Attachment 5 - ARPA AdministrationATTACHMENT 5
PREPARED BY: Stephen Conway
Finance Director
Reviewed by: Town Manager and Assistant Town Manager
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
FINANCE COMMISSION
REPORT REPORT
MEETING DATE: 06/13/2022
DATE: June 8, 2022
TO: Finance Commission
FROM: Laurel Prevetti, Town Manager
SUBJECT: Receive Update on American Rescue Plan Act Administration
RECOMMENDATION:
Receive update on American Rescue Plan Act (ARPA) administration.
BACKGROUND:
In accordance with ARPA, the Town was awarded an ARPA grant in the amount of $7,229,744
paid to the Town in two separate payments, the first payment of $3,618,872 was received in
early July 2021 and the second payment of $3,614,872 is expected to be received in early July
2022.
Based on initial guidance of eligible uses of ARPA funds the Town allocated these funds to
various purposes to respond and support the impacts of the pandemic on Town residents, non-
profits, the business community including the construction of downtown parklets, non-profit
fee and rent waivers, enhanced senior services, promenades, and increased funding for Town
infrastructure capital improvements, among other initiatives.
Since receipt of ARPA funds staff has been following the evolution of the federal guidelines for
the use of ARPA funding as well as regularly participating in ARPA focused webinars presented
by the US Department of the Treasury (Treasury) staff and the ARPA sub-group sponsored by
the Government Finance Officers Association. During the initial ARPA implementation period
Treasury received a tremendous number of inquiries from ARPA grant recipients on how best to
comply with the complex and evolving federal regulations and guidance for calculating
pandemic related revenue loss and complying with federal uniform guidance on eligible uses of
ARPA funds. Treasury responded to this demand by revising its initial requirements in their
PAGE 2 OF 3
SIBJECT: Receive Update on American Rescue Plan Act (ARPA) Administration
DATE: June 8, 2022
BACKGROUND (continued):
Final Interim Rule to allow certain non-entitlement units (NEUs) like the Town of Los Gatos a
simplified procedure for claiming and reporting revenue loss. To be eligible for the simplified
claiming procedures, the NEU must receive a total ARPA award of less than $10 million.
DISCUSSION:
Upon Treasury’s release of the simplified reporting process for entities awarded less than $10
million in ARPA funding and additional guidance received through staff review of federal
compliance issues, staff recommends that the Town recognize the $3.4 M of FY 2021/22 and
the anticipated $3.6M FY 2022/23 cash collections of ARPA revenues as qualified revenue loss
under the Treasury provisions for use in providing government services. To further aid in
compliance with federal uniform guidance and Single Audit requirements, staff is intending to
claim the lost revenue for use in providing essential government services and intends to
account for the use of ARPA revenue loss revenues for eligible public safety payroll costs for
both FY 2021/22 and FY 2022/23.
The recommended action as illustrated in the below worksheet will allocate all ARPA
“replacement” revenues to the General Fund which in turn will unencumber other General
Fund operating revenues which were previously dedicated for public safety costs. The newly
unencumbered General Fund revenues can then be allocated to the ARPA pandemic responses
as identified, approved and allocated by Town Council since receipt of the $7.2 million ARPA
award.
PAGE 3 OF 3
SIBJECT: Receive Update on American Rescue Plan Act (ARPA) Administration
DATE: June 8, 2022
CONCLUSION:
The worksheet illustrates budget adjustments related to the necessary ARPA and General Fund
revenue and expense adjustments and recaps the total ARPA grant award of $7,229,744 and
the Council directed uses approved or proposed through June 7, 2022. In addition, the
worksheet provides the detail staff will use to adjust the ARPA and General Fund budgets to
recognize the ARPA grant award for revenue loss to be used to reimburse public safety
response. It will also be used to recognize and budget FY 2021/22 matching General Fund ARPA
replacement revenues and expenditure budgets for use in supporting the ARPA objectives as
approved/proposed and directed by Town Council since original receipt of the ARPA grant
award.