Staff Report.Approve an Amendement to the Police Records Classification Plan
PREPARED BY: Salina Flores
Human Resources Director
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 06/21/2022 ITEM NO: 12
DATE: June 9, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Approve an Amendment to the Classification Plan to Create a Flexibly Staffed
Police Records Specialist Job Series
RECOMMENDATION:
Approve an amendment to the Classification Plan to create a flexibly staffed Police Records
Specialist job series.
BACKGROUND:
The Town of Los Gatos Personnel Rules and Regulations (Section 4.4) and the Municipal Code
(Section 2.30.925) require that amendments and revisions to the classification plan are
effective upon approval by Town Council. Changes must be presented to Council for approval
as part of the formal budget adoption, through the labor negotiations process, or as needed.
DISCUSSION:
The Town has an existing Police Records Specialist classification that was last revised in
September 2014. In the process of a recent review of the classification, it was determined that
a flexibly staffed classification series would better meet the needs of the Police Department to
provide a mechanism for succession planning and a career ladder for existing and future
employees.
In accordance with the Town’s existing Flexibly Staffed Classes procedure, flexible staffing is the
alternate use of two or more classes in a designated series. Flexibly staffed classes allow
Departments to hire at the entry-level and provide a career incentive as employees become
proficient and gain more experience which ultimately benefits the Town through retention and
reduced training time. Alternatively, Departments may hire new employees at the more
PAGE 2 OF 2 SUBJECT: Amendment to the Classification Plan to Create a Flexibly Staffed Police Records Specialist Job Series DATE: June 9, 2022
DISCUSSION (continued):
advanced levels within the series depending on the complexity of assignments and experience
needed when vacancies exist. The revised Police Records Specialist series would contain the
following classifications: Police Records Specialist, Senior Police Records Specialist, and Police
Records Specialist Lead. If approved, the Senior Police Records Specialist and Police Record
Specialist Lead would be added to the Salary Schedule for TEA Classifications (Attachment 1).
Appropriate advances in salary ranges have been calculated using external and internal
compensation data and to ensure equity organizationally. The new classifications, if adopted
by Council, would be effective July 10, 2022.
Since this is a Town Employees’ Association (TEA) represented classification, staff has met its
obligation to meet and confer regarding the proposed classification and salary range changes.
CONCLUSION:
Staff is requesting the approval of an amendment to the classification plan to create a flexibly
staffed series for the Police Records Specialist classification that would result in the addition of
Senior Police Records Specialist and Police Records Specialist Lead to the plan. The Town’s
Personnel Rules and Municipal Code require Council approval of classification plan
amendments. The California Public Employees’ Retirement System (CalPERS), that provides the
Town’s employee pension benefits, requires that any changes proposed to Town salary
schedules are formally approved by a municipal agency governing body (Town Council).
FISCAL IMPACT:
If a vacancy occurs or the Department chooses to promote an existing staff member, the cost
will be absorbed into the Department’s existing operating budget.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachment:
1. Salary schedule for TEA Classifications Effective July 10, 2022, and proposed changes