Staff Report.CaOES Grant Budget Adjustments
PREPARED BY: Stephen Conway
Finance Director
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 6/21/2022 ITEM NO: 13
DATE: June 8, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Following Actions Related to the Cal OES Pass Through Grant
Subaward:
a. Accept a California Governor’s Office of Emergency Services (Cal OES)
Pass Through Grant Subaward in the Amount of $7,000,000 for Public
Safety and Emergency Resiliency;
b. Authorize a Revenue and Expenditure Budget Adjustment in the Amount
of $7,000,000 to Receive and Disburse the Subaward; and
c. Authorize the Town Manager to Execute Subrecipient Agreements with
the Implementing Agencies to Disburse the Cal OES Pass Through Grant
Subaward Based on the Original Grant Request
RECOMMENDATION:
Staff recommends that the Town Council authorize the following actions related to the Cal OES
Pass Through Grant Subaward:
a. Accept a California Governor’s Office of Emergency Services (Cal OES) Pass Through Grant
Subaward in the amount of $7,000,000 for Public Safety and Emergency Resiliency;
b. Authorize a revenue and expenditure budget adjustment in the amount of $7,000,000 to
receive and disburse the subaward; and
c. Authorize the Town Manager to execute subrecipient agreements with the implementing
agencies to disburse the Cal OES Pass Through Grant Subaward based on the original grant
request
BACKGROUND:
On May 7, 2021, the West Valley cities (Town of Los Gatos, City of Monte Sereno, City of
Saratoga, City of Cupertino, and City of Campbell) together with Santa Clara County Fire
Department (SCCFD) submitted a State Assembly budget request for public funds to enhance
the public safety and emergency resiliency of the West Valley cities in the event of wildfire,
earthquake, and other humanmade and natural disasters.
PAGE 2 OF 3 SUBJECT: Cal OES Pass Through Grant Subaward for Public Safety and Emergency Resiliency DATE: June 13, 2022
BACKGROUND (continued):
The request, in collaboration with Assemblymember Evan Low, was presented to the Assembly
Budget Committee and was ultimately approved. Town of Los Gatos has been appointed by the
California Governor’s Office of Emergency Services (Cal OES) to be the subrecipient of the funds
totaling $7,000,000 and is responsible for distributing the funds to the subrecipient West Valley
cities listed in Attachment 1
DISCUSSION:
The full funding of $7.0 million was received this fiscal year. Below is a summary of the
requested amounts and the associated programming:
The Defensible Space Wildland Fire Specialist Program will help the Town of Los Gatos along
with the Cities of Monte Sereno, Saratoga, and Cupertino implement a pilot defensible space
Wildland Fire Specialist Program for our communities to be implemented and overseen by
Santa Clara County Fire Department (SCCFD). The amount requested for this program is $2.0
million.
The City of Campbell requested funding for a Resilient Emergency and Police Department
Operations Center (EOC/DOC) project. The total amount requested for this is $3.9 million and
would help them fund for the design and construction of the new Emergency and Police
Department Operations Center. The initial plan for this project was to be funded through an
approved Measure O obligation fund in 2018. Due to significant revenue declines caused by
the COVID-19 pandemic, the projected Measure O bond proceeds were not met. With the help
of this funding, the City can provide long-lasting and resilient benefit to the Campbell
community and West Valley region.
Along with the projects previously mentioned, $1.0 million will be allocated to City of
Cupertino. With this money, $500,000 will be appropriated towards a one-time Business
Continuity and Resilience program and the other $500,000 will be appropriated for emergency
coordination and communication enhancement in the Emergency Operations Center.
The remaining $100,000 will be allocated to City of Saratoga. With this allocation, the City will
organize an incentive program that will encourage property owners to harden structures
against fire in the Wildland Urban Interface (WUI). This program will prioritize older adults,
people with disabilities, and individuals with economic hardships.
PAGE 3 OF 3 SUBJECT: Cal OES Pass Through Grant Subaward for Public Safety and Emergency Resiliency DATE: June 13, 2022
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute agreements
with the implementing cities and authorize the revenue and expenditure budget adjustments.
COORDINATION:
This report and the agreements were coordinated with the Town Attorney’s and the Town
Manager’s Offices.
FISCAL IMPACT:
If Council approves this item, the Town will receive the subgrant and distribute the entire
proceeds to the implementing cities based on their original requests.
ENVIRONMENTAL ASSESSMENT:
The requested actions are not considered a project defined under CEQA, and no further action
is required.
Attachments:
1. Cal EOS Pass Through Grant Subaward for Public Safety and Emergency Resiliency
2. Agreement with City of Campbell
3. Agreement with Santa Clara County Fire Department
4. Agreement with City of Cupertino
5. Agreement with City of Saratoga