leaving school all at one time. For this reason, no morning crossing guard placement is recommended. All City Management
Services, Inc., the contract provider of school crossing services, normally requires a three-hour to provide crossing guard services. The company has indicated that
they will attempt to provide a crossing guard at this locationfor just the afternoon and will waive the three-hour minimum. If the company is unable to, the Town would-be required to
pay for full three hour coverage and would therefore have both morning and afternoon coverage at the intersection. Three-hour for an intersection has an annualized cost
of$7,284.60. The estimated cost for this position for the remainder ofthe current school year is $3,035.25. This amendment will increase the contract with All City Management Services,
Inc. to $ 61,312.05. If the Town is able to secure afternoon only coverage, the cost would be one-halfofthis amount annually, $3,642.30, or $1 ,51 7.63 for the remainder of the school
year. Los Gatos Unified School District has verbally agreed to share one-halfofthis cost with the Town, consistent with how costs are shared for other crossing locations under the current
contract. CONCLUSION: Staff recommends Council approval of the amendment to the contract. Upon approval, staff will direct All City Management Services, Inc. to immediately schedule
the crossing guard. Staff will work with Los Gatos Unified School District to share the costs ofthis amendment. A new agreement will be negotiated with All City Management Services,
Inc. for the next school year. ENVIRONMENTAL ASSESSMENT: The recommended action is not a project defined under CEQA, and no further action is required. FISCAL IMPACT: This amendment
will increase the current contract with All City Management Services, Inc. by an amount not to exceed $3,035.25 annually. The cost to the Town will be one-half of this amount, $1,517.63,
with the other halfbeing paid by the Los Gatos Unified School District. Funding for this increase in cost is contained in cost center 4050-61160 and there are sufficient funds in the
current budget to support this increase.
PAGE 3 MAYOR AND TOWN COUNCa SUBJECT: ADOPT A RESOLUTION AUTHORIZING TOWN MANAGER TO EXECUTE AMENDMENT TO AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC., TO PROVIDE SCHOOL CROSSING
GUARD SERVICES February 27,2004 Attachments: 1. Draft Resolution of the Town of Los Gatos authorizing the Town Manager to execute an Amendment to Agreement with All City Management Services,
Inc. to provide school crossing guard services (Exhibit A) Distribution: All City Management Services, Inc., Attn: Mr. Baron Farwell, 1749 S. Cienega Boulevard, Los Angeles, CA,
90035
RESOLUTION NO. 2004-RESOLUTION OF THE TOWN OF LOS GATOS AUTHORIZING THE TOWN MANAGER TO EXECUTE AN AMENDMENT TO AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC. TO PROVIDE SCHOOL CROSSING
GUARD SERVICES WHEREAS, the Town of Los Gatos has contracted with All City Management Services, Inc. to provide school crossing guard services for the 2003/04 school year; and, WHEREAS,
the Town desires to amend that agreement to add crossing guard services at the intersection of Shannon Road and Lo.s Gatos Boulevard. RESOLVED, by the Town Council of the Town of Los
Gatos, County of Santa Clara, State ofCalifornia, that the Town ofLos Gatos amend its agreement with All City Management Services, Inc. for crossing guard services, attached as Exhibit
A, and that the Town Manager is authorized, and is hereby directed, to execute said amendment to agreement in the name and on behalf ofthe Town of Los Gatos. PASSED AND ADOPTED at a
regular meeting of the Town Council of the Town of Los Gatos, California, held on the first day of March, 2004 by the following vote: COUNCIL MEMBERS: AYES: NAYS: ABSENT: ABSTAIN: SIGNED:
MAYOR OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA ATTEST: CLERK OF THE TOWN OF LOS GATOS LOS GATOS, CALIFORNIA C:\Documents and Settings\User\DESKTOP\Aw\STAFF REPORTS\Reso Crossing
Guard 03-04 v2.wpd ATTACHMENT 1
Los Gatos .. Monte Sereno February 27,2004 Mr. Baron Farwell, General Manager . All City Management Services, Inc. 1749 S. La Cienega Blvd. Los Angeles, CA 90035 POLICE
Subject: Second Amendment to Agreement between Town of Los Gatos and All City Management Services, Inc. for Crossing Guard Services for FY 2003/04 Dear Mr. Farwell: By this Letter of
Agreement, the Town of Los ,Gatos and All City Management Services, Inc. agree that the Agreement Between Town of Los Gatos and All City Management Services, Inc. For Crossing Guard
Services, dated August 2, 1999, and denoted Agreement 99.139, is amended as follows: 1. Section I, Scope of Services, is amended to add the following: All City Management Services, Inc.
shall provide crossing guard at the intersection of Shannon Road and Los Gatos Boulevard, beginning March 2, 2004 and continuing through the end of the 2003/04 school
year. Such service shall be provided at, and billed at the rate of, one and one-half (l.5) hours per day, in the after-school period only, contingent on the availability of All City
Management Services Inc. personnel to perform such service. Should All City Management Services Inc. be unable to obtain personnel to perform service for one and one-half (l.5) hours
per day, All City Management Services Inc. shall provide service at, and bill at the rate of, three (3) hours per day. 2. The first paragraph of Section 6, Compensation, is amended to
read as follows: The Town agrees to pay the Contractor for the services rendered pursuant to this Agreement the sum of Thirteen Dollars and Forty-nine Cents ($13.49) per hour of crossing
guard services provided. It is understood and agreed that no more than Four Thousand Five Hundred Forty-five (4,545) hours of service shall be provided, for an amount not to exceed Sixty-one
Thousand Three Hundred Twelve Dollars and Five Cents ($61,312.05). The remainder of Section 6 shall remain. in full force and effect. Phone (408) 354-5257 • Fax (408) 354-0578 • Civic
Center. 110 East Main Street. PO. Box 973 • Los Gatos, CA 95()31
All City Management Services, Inc. February 27, 2004 Page 2 3. Except as amended herein, the Terms and Conditions contained in the Agreement Between Town of Los Gatos and All City Management
Services, Inc. For Crossing Guard Services, dated August 2, 1999, and denoted Agreement 99.139, and in the Amendments to that Agreement, remain in full force and effect. The signature
of All City Management Services, Inc., along with that ofthe Town Manager, shall evidence both parties' acceptance ofthe terms and conditions of this Letter ofAgreement. Very truly yours,
Scott R. Seaman ChiefOfPolice Town of Los Gatos Debra Figone, Town Manager ATTEST: Clerk of theTown of Los Gatos, L6s Gatos, California Marian Cosgrove, Town Clerk All City Management
Services, Inc. Baron Farwell, General Manager Approved as to Form: Orry P. Korb, Town Attorney C:\Docurnents and Settings\User\DESKTOP\Aw\CONTRACTS\03-04 CONTRACTS\ACMAgreernent03-04
v2.wpd