Staf Report.Roadside Fuel Project Budget Adjustment
PREPARED BY: Arn Andrews
Assistant Town Manager
Reviewed by: Town Manager, Town Attorney, Director of Parks and Public Works, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 11/01/2022 ITEM NO: 6
DATE: October 24, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize Revenue and Expenditure Budget Adjustments to the Roadside Fire
Fuel Reduction Project (CIP No. 812-0130) in the Amount of $750,000 to
Recognize Receipt and Expenditure of Federal Financial Assistance, and
Acceptance of Match Requirements
RECOMMENDATION:
Authorize revenue and expenditure budget adjustments to the Roadside Fire Fuel Reduction
Project (CIP No. 812-0130) in the amount of $750,000 to recognize receipt and expenditure of
Federal financial assistance, and acceptance of match requirements.
BACKGROUND:
On September 20, 2022, the Town Council received an update on the roadside fuel reduction
federal grant of $750,000 and recognized a future match commitment of $750,000 (Attachment
1). The staff report informed Council that once the Town receives confirmation that the grant
is being released, the Council will be asked to accept the grant to ensure the continuation of the
roadside vegetation management plan and make the appropriate budgetary adjustments of
$750,000 for Fiscal Year 2022/23.
DISCUSSION:
On September 26, 2022, staff received final confirmation from the US Forest Service of the
executed award (Attachment 2). Included in the award packet was notification that both
advance and reimbursable payments are approved under the award. With receipt of the award
staff can now start programing roadside fuel reduction along the remaining 7.71 miles of
Priority 1 and Priority 2 roadside vegetation outlined in Attachment 1.
PAGE 2 OF 2 SUBJECT: Roadside Fuel Project Budget Adjustments DATE: October 24, 2022
DISCUSSION (continued):
As discussed in September, acceptance of the grant commits the Town to a one-to-one match.
Staff will bring budget recommendations in the proposed Capital Improvement Program
Budgets for FY 2023/24 and FY 2024/25 as part of the balanced budget process.
CONCLUSION:
Acceptance of the grant ensures the continuation of the roadside vegetation management plan
and reduces the total project cost to the Town by $750,000.
COORDINATION:
This staff report was coordinated with the Town Manager, Town Attorney, Director of Parks
and Public Works, and Interim Finance Director.
FISCAL IMPACT:
* Acceptance of the grant commits the Town to a one-to-one match. Staff will bring budget
recommendations in the proposed Capital Improvement Program Budgets for FY 2023/24 and
FY 2024/25 as part of the balanced budget process.
ENVIRONMENTAL ASSESSMENT:
This roadway vegetation management project is categorically exempt from CEQA Guidelines
section 15301, because it involves minor alterations to existing right of way, and section 15304,
because it involves minor alterations to land.
Attachments:
1. September 20, 2022 Staff Report
2. US Forest Service Grant Award
Budget
GFAR 75,191$
Budget Requested with the Staff Report 750,000$
Total Budget*825,191$
Available Balance 825,191$
Roadside Fire Fuel Reduction Project
CIP No. 812-0130