Staff Report with attachments
PREPARED BY: Jim Harbin
Superintendent
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Interim
Director of Parks and Public Works
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 06/21/2022 ITEM NO: 10
DATE: June 2, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a Five-Year Agreement for Services
with Brightview Landscape Services, Inc. for Landscape Maintenance Services
in an Amount of $167,402 Annually, Plus an Additional Five Percent ($8,370)
for Unforeseen Services for a Total Annual Amount Not to Exceed $175,772,
and a Total Agreement Base Amount Valued at $878,860 Prior to Any
Increase Adjustments Made for Consumer Price Index (CPI)
RECOMMENDATION:
Authorize the Town Manager to execute a five-year agreement for services (Attachment 1) with
Brightview Landscape Services, Inc. in an amount of $167,402 annually, plus an additional five
percent ($8,370) for unforeseen services for a total annual amount not to exceed $175,772, and
a total agreement base amount valued at $878,860 prior to any increase adjustments made for
Consumer Price Index (CPI).
BACKGROUND:
As part of the Operating Budget, landscape maintenance funds are provided for mowing,
edging, and landscape maintenance in Town parks, median islands, facilities, right of ways, and
special assessment districts.
The Town has utilized contractual landscape services for routine maintenance to supplement
Town staff, allowing the Parks and Public Works staff to focus on providing day to day
operational services within the parks system. Staff reviews such maintenance contracts
routinely to ensure the contract services align with the Town’s needs, the contracts are
competitively priced, and the service provider continues to meet the Town’s expectations and
contract terms. The maintenance agreement with the Town’s current service provider, Jensen
Landscape, has been in place for five years and expires on June 30, 2022.
PAGE 2 OF 3 SUBJECT: Authorize the Town Manager to Execute a Five-Year Agreement for Services with Brightview Landscape Services, Inc. DATE: June 10, 2022
DISCUSSION:
Staff prepared a Request for Proposals (RFP) for the following landscape maintenance service
categories:
• Median island and facilities maintenance
• Turf mowing
• Landscape and Lighting Assessment District (LLD) maintenance
• Additional as-needed services (e.g., irrigation repairs, turf aeration and fertilization)
As a result of the RFP process, two proposals were received on May 27, 2022. The results are
summarized in Attachment 2.
Staff determined that Brightview Landscape Services, Inc. was the most cost competitive firm to
provide the requested services. Brightview Landscape Services, Inc. provides landscape
maintenance services to multiple Bay Area cities including the City of San Jose, City of Fremont,
and the City of Milpitas and high-tech properties like Cisco, Apple, and Google. Brightview is the
largest full-service landscape company in the United States.
The RFP included line-item costs for miscellaneous services for irrigation repairs and turf
maintenance on an as-needed basis. Staff anticipates increased aeration and turf amenities as
water reduction continues due to drought conditions the Bay Area is experiencing.
The agreement term for five years allows for continuity of service and maximizes savings by
engaging the firm for multiple years. The contract language provides for cancellation should
the Town desire to do so during the contract term. To accommodate the potential impacts of
inflation on the service, the contract allows for annual increases based on the Consumer Price
Index beginning year two.
CONCLUSION:
Authorize the Town Manager to execute a five-year agreement for services (Attachment 1) with
Brightview Landscape Services, Inc. in an amount of $167,402 annually, plus an additional five
percent ($8,370) for unforeseen services for a total annual amount not to exceed $175,772, for
a total agreement base amount valued at $878,860 prior to any increase adjustments made for
Consumer Price Index (CPI).
FISCAL IMPACT:
Multiple programs are budgeted for landscape maintenance services. 5301-63363 is the main
operating budget program for the services and there are six Landscape and Lighting Assessment
District (LLD) programs (5501, 5502, 5503, 5504, 5505, and 5506) which pay for the services
PAGE 3 OF 3 SUBJECT: Authorize the Town Manager to Execute a Five-Year Agreement for Services with Brightview Landscape Services, Inc. DATE: June 10, 2022
FISCAL IMPACT (continued):
within each district. Program 5301-63363 is budgeted to pay for two separate service
agreements and during the preparation of the FY 2022/23 budget, staff programmed a 10%
Consumer Price Index increase to $119,936. Of the $119,936, $104,686 is for the landscape
maintenance services related to this service agreement; however, it does not include the
amount for services within the LLDs.
The result of the proposals demonstrates cost increases for landscaping services above staff’s
estimated costs in the FY 2022/23 budget. The lowest submitted bid of $133,550 for non-LLD
services (5301-63363) results in approximately $37,000 of additional costs above the amounts
in the FY 2022/23 budget.
The bid amount of $33,852 for LLD services (5501, 5502, 5503, 5504, 5505, and 5506) results in
approximately $9,600 of additional costs above the amounts in the FY 2022/23 budget, which is
expected to be absorbed in the Kennedy Meadows, Santa Rosa, and Vasona Heights
Assessment Districts.
There is no budget adjustment recommended at this time as staff anticipates asking Council to
consider these increased costs during the FY 2022/23 Mid-Year budget review with
recommendations on potential funding sources. Staff also anticipates recommending future
adjustments to the local improvement districts annual assessments to prevent deficits from
accumulating in these funds due to the increased costs.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Agreement for Services including Exhibit A – Brightview Landscape Services, Inc.
2. Bid Summary Sheet
This Page Intentionally Left Blank
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Agreement for Services
Brightview Landscape Services ATTACHMENT 1
AGREEMENT FOR SERVICES
THIS AGREEMENT is dated for identification this 21st of June 2022, and is made by and between
TOWN OF LOS GATOS, a California municipal corporation, (“Town”) and Brightview Landscape
Services, Inc. (“Service Provider”), whose address is 450 Phelan Ave, San Jose, CA 95112. This
Agreement is made with reference to the following facts.
I. RECITALS
1.1 Town sought quotations for the services described in this Agreement, and Service Provider
was found to be the lowest responsible supplier for this purchase.
1.2 Service Provider represents and affirms that it is willing to perform the desired work
pursuant to this Agreement.
1.3 Town desires to engage Service Provider to provide Landscaping Services.
1.4 Service Provider warrants it possesses the distinct professional skills, qualifications,
experience, and resources necessary to timely perform the services described in this
Agreement. Service Provider acknowledges Town has relied upon these warranties to retain
Service Provider.
II. AGREEMENT
2.1 Scope of Services. Service Provider shall provide services as described in that certain
Proposal sent to the Town on May 27, 2022, which is hereby incorporated by reference and
attached as Exhibit A.
2.2 Term and Time of Performance. The effective date of this Agreement shall begin July 1,
2022, and will continue through June 30, 2027, subject to appropriation of funds,
notwithstanding any other provision in this agreement.
2.3 Compliance with Laws. The Service Provider shall comply with all applicable laws, codes,
ordinances, and regulations of governing federal, state and local laws. Service Provider
represents and warrants to Town that it has all licenses, permits, qualifications and
approvals of whatsoever nature which are legally required for Service Provider to practice
its profession. Service Provider shall maintain a Town of Los Gatos business license pursuant
to Chapter 14 of the Code of the Town of Los Gatos.
2.4 Sole Responsibility. Service Provider shall be responsible for employing or engaging all
persons necessary to perform the services under this Agreement.
2.5 Information/Report Handling. All documents furnished to Service Provider by the Town and
all reports and supportive data prepared by the Service Provider under this Agreement are
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Agreement for Services
Brightview Landscape Services ATTACHMENT 1
the Town’s property and shall be delivered to the Town upon the completion of services or
at the Town's written request. All reports, information, data, and exhibits prepared or
assembled by Service Provider in connection with the performance of its services pursuant
to this Agreement are confidential until released by the Town to the public, and the Service
Provider shall not make any of these documents or information available to any individual
or organization not employed by the Service Provider or the Town without the written
consent of the Town before such release. The Town acknowledges that the reports to be
prepared by the Service Provider pursuant to this Agreement are for the purpose of
evaluating a defined project, and Town's use of the information contained in the reports
prepared by the Service Provider in connection with other projects shall be solely at Town's
risk, unless Service Provider expressly consents to such use in writing. Town further agrees
that it will not appropriate any methodology or technique of Service Provider which is and
has been confirmed in writing by Service Provider to be a trade secret of Service Provider.
2.6 Compensation: shall be as follows, per the bid pricing sheet as described in Exhibit A.
Total Bid Pricing
Medians & Facilities $61,770
Add/Alt Locations $4,724
Mowing $67,056
Landscape & Lighting $33,852
Total $167,402
Preventative maintenance – shall not exceed $167,402 annually.
Unanticipated maintenance – shall not exceed $8,370 annually.
For a total amount not to exceed $175,772 annually, and a total agreement base amount
valued at $878,860, prior to any increase adjustments for CPI.
Compensation for year one shall not exceed $175,772. Compensation for future years shall
be adjusted upward annually for the remaining term of this agreement by the change, if any,
in the San Francisco-Oakland-San Jose Metropolitan Area Consumer Price Index for All
Urban Consumers, all items (CPI). The adjustment shall be based upon the CPI published on
December 31 of the preceding year. If the CPI indicates a downward adjustment,
compensation will remain at the base amount. Payment shall be based upon Town
approval of each task.
2.7 Failure to Perform:
It is mutually agreed by SERVICE PROVIDER and TOWN that in the event that performance
of the work by SERVICE PROVIDER under this Agreement is not completed as scheduled,
TOWN will suffer damages and will incur other costs and expenses of a nature and amount
which is difficult or impractical to determine. The Parties agree that by way of ascertaining
and fixing the amount of damages, costs and expenses, and not by way of penalty, SERVICE
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PROVIDER shall pay to TOWN the sum of one hundred dollars ($100.00) per location per
scheduled service in liquidated damages for every missed service in addition to reducing the
monthly payment by the cost of that service. In the event that the liquidated damages are
not paid, SERVICE PROVIDER agrees that TOWN may deduct the amount of unpaid damages
from any money due or that may become due to SERVICE PROVIDER under this Agreement.
2.8 Billing. Billing shall be monthly by invoice within thirty (30) days of the rendering of the
service and shall be accompanied by a detailed explanation of the work performed by whom
at what rate and on what date. Also, plans, specifications, documents or other pertinent
materials shall be submitted for Town review, even if only in partial or draft form.
Payment shall be net thirty (30) days. All invoices and statements to the Town shall be
addressed as follows:
Invoices:
Town of Los Gatos
Attn: Accounts Payable
P.O. Box 655
Los Gatos, CA 95031-0655
2.9 Availability of Records. Service Provider shall maintain the records supporting this billing for
not less than three years following completion of the work under this Agreement. Service
Provider shall make these records available to authorized personnel of the Town at the
Service Provider offices during business hours upon written request of the Town.
2.10 Assignability and Subcontracting. The services to be performed under this Agreement are
unique and personal to the Service Provider. No portion of these services shall be assigned
or subcontracted without the written consent of the Town.
2.11 Independent Contractor. It is understood that the Service Provider, in the performance of
the work and services agreed to be performed, shall act as and be an independent
contractor and not an agent or employee of the Town. As an independent contractor he/she
shall not obtain any rights to retirement benefits or other benefits which accrue to Town
employee(s). With prior written consent, the Service Provider may perform some
obligations under this Agreement by subcontracting, but may not delegate ultimate
responsibility for performance or assign or transfer interests under this Agreement. Service
Provider agrees to testify in any litigation brought regarding the subject of the work to be
performed under this Agreement. Service Provider shall be compensated for its costs and
expenses in preparing for, traveling to, and testifying in such matters at its then current
hourly rates of compensation, unless such litigation is brought by Service Provider or is
based on allegations of Service Provider's negligent performance or wrongdoing.
2.12 Conflict of Interest. Service Provider understands that its professional responsibilities are
solely to the Town. The Service Provider has and shall not obtain any holding or interest
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within the Town of Los Gatos. Service Provider has no business holdings or agreements with
any individual member of the Staff or management of the Town or its representatives nor
shall it enter into any such holdings or agreements. In addition, Service Provider warrants
that it does not presently and shall not acquire any direct or indirect interest adverse to
those of the Town in the subject of this Agreement, and it shall immediately disassociate
itself from such an interest, should it discover it has done so and shall, at the Town's sole
discretion, divest itself of such interest. Service Provider shall not knowingly and shall take
reasonable steps to ensure that it does not employ a person having such an interest in this
performance of this Agreement. If after employment of a person Service Provider discovers
it has employed a person with a direct or indirect interest that would conflict with its
performance of this Agreement Service Provider shall promptly notify Town of this
employment relationship, and shall, at the Town's sole discretion, sever any such
employment relationship.
2.13 Equal Employment Opportunity. Service Provider warrants that it is an equal opportunity
employer and shall comply with applicable regulations governing equal employment
opportunity. Neither Service Provider nor its subcontractors do and neither shall
discriminate against persons employed or seeking employment with them on the basis of
age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental
disability, national origin, religion, or medical condition, unless based upon a bona fide
occupational qualification pursuant to the California Fair Employment & Housing Act.
III. INSURANCE AND INDEMNIFICATION
3.1 Minimum Scope of Insurance:
i. Service Provider agrees to have and maintain, for the duration of the
contract, General Liability insurance policies insuring him/her and his/her
firm to an amount not less than: one million dollars ($1,000,000) combined
single limit per occurrence for bodily injury, personal injury and property
damage.
ii. Service Provider agrees to have and maintain for the duration of the contract,
an Automobile Liability insurance policy ensuring him/her and his/her staff
to an amount not less than one million dollars ($1,000,000) combined single
limit per accident for bodily injury and property damage.
iii. Service Provider shall provide to the Town all certificates of insurance, with
original endorsements effecting coverage. Service Provider agrees that all
certificates and endorsements are to be received and approved by the Town
before work commences.
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General Liability:
i. The Town, its officers, officials, employees and volunteers are to be covered
as insured as respects: liability arising out of activities performed by or on
behalf of the Service Provider; products and completed operations of Service
Provider, premises owned or used by the Service Provider.
ii. The Service Provider's insurance coverage shall be primary insurance as
respects the Town, its officers, officials, employees and volunteers. Any
insurance or self-insurances maintained by the Town, its officers, officials,
employees or volunteers shall be excess of the Service Provider's insurance
and shall not contribute with it.
iii. Any failure to comply with reporting provisions of the policies shall not affect
coverage provided to the Town, its officers, officials, employees or
volunteers.
iv. The Service Provider's insurance shall apply separately to each insured
against whom a claim is made or suit is brought, except with respect to the
limits of the insurer's liability.
3.2 All Coverages. Each insurance policy required in this item shall be endorsed to state that
coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except
after thirty (30) days' prior written notice by certified mail, return receipt requested, has
been given to the Town. Current certification of such insurance shall be kept on file at all
times during the term of this agreement with the Town Clerk.
3.3 Workers’ Compensation. In addition to these policies, Service Provider shall have and
maintain Workers' Compensation insurance as required by California law and shall provide
evidence of such policy to the Town before beginning services under this Agreement.
Further, Service Provider shall ensure that all subcontractors employed by Service Provider
provide the required Workers' Compensation insurance for their respective employees.
3.4 Indemnification. The Service Provider shall save, keep, hold harmless and indemnify and
defend the Town its officers, agent, employees and volunteers from all damages, liabilities,
penalties, costs, or expenses in law or equity that may at any time arise or be set up because
of damages to property or personal injury received by reason of, or in the course of
performing work which may be occasioned by a willful or negligent act or omissions of the
Service Provider, or any of the Service Provider's officers, employees, or agents or any
subcontractor.
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IV. GENERAL TERMS
4.1 Waiver. No failure on the part of either party to exercise any right or remedy hereunder
shall operate as a waiver of any other right or remedy that party may have hereunder, nor
does waiver of a breach or default under this Agreement constitute a continuing waiver of
a subsequent breach of the same or any other provision of this Agreement.
4.2 Governing Law. This Agreement, regardless of where executed, shall be governed by and
construed to the laws of the State of California. Venue for any action regarding this
Agreement shall be in the Superior Court of the County of Santa Clara.
4.3 Termination of Agreement. The Town and the Service Provider shall have the right to
terminate this agreement with or without cause by giving not less than fifteen days (15)
written notice of termination. In the event of termination, the Service Provider shall deliver
to the Town all plans, files, documents, reports, performed to date by the Service Provider.
In the event of such termination, Town shall pay Service Provider an amount that bears the
same ratio to the maximum contract price as the work delivered to the Town bears to
completed services contemplated under this Agreement, unless such termination is made
for cause, in which event, compensation, if any, shall be adjusted in light of the particular
facts and circumstances involved in such termination.
4.4 Prevailing Wages. This project is subject to the requirements of Section 1720 et seq.
of the California Labor Code requiring the payment of prevailing wages, the training of
apprentices and compliance with other applicable requirements. Contractors and all
subcontractors who perform work on the project are required to comply with these
requirements. Prevailing wages apply to all projects over $1,000 which are defined as
a “public work” by the State of California. This includes: construction, demolition,
repair, alteration, maintenance and the installation of photovoltaic systems under a
Power Purchase Agreement when certain conditions are met under Labor Code Section
1720.6. This include service and warranty work on public buildings and structures.
4.4.1 The applicable California prevailing wage rate can be found at www.dir.ca.gov
and are on file with the Town of Los Gatos Parks and Public Works Department,
which shall be available to any interested party upon request. The contractor
is also required to have a copy of the applicable wage determination posted
and/or available at each jobsite.
4.4.2 Specifically, contractors are reminded of the need for compliance with Labor
Code Section 1774-1775 (the payment of prevailing wages and documentation
of such), Section 1776 (the keeping and submission of accurate certified
payrolls) and 1777.5 in the employment of apprentices on public works
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projects. Further, overtime, weekend and holiday pay, and shift pay must be
paid pursuant to applicable Labor Code section.
4.4.3 The public entity for which work is being performed or the California
Department of Industrial Relations may impose penalties upon contractors and
subcontractors for failure to comply with prevailing wage requirements. These
penalties are up to $200 per day per worker for each wage violations identified;
$100 per day per worker for failure to provide the required paperwork and
documentation requested within a 10-day window; and $25 per day per worker
for any overtime violation.
4.4.4 As a condition to receiving progress payments, final payment and payment of
retention on any and all projects on which the payment of prevailing wages is
required, the contractor agrees to present to the TOWN, along with its request
for payment, all applicable and necessary certified payrolls (for itself and all
applicable subcontractors) for the time period covering such payment request.
The term “certified payroll” shall include all required documentation to comply
with the mandates set forth in Labor Code Section 1720 et seq, as well as any
additional documentation requested by the Agency or its designee including,
but not limited to: certified payroll, fringe benefit statements and backup
documentation such as monthly benefit statements, employee timecards,
copies of wage statements and cancelled checks, proof of training contributions
(CAC2 if applicable), and apprenticeship forms such as DAS-140 and DAS-142.
4.4.5 In addition to submitting the certified payrolls and related documentation to
the TOWN, the contractor and all subcontractors shall be required to submit
certified payroll and related documents electronically to the California
Department of Industrial Relations. Failure to submit payrolls to the DIR when
mandated by the project parameters shall also result in the withholding of
progress, retention and final payment.
4.4.6 No contractor or subcontractor may be listed on a bid proposal for a public
works project unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5 [with limited exceptions from this
requirement for bid purposes only under Labor Code section 1771.1(a)].
4.4.7 No contractor or subcontractor may be awarded a contract for public work on
a public works project, unless registered with the Department of Industrial
Relations pursuant to Labor Code section 1725.5. Contractors MUST be a
registered “public works contractor” with the DIR AT THE TIME OF BID. Where
the prime contract is less than $15,000 for maintenance work or less than
$25,000 for construction alternation, demolition or repair work, registration is
not required.
4.4.8 Should any contractor or subcontractors not be a registered public works
contractor and perform work on the project, Contractor agrees to fully
indemnify the TOWN for any fines assessed by the California Department of
Industrial Relations against the TOWN for such violation, including all staff costs
and attorney’s fee relating to such fine.
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4.4.9 The TOWN shall withhold any portion of a payment; including the entire
payment amount, until certified payroll forms and related documentation are
properly submitted, reviewed and found to be in full compliance. In the event
that certified payroll forms do not comply with the requirements of Labor Code
Section 1720 et seq., the TOWN may continue to hold sufficient funds to cover
estimated wages and penalties under the contract.
4.5 Amendment. No modification, waiver, mutual termination, or amendment of this
Agreement is effective unless made in writing and signed by the Town and the Service
Provider.
4.6 Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be
entitled to reasonable attorney's fees, including costs of appeal.
4.7 Notices. Any notice required to be given shall be deemed to be duly and properly given if
mailed postage prepaid, and addressed to:
Town of Los Gatos
Attn: Town Clerk
110 E. Main Street
Los Gatos, CA 95030
Brightview Landscape Service, Inc.
450 Phelan Ave.
San Jose, CA 95112
or personally delivered to Service Provider to such address or such other address as
Service Provider designates in writing to Town.
4.8 Order of Precedence. In the event of any conflict, contradiction, or ambiguity between the
terms and conditions of this Agreement in respect of the Products or Services and any
attachments to this Agreement, then the terms and conditions of this Agreement shall
prevail over attachments or other writings.
4.9 Entire Agreement. This Agreement, including all Exhibits, constitutes the complete and
exclusive statement of the Agreement between the Town and Service Provider. No terms,
conditions, understandings or agreements purporting to modify or vary this Agreement,
unless hereafter made in writing and signed by the party to be bound, shall be binding on
either party.
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IN WITNESS WHEREOF, the Town and Service Provider have executed this Agreement.
Town of Los Gatos by:
Laurel Prevetti, Town Manager
Recommended by:
Timm Borden, Interim Director of Parks and
Public Works
Brightview Landscape Service, Inc., by:
Title
Approved as to Form:
_____________________________________
Gabrielle Whelan, Town Attorney
Attest:
______________________________________
Shelley Neis, MMC, CPMC, Town Clerk
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Landscape Maintenance Services
BUSINESS PROPOSAL – May 27, 2022
BrightView Landscape Services, Inc.
450 Phelan Ave, San Jose CA 95112
T:(775) 303-6412 E: Travis.Wilson@brightview.com
EXHIBIT A
3
QUALIFICATIONS OF THE BIDDER
BrightView Landscape Services, Inc. Formerly ValleyCrest Companies and the Brickman Group
were formed in 1949 by Burt Sperber in North Hollywood, CA. Starting with one nursery business,
Burt expanded ValleyCrest into Landscape Nurseries, Development, Maintenance, Tree Care
Services and Golf Course Maintenance. Today, BrightView is the largest full‐service landscape
company in the United States. In our Landscape Maintenance division, we employ over 20,000+
employees and have 121 branches in 32 states and Puerto Rico. We specialize in a large array of
services.
BrightView’s Maintenance Services segment delivers a full suite of recurring commercial
landscaping services in both evergreen and seasonal markets, ranging from mowing, gardening,
mulching and snow removal, to more horticulturally advanced services, such as water management,
irrigation maintenance, tree care, golf course maintenance and specialty turf maintenance. Our
maintenance division services customers including Fortune 500 corporate campuses and
commercial properties, HOAs, public parks, leading international hotels and resorts, airport
authorities, municipalities, hospitals and other healthcare facilities, educational institutions,
restaurants and retail, and golf courses, among others.
We are the largest provider of commercial landscaping services in the United States, with revenues
more than 10 times those of our next largest commercial landscaping competitor. We operate
through a differentiated and integrated national service model which systematically delivers services
at the local level by combining our network of over 200 branches with a qualified service partner
network. Our branch delivery model underpins our position as a single-source end-to-end
landscaping solution provider to our diverse customer base at the national, regional, and local
levels, which we believe represents a significant competitive advantage.
BrightView has a highly trained staff that can develop a flexible and efficient plan to manage the
Town of Los Gatos to successfully serve the citizens who use it. The key personnel we have
assigned to this contract have over ten (10) years of training and experience. We will also place a
full-time employee to the job as a dedicated Account Manager for the duration of the contract, who
has over ten (20) years of experience in landscape maintenance supervision. In addition, our team
includes an Irrigation Manager with over twenty-five (25) years of experience in irrigation installation
and repairs and personnel with a California Qualified Applicator's License.
With over 75 years of landscape management, BrightView has experience with servicing high-end
landscapes in the Bay area. With our multiple locations, we provide service to several government
entities, including the City of San Jose, City of San Ramon, City of Hayward, City of Fremont, and
City of Milpitas. Additionally, we provide services to multiple high-end properties for clients like
Cisco, Apple, Google and Stanford Healthcare, which have locations in the Bay area. BrightView
performs general landscape maintenance services for these clients, including turf management,
water management, irrigation management, parkway maintenance sports field management, arbor
care, plant health care, seasonal flower changes, and landscape upgrades including mulch
applications.
Our management teams are the best in the industry and go through extensive training to ensure
all contract guidelines are met for each customer, always delivering on our commitments. Our Bay
area managers have all been with BrightView for over 15 years each, leading the maintenance
and tree departments.
Our experienced, local teams ensure that your assets are more than simply maintained - they are
enhanced to achieve maximum appeal and benefit. Whatever landscape challenges or
opportunities you might have, BrightView’s dedicated and friendly staff will partner with you to
accomplish your goals.
BrightView Landscape Services, Inc. is a corporation, which is publicly traded under BrightView
4
Holdings, Inc. In July 2018, we completed the initial public offering of our common stock.
Our common stock trades on the New York Stock Exchange under the symbol “BV”. Our principal
executive offices are located at 980 Jolly Road, Blue Bell, PA 19422, www.brightview.com.
BrightView Landscape Services, Inc. is registered with the California Secretary of State, entity no.
0597424, registration date: 4/30/1970.
Evidence of Insurance is provided in the supporting documents. Brightview will have no issue
procuring insurance required by the contract.
BrightView will not be using subcontractors for this work. All required services provided in the
Scope of Work will be completed in-house.
BrightView embraces environmental stewardship as a core component of our mission. This value
is reflected in our people, our work and how we operate our business each day. Our essential
purpose is to expand and enhance the presence of plants and trees in the world, and those
endeavors inextricably link BrightView to the ongoing process of creating a more sustainable
Planet. Environmentally responsible landscapes – ones that protect, support, and safeguard our
natural resources – are the intrinsic result of our efforts to continually innovate and educate
through the array of design, development, and maintenance services we offer.
SUSTAINABILITY
At BrightView, finding solutions for some of our pressing environmental issues is vital to the future
health of our company and our world. We view our role as one of support, rather than imposition
on the natural and built environment. As an established leader in the landscape industry, we
realize it is our duty and responsibility to apply unmatched expertise and resources to the process
of finding real-world solutions that encourage water conservation, minimize green waste, protect
natural habitats, and advocate other environmentally friendly horticultural best practices.
BrightView is holistically committed to making constant improvements in all areas of our
operations and to collaboratively support the communities in which we operate by offering real
contributions that improve the quality of life for all.
Oil and Green Waste Recycling
We recycle all of our large equipment oil (e.g. mowers, trucks). Our green waste recycling
Includes grass clippings, leaves, small branches, and other landscape generated debris is
transported to a green waste facility where it is broken down into compost rather than taking up
space at a conventional landfill.
Efficient Vehicles
We are currently transitioning over to more fuel-efficient vehicles for our staff, including Toyota
Prius, Chevy Bolts, Ford Fusion Hybrids, Ford Escape Hybrids and Ford Rangers
Stewardship
Bring ideas and innovations that will help Napa County meet their goals for environmental
stewardship. These may be related but not limited to water and energy conservation, improved
indoor environmental health, and healthy material use
Electric Equipment
On-site power equipment will be battery powered electric equipment.
Pioneers in Energy Efficient Equipment in Landscape
BrightView is one of the nation’s largest users of zero-emission landscaping equipment, including
electric line trimmers, electric blowers, and a fleet of electric mowers. Based on each mower
running an average of 300 hours per year, each team of BrightView’s electric mowers eliminates
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emissions equal to 1,500 cars averaging 12,000 miles per year. BrightView crews
maintain landscapes at some sites such as, the University of Pennsylvania, using 100 percent
electric mowers.
Bay Friendly Maintenance Practices
Bay-Friendly Landscape Maintenance practices shall be employed to minimize waste, protect air,
and water quality, conserve energy and water, and protect natural ecosystems. All work shall be
performed in a professional manner, using quality equipment, Bay-Friendly methods, and
materials. The Branch Manager, William Carey, is Bay Friendly Qualified, and will ensure all Bay
Friendly guidelines will be followed.
BrightView has been present in the Bay area for over 47 years. We are a respected full-service,
maintenance company, with an average 15-year employee tenure. BrightView has significant
operational capacity with in-house resources to include: Water Conservation experts, Irrigation
Technicians, Certified Bay-Friendly Landscape Professionals, Certified Arborist, Pest Control and
Safety Professional staff.
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Project Team
Mike Ney, Vice President General Manager
KEY ROLE: Responsible for the successful operation of the San Jose Market and to support and
develop Branch Managers. Ensures quality and efficient landscape management for clients.
Inspects client properties to monitor performance and overall job quality
Employed with BrightView Landscape Services since 1999
• Employed with BrightView for 19 years / 23 years in the industry
• Environmental Horticulture Science, Cal Poly San Luis Obispo, CA
• IA Certified Landscape Irrigation Water Auditor
• AWWA Cross Connection specialist
• QAL – California Department of Pesticide Regulation
• Licensing / Certification Program (Category B) 15 years
Eric Santos – Vice President Irrigation
Eric Santos oversees Irrigation and Water Management Services for BrightView and leads
BrightView Irrigation Advisory Network and BrightView Irrigation Training Program. Eric graduated
from Cal Poly, San Luis Obispo, with a Bachelor of Science degree in Agricultural Engineering
and has worked with BrightView Landscape Services (formerly ValleyCrest) since 1994.
• IA Certified Landscape Irrigation Auditor
• IA Certified Golf Irrigation Auditor
• IA Certified Irrigation Contractor
• IA Certified Irrigation Designer – Golf, Res, Comm. #002701
• IA Certified Landscape Water Manager
• IA Certified Irrigation Technician
• IA Certified Ag Irrigation Specialist
• US EPA WaterSense Partner
• AWWA - CA/NV Backflow Prevention Specialist #6881
• AWWA - CA/NV Cross Connection Specialist #903
Jay Jamison – Director of Operations
Constantly works to provide you with industry-leading value for the cost by improving BrightView’s
daily operations and value-added services, as well as creating innovative cost-reduction solutions.
recruits and develops managers and field personnel that have a proven track record of industry
success. Builds and maintains relationships with customers to ensure we are exceeding your
expectations.
• Jay has an AS degree in Agronomy/Pest Management.
• He has worked in the golf and landscape industry since 1988 in both maintenance and
construction.
• Been with BrightView since 2005 holding positions of Operations Manager, Account
Manager and Branch Manager and promoted to Director of Operations in 2017.
Ryan Bolich, Branch Manager
20 years in the industry including working at some of the most prestigious golf
facilities in the Bay Area including Stanford University and Los Altos Golf and
Country Club.
• BA University of California, Santa Cruz 2003
• MA University of California, Santa Cruz 2005
• MA University of Western Ontario, London, Ontario Canada 2006
• Joined BrightView 5 years ago
• PGA Class “A” golf professional
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Luis Valdovinos, Account Manager
Luis joined Brightview in 2020 as a Production manager after spending 15 years in the landscape
industry at various positions. He comes from a large landscaping family, as all his family
members are involved in the professional landscaping business. In early 2021 Luis was promoted
to Account Manager and has proven to be very successful in this role. Luis holds a bachelor’s
degree in Business Administration and Marketing from San Francisco State University.
Daniel Arroyo, Production Manager
Daniel has been in the landscaping business for 25+ years. He has been with Brightview for over
20 years. Daniel brings a wealth of experience in all aspects of landscaping. In his career he has
worked in maintenance running crews on site; worked as a Production Specialist, designing and
creating new landscapes; and as an Irrigation lead running a team of irrigation technicians. In his
current role Daniel is responsible for the quality of the landscaping on site as well as the training
of the crews. He is our management team’s eyes on the ground and will be inspecting the
landscaping sites several times a week.
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Transition
90 DAY START-UP
The landscape maintenance team at BrightView is prepared to make a positive impact on the
existing landscape of the Town of Los Gatos within the first ninety-days. Our start up program will
result in identifying those landscape elements that may not meet acceptable standards in plant
health, safety, and aesthetics, and outline a plan of landscape management.
90 Day Plan
BrightView is committed to improvement through a systematic development of priorities for safety,
bike path conditions, shrub care, tree care, water basin, medians and sidewalks planters and
aesthetics.
- Maintain and improve the appearance of the property in general
- Start-up and complete summer maintenance cycle and prepare for winter as sections are
turned over to the Town of Los Gatos.
- Work with you to further develop a horticultural sound long-term goal and assist with the
creation of budgets.
START UP PROCESS
BrightView will prepare a landscape needs assessment (horticultural analysis of the existing
landscape) using the objective of the landscape master plan. The first step includes photo
documentation to illustrate existing conditions and assist with the determination of benchmarks for
improvement. Improvement areas will be designated as those areas impacting site safety,
shrubs, hedges, groundcover, and necessary weed abatement. Also included will be a safety
inspection, a survey of the entire job site regarding possible hazards and safety concerns. A
report on these concerns and recommendations for mitigation will follow. All dead or dying plant
material will be removed following approval.
These initial efforts will result in a thorough knowledge and understanding of the sites’ conditions,
requirements, and needed areas of improvement. We feel an immediate, positive impact is
possible on existing fertility, tree detail and weed control.
WATER MANAGEMENT SERVICES AVAILABLE
Experienced team trained and certified in the operation of leading Central Irrigation Systems and
ET adjusting controllers.
- Application and administration of water rebate programs offered by local water agencies.
- Installation of water conservation devices such as pressure regulators, rain shut off
devices, ET adjusting controllers, and MPR sprinkler nozzles.
- Water Auditing and Budgeting.
- Irrigation Design and Installation
- Backflow and Cross Connection Testing.
- Reclaimed Water Installation, Retrofit and Management.
SEASONAL ACTIVITIES
At BrightView, we utilize seasonal activities when lawn and plants are dormant. Seasonal
Activities Include:
- Dead Heading Seed Head of Fescue and others
- Leaf Clean-Up
- Hard Pruning
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MAINTENANCE ROUTINE BY AREA
In our 90 day start-up we will submit a maintenance route for the locations that are serviced by
frequency. This will include a path of travel, pruning and mowing route. This is a helpful schedule
for all city managers to find us in any location during the workweek.
ROUTING OUR TEAMS
Proper routing: reduces wasted time, inefficient service, lower use of fuel per truck and decreases
accident rates.
The crew will be assigned a route that they will service per the requirements and agreed upon
service frequencies. We will utilize a custom map that plots all the jobs for the city and is coded for
frequency, included site notes, and can be used for scheduling.
PREVENTATIVE MAINTENANCE
▪ After hours shop services to minimize equipment downtime
▪ Scheduled oil and lube/grease changes based on equipment use and conditions
▪ Daily cleaning of equipment and checks for loose nuts and bolts
▪ Daily sharpening of mower blades to provide clean cuts
▪ Daily inspection of safety switches
▪ Monthly renovation of equipment by shop manager
▪ Extra equipment available for use when others are in the shop
▪ Mobile fleet mechanic
▪ Every property is different and thus has a unique set of maintenance needs. We will
evaluate the areas of work in detail to create a maintenance plan that will fit into our
new direction like the one below.
TASK SPECIFIC ITEMS
Pruning: Pruning will be performed at least three times per year at each site. Best horticultural
practices will be followed when pruning. The Town of Los Gatos will be consulted if there are any
questions on desired pruning in an area.
Chemical Applications: All field staff are trained annually on the safe and proper handling of
pesticides. Though not every person is expected to spray, we want to ensure that the staff knows
how to handle it in case of an emergency. The spray program will be overseen by a certified QAL
and Edwin Cortez, Production Manager, is readily available to assist in creating unique spray
programs, perform in-depth trainings or help diagnose plant health issues.
Fertilizer: Our team will be training with Edwin Cortez, Production Manager, to assist us in getting
even coverage and proper application of our fertilizer.
Leaves: When leaf season hits it is all hands-on deck. We know how challenging leaf season can
be and have the equipment and manpower to handle it in a timely manner. We have multiple leaf
vacuums and large dump trucks for quick and efficient loading of the leaves. We have crews come
ahead and prepare areas ahead of the leaf trucks so that we can fully use them when the leaf fall is
intense. We have an extra truck on hand to rotate in while the first is on its way to the dump. At
peak season we are taking multiple dumps per day to the green waste stations. We also have two
tow behind blowers, which we use to help get the leaves out of the street or sidewalks; they are
able to quickly move large amounts of leaves.
When possible, we mulch the leaves and return the clippings to bare planter beds to help build up
a healthy layer of topsoil in the planter beds. Leaves are removed from the turf when there is a lot
of buildup, when the leaf fall is not significant the mow crew mulches the leaves into the grass. This
enlarges our ability to handle more sites per day.
Weed, Disease and Pest Control Plan: We will provide on a monthly basis our material data
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safety sheets on all products used and provide a screen shot each month of our
Contractor's State Pesticide Report.
Integrated Pest Management (IPM) is an environmentally sensitive approach to pest management
that incorporates three phases of control: prevention, observation, and intervention. Through this
approach, BrightView significantly reduces or eliminates the use of pesticides. We can manage
pests below a tolerable population threshold without hindering the beneficial organisms that assist
in maintaining the environment. Products are initially selected for their effectiveness and the
Directors of Technical Services evaluate each product according to its performance (efficacy) and
the plant's tolerance to the product. Complete IPM program included in proposal.
Products are also screened for their possible effects on the health of employees, clients, and the
public. Healthy plants managed in the proper environment can tolerate more pests and disease.
Pest control relies on good cultural practices, trapping, predators, biological controls, least toxic
alternatives, as well as traditional pesticides when necessary. All these methods are used by
BrightView to incorporate IPM into our projects.
Irrigation System Maintenance and Repair Plan: Primary goal will include an initial inspection of
the irrigation system at all locations to identify any system failures and repair accordingly in
addition to providing a report for the Town of Los Gatos for review. Reporting will be completed as
outlined in the RFP scope of work.
A systematic approach will be utilized to maximize the use of controllers for seasonal irrigation
including the frequency and duration to meet the water requirements of the plan serviced by the
valve. Programming of the controllers will be done in accordance as directed by the City Account
Manager. System checks will be performed weekly to identify maintenance repairs as specified in
the RFP scope of work. Measures will be adhered to in the event drought conditions are
mandated
TREE CARE
• Tree Pruning:
• Maintain site lines and clearance
• Prune as necessary to maintain open walkways, intersections, security cameras and
stations, utility access etc.
• Trip and fall hazards
• Regularly remove dead, broken and hanging branches.
• Future tree structure
• Prune young trees for central leader and spaced branching
Disease Control:
• Reduce amount dead leaves and dieback on certain trees and shrubs
• Disease control program for sycamores, roses, oaks, and other woody plants
Insect Control:
• Reduce sticky honeydew and sooty mold
• Treat aphids and similar sucking insects that feed on sugary plant sap. Sometimes this
sticky sap drips onto walkways and patios. Dark mold often grows on the sap. Dirt sticks to
dripping sap blowing onto windows.
Staking and Guying Plan
• On a monthly basis, BrightView shall check and perform staking and guying of all trees if
required
• Trees that are injured by stakes and/or girdled by ties will be replaced by BrightView.
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STAFFING PLAN:
Quantity Position
1 Project/Account Manager
1 Production Managers
2 Full time crew members with truck and trailer
1 Irrigation tech
• Production Manager support the Project/Account Managers to coordinate the crews, create
quality control inspections (QI) and other field activities. Our Production Managers directly
supervise the crews and quality of our services. They conduct regular spot checks of each
crew and routine physical inspections of all job sites. They will also provide reports and
updates as needed to the Town of Los Gatos Maintenance Managers.
• Mowing: The mowing is scheduled and geographically routed. Crews will provide turf care
service by area, including mowing, leaf abatement, hazard checks, hardscape blowing, and
all detailing. Porters will be working in the same geographical regions as the mowers.
Crew sizes will be dictated by areas and efficiencies. The mow crews are to police areas where
they are pruning for trash and branches and are to communicate safety, irrigation or weed issues
to Account Managers.
In the winter months when mowing services are reduced, the Account Manager will be sending
written communication about any delays in mowing services due to rain, frost, or storms, as well as
a written plan to get back in schedule.
• Pruning: We will be providing crews to complete the pruning at least three times per year.
These crews will perform shrub pruning, ground cover edging, vine control where
applicable, supplemental weed control, debris removal and trash pick-up. Priority will be
given to safety clearance of corners, sidewalks, bike paths and other pedestrian or vehicle
access/visibility issues.
Time has been scheduled in the annual schedule for pruning crews to assist with leaf drop
in the winter and weeds in the spring as needed.
• Irrigation manger: We will have one irrigation manager who will work as the point of
contact for the Town of Los Gatos irrigation. He will be responsible to organize tasks for the
Irrigation Technicians; reporting and following up on work orders; updating Google Docs
and overseeing quality control. He will also oversee the monitoring and adjustment of the
stand-alone systems, as well as assist in performing repairs if needed.
• Irrigation technicians: Three irrigation technicians report to the irrigation manager. Our
irrigation technicians are familiar with the contract and know the irrigation systems
intimately. Their knowledge and work effort help set us apart from other contractors. One of
the technicians will be devoted to the checking and basic repairs of the Town of Los Gatos
controllers. He will conduct on-site irrigation system checks for maximum water efficiency
and propose programming changes to the Town of Los Gatos for the centralized system.
He will monitor and adjust stand-alone systems, as well as perform any repairs necessary.
The other two technicians will work with the irrigation manager to repair contractual issues
reported by the Town of Los Gatos. The irrigation technicians will also be point of contact
with the field for any repairs or issues the field staff see in their areas. Any issues found by
the technicians or field staff will be reported to the irrigation manger to be repaired or
discussed as needed with the Town of Los Gatos. They will also be assisting with the
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system checks on city controllers. Managers and field staff communicate with the
irrigation team through phone
• calls, site walks and texts. Texts include photos of the issues as well as site locations and
details of the issue.
• Irrigation Repair Technicians: Irrigation technician and crew focused on billable repairs
that consist of a separate team so that your landscape does not fall behind.
• Spray Technicians: We have 3 experienced spray technicians who work independently,
at the direction of the Production Manager, to perform chemical and non-chemical weed
control efforts, and general hazard checks. The technicians are trained and will be
supervised by a DPR Qualified Applicator. Prune crews, mow crews and porters will
supplement post-emergent spraying while on site. Spray technicians will also perform all
pre-emergents, turf post-emergents, and plant growth regulator applications. They can also
apply chemical for aphid prevention, fruit reduction and other pest control activities if
desired.
• Enhancements Crews: The Branch has an enhancement team for installation, and
renovation projects or any large projects like weed abatement or large pruning projects that
are outside of the scope of work. They are available as support to the Account Manager
and Customer for consultation and design of renovation or water conservation projects. In
addition, we have these enhancement crews separate from our maintenance crews to
perform any billable work.
• Staff: BrightView currently has the management and field staff ready to devote to the
contract, including experienced crew leaders, trained and efficient irrigation technicians and
multiple spray technicians, we will hire on field staff as needed between being awarded the
contract and the start of the contract so that we can be prepared to start the new contract
off strong.
o Each crew is supervised by an English-speaking Crew Leader and cross trained
with another Crew Leader to provide consistent, quality service in the event of
vacation or sick time. Generally, they will work in 2-man crews, but crews may work
in tandem. This will allow for several staff to be familiar with all areas.
• Our Crew Leaders and Technicians are included in the planning and scheduling of the
work, as well as given direct supervision and training from our Account Managers,
Production Managers, Branch Manager and Regional Manager.
• Meetings will be conducted weekly with Crews, Technicians and Manager to review
schedule and priorities. Adherence to the maintenance schedule will be strictly enforced
through on-site physical checks and regular communication via telephone.
• All crews, technicians and managers are equipped with phones with email, camera, and
text abilities to ensure timely and thorough communication from the field to both customer
and internal parties.
• All BrightView employees are required to wear their assigned uniforms during their shift and
maintain them in a clean, neat order. They vary by seasonal need, but will include long blue
work pants, logoed work shirt or jacket, OSHA approved safety vest, work boots and other
required safety equipment (PPE).
• Each vehicle is identified by fleet number. All drivers are screened and drivers that tow
trailers are DOT certified and must meet stringent driving record requirements prior to
employment.
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• All waste materials will be transported and disposed of at a proper disposal facility.
Chemicals and equipment will be applied or used in compliance with all local, state, and
federal authorities and common-sense safety practices.
We have in-house mechanics which allow us to have quick turnaround on repairs and equipment
set up so there is no down time in the field. The mechanics also assist the crews in preventative
maintenance on their equipment and vehicles.
HOURS OF OPERATION:
Branch hours of operation: 6:30 am to 4 pm
EMERGENCY AFTER HOURS CONTACT INFORMATION
Emergencies are best managed through by contacting our Emergency Call Line at (650) 289-
9324. A designated manager will be On-Call, ready to respond within 24 hours, 365 days a year,
as needed.
• You will have 24/7 access to your Account Manager, by telephone and email. Our
gardeners and irrigation specialists are also available around the clock.
• Emergencies that occur outside of regular business hours will be dealt with according to
the severity of the situation.
- For minor irrigation issues, we will do everything possible to turn off the water supply within two
hours or less of being notified and fix the problem the next business day.
- All safety hazards will be resolved at the time we are notified.
- You can expect a response and proposed solutions to after-hours emergencies within two hours
or less.
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Horticulture Calendar
TURF JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC OPTIONAL
Mow l l l l l l l l l l l l
Blowing l l l l l l l l l l l l
Edge l l l l l l l l l l l l
Aeration l
Fertilizer l l as needed
Pre-emergent Weed control l
Post-emergent Weed control l l l l l l l l l l l as needed
Disease Control l l l l l l l l l l l l as needed
Insect Control l l l l l l l l l l l l as needed
SHRUBS AND BEDS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC OPTIONAL
Weed control l l l l l l l l l l l l
Pre-emergent weed control l
Post-emergent Weed control l l l l l l l l l l l
Spot Treatments l l l l l l l l l l l l
Fertilization l l as needed
Disease Control l l l l l l l l l l l l as needed
Insect Control l l l l l l l l l l l l as needed
Trail Maintenace l l l l l l l l l l l l
TREES JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC OPTIONAL
Detail Tree Rings l l l l l l l l l l l l
Pruning up to 15' hgt.l l l l
Insect Control l l l l l l l l l l l l
MISCELLANEOUS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC OPTIONAL
Debris/ Litter Removal l l l l l l l l l l l l
Fall Clean-up l l l
Spring Clean-up l l l
Curb/Gutter Weed Control l l l l l l l l l l l l
IRRIGATION JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC OPTIONAL
Inspection l l l l l l l l l l l l
Controller Box Cleaning l l l l l l l l l l l l
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BrightView Landscape Maintenance IPM
Program
The BrightView fertilizer and pest control programs are IPM programs. Pests are identified and
monitored. Monitoring insects, mites and diseases means someone working in the landscape must
see damaged ornamental plants from the insects or disease, be familiar with that damage, and
observe the damage over time. Is it getting worse? Is it spreading? And, does it matter to the clients
and people who live, work or recreate in the landscape. Location is important as well. Shrubs
covered with sticky honeydew from sucking insects near a building entrance is a concern, shrubs
covered with sticky honey, but in a parking lot perimeter bed, may not be an issue. However, these
plants must be monitored to ensure the sucking insects are not causing the shrubs to decline.
The major landscape pest is weeds. Weeds are prevented by many management practices.
BrightView only uses pesticides such as herbicides, insecticides, miticides where pests are
degrading the landscape or causing unacceptable plant damage. This is often called an Action
Threshold, and will vary by type of property and standards set the property manager. There is also
business incentive minimize pesticide use. BrightView contracts include most pest control and
BrightView does not charge for most pesticide applications. Consequently, labor and materials cost
of pesticide applications are an expense - with no off-setting revenue.
Fertilizer products are chosen for both landscape plant needs and environmental goals of the client.
Most fertilizer use is for fine turf that is expected to have few weeds. Nitrogen fertilizer maintains
the turf density to keep weeds from establishing in soil exposed to sunlight. Turf that must tolerate
wear like event lawns and sports turf requires enough nitrogen fertilizer to maintain enough active
growth to replace plants damaged by objects placed on the turf, foot traffic and sports use. As with
pesticides, fertilizer is usually a labor and material cost with no off-setting revenue. Minimizing turf
fertilizer applications reduces mowing time, fuel use and equipment wear. These are all expenses
that are reduced – a benefit of reduced fertilizer. However, as discussed above if the turf grows too
slowly and becomes thin, weeds will invade much more easily. Weeds are the best adapted plants
on the landscape, and they will invade. Consequently, if we use too little fertilizer, we will incur an
increased expense for labor and herbicides to control the weeds – a cost of reduced fertilizer.
Fertilizer needs vary with types of plants. Many established woody plants need very little fertilizer.
Plants mulched with chipped branches or “Arbor mulch” often need little fertilizer. As much as
possible, branches from pruning and all woody plant material is chipped and spread on site. Besides
fertilizer value, the decaying mulch creates a spongy layer that holds water longer, and runoff is
reduced.
Nitrogen stimulates more growth and flowering. Roses and many flowering perennials will have
more visual impact when fertilized regularly through the year. Potassium fertilizer may be needed
to support the nitrogen stimulated growth. Certain soils supply very little phosphate, and this need
is indicated by regular soil testing.
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Weed Control
Avoid Soil Movement of Landscapes
Major pollutants in urban areas with up-to-date Agency regulations are air pollution, largely from
internal combustion engines and soil that is washed or blown off landscapes. Anytime soil is
disturbed it can then be moved by air or water. A key part of minimizing pollution from soil is
protecting unpaved soil surfaces with vegetation and mulch, and not disturbing the soil by digging.
A significant amount of soil disturbance can result from digging up weeds to keep them from re-
sprouting from roots and other underground parts.
Weeds are Adapted to Commercial Landscapes
Most Western landscape soil, even though compacted and root aeration-deficit prone, is quite fertile
and many landscapes receive some nitrogen fertility from air pollution and recycled water. Many
weeds are adapted to these “disturbed” and fertile conditions and are consequently well adapted to
the urban landscape. Short of extensive digging the only way to do this is with systemic herbicides.
All “alternative” herbicides are contact materials and consequently are usually ineffective. Many
hard to control weeds are:
• Adapted to fire - weeds are tolerant of losing their tops either by burning off using flaming or
herbicidal soaps, or mechanically with hoes.
• Adapted to drought - many weeds quickly grow a large root system which makes them
tolerant of losing their tops from flaming, hoeing or contact herbicides.
• Adapted to intense grazing by sheep and goats - which makes them tolerant of losing their
tops from flaming, contact herbicides, or hoeing.
• Weeds from Europe have gone through intense selection from the ice ages that squeezed
all life into small areas between the ice and the Mediterranean Sea.
Many weeds from continental four season climates do not have these adaptations
It is important to select competitive landscape plants that will shade the weeds. Shrubs are typically
best for this.
Herbicides required to control landscape adapted weeds
There are no organic/natural selective, systemic or preemergent herbicides. There are many claims
and anecdotal information but no scientific or evidence based information to back the claims. There
are many organic/natural non-selective contact herbicides.
None of the herbicides used by BrightView will leave the landscape when used properly and pose
negligible risk to trained workers. Exposure to the public is negligible because these herbicides do
not significantly volatilize and are very difficult to dislodge once the applied herbicide has dried.
Ornamental landscapes are largely composed shrubs, trees and grasses. These plants exude a
large amount of sugars and others organic compounds from their roots into the soil. This exudate
supports a high level of biological activity that is part of the soil-plant-food web and rhizosphere.
Herbicides and other chemicals are rapidly metabolized by the soil microbes. Glyphosate is the
herbicide used the most commonly, and it binds tightly to soil and will not move unless the soil
moves. The preemergent herbicides isoxaben, prodiamine, and dithiopyr, when needed, are used
in high enough quantity to create a continuous barrier to weed seed germination near the soil
surface. However, these herbicides are not very soluble and will not move, again, as long the soil
does not move.
The selective, systemic broadleaf herbicides triclopyr, 2,4-D, dicamba, and MCPP are soluble and
move into the soil where they are rapidly broken down by the very biologically active rhizosphere
around turfgrass roots.
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Safety
Driver safety is included in BrightPath Training and is a regular topic of safety tailgates.
BrightView trains drivers using the Smith System - 5 Rules of Safe Driving. We perform daily
inspections on all vehicles. BrightView utilizes an electronic Driver Vehicle Inspection Report tool
to ensure all vehicles are checked daily, Federal DOT requirements are met and to keep our
equipment properly maintained and operational.
Our crew vehicles are equipped with all the standard safety devices outlined above. Each
morning , prior to the workday, crew leaders inspect all trucks and trailers. BrightView also has
extensive driver safety certification program, mandatory weekly field crew safety meetings and
weekly management safety calls.
Our vehicles are equipped with the following:
• Fire Extinguisher (charged / mounted / inspected within last 12 months)
• OSHA 10-person first aid kit
• Safety triangle kit
• Spill kit
• 16 oz eye wash kit
• Cones (Pickup = 3, Truck & Trailer = 5, Dump Bed Truck = 5)
• Annual DOT or inspection sticker is current
• Driver and vehicle documents present
Prior to any work being performed our team members must perform the Take 2 Pre-Job Safety
Briefing to raise awareness around workplace hazards and reduce employee exposure to
hazardous conditions. This process has been implemented in an electronic version where team
members can complete the eTake 2 Pre-Job Safety Briefing through the WorkSpaces phone app.
Additional Information on Cones
All Maintenance Truck and Trailer combos shall be inspected during dispatch/gate checks to
ensure five (5) traffic cones are properly loaded and stored on the vehicles.
All Enhancement, Irrigation and Production Manager vehicles require three (3) traffic cones.
Required: 28” minimum height, orange cone with two reflective stripes and black base.
Positioning of Cones for Trucks and Towed Units:
• Position cones behind the towed unit, angles toward the curb or side of the road (D.O.T or
state guidelines may need to be used).
• One cone positioned in front of the vehicle.
• One cone positioned alongside between truck and towed unit. High visibility safety vests
are required for all workers near traffic.
Example:
Positioning of Cones for Vehicles without Towed Units:
• One cone positioned behind the vehicle
• One cone positioned in front of the vehicle
• One cone positioned alongside the vehicle
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Example:
Lastly, our team members have the right to stop work authority and that if any work cannot be
performed safely…STOP…and contact Branch Management or Branch Safety Leader. Please do
not hesitate to contact me with any questions.
Quality
The QSA System is BrightView’s nationwide program that helps standardize the quality audit
process. Implementing the QSA system will allow us to perform Landscape Quality Evaluations
with efficiency and integrity while providing our customers and management a tool to monitor our
performance. Our diversified training and communication methods allow us to manage client
expectations proactively. One of the successful ways BrightView ensures quality performance is
by utilizing a structured self-evaluation process. The QE system will set the standards for the
Landscaping Industry.
Technology allows us to dispatch immediately if there is an issue and provide confirmation of
completion through photos and prompt reporting. Photos, Quality Inspection Reports and Quality
Site Assessments are also used daily to help identify issues and work order locations, as training
tools using before and after shots, and to clarify expectations.
In addition to the QSA program, BrightView has an internal quality assurance program called QI.
This program is used to drive regular crew and team development conversations. The objective is
to increase site quality, enhance crew leader and crew development and standardize branch
operational practices. Your Account Manager and Branch Manager are responsible for
conducting QI’s and these are used as a tool to coach and develop the crews.
19
QI Example:
Training
Our employees are constantly trained in their individual areas and are fully capable of providing
the highest quality of services. Through our “BRIGHTPATH PROGRAM” we offer training for entry
level individuals and a career path for growth to all levels of employees. All Project Managers and
Supervisors are supported by a new BrightView App which provides them with the tools they will
need, such as a complete trainer guides and skills matrix.
This program not only Increases team member satisfaction and retention, it also ensures the
delivery of ready, trained, safe and enabled crews who provide consistent, quality service to our
customers. With ongoing training and coaching they will acquire new skills and develop
professionally and grow in their careers at BrightView.
20
As part of BrightView’s commitment to safeguard the health of its employees, it provides a safe
place to work and to supply its customers with the highest quality service, the company has a
clear policy on the use of alcohol, drugs and other controlled substances by its employees.
Because substance abuse, either while at work or away from work, can seriously endanger the
safety of employees, company property, and render it impossible to supply top-quality service, the
company has established its program to detect and remove users or abusers of alcohol, drugs,
and other controlled substances.
21
References
City of San Jose
Miguel Hernandez
404 Mabury Rd.
San Jose, CA 95133
(408) 590-0603
Miguel.hernandez@sanjoseca.gov
Annual Contract: $333,962
2/2019 to Present
Landscape services of city streets, medians, right of
ways and parks
City of Milpitas
Joseph Aguilera
1265 N. Milpitas Blvd.,
Milpitas CA 95035
(408) 586-2647
jaguilera@ci.milpitas.ca.gov
Annual Contract: $1,601,699
11/2017 to Present
Landscape services of citywide parks
City of San Ramon
Gary Savell
5000 Crow Canyon Road, Public Services Dept.
San Ramon, CA 94582
(925) 973-2802
gsavell@sanramon.ca.gov
Annul Contract: $753,948
7/2017 to Present
Landscape services of city streets, medians, right of ways
and parks
22
Certificate of Status
23
DIR Registration
24
Licenses
25
Proof of Insurance
26
ATTACHMENT D BID PRICE SHEET For all services described below, unless excluded by the Town in description of services below, the Town shall consider unit prices below to include all labor, equipment, fees of any kind,
overhead, insurance, fuel, materials, surcharges, disposal fees, and any other costs associated with and necessary for the Bidder to perform such service. No qualifications, exemptions, or alterations of services described below will be allowed. Failure to comply will result in disqualification of bid.
COST PROPOSAL
TABLE A - Base Bid Schedule Median and Facilities Maintenance
Bid Item Description Quantity Services per year Unit Price per service Total price Total Hours
01 September thru February (1 – 16)
2 services
per month
02 March thru August (1 – 16)
3 services per month 36
TABLE A Base bid total:
TABLE B - ADD-ALT Median and Facilities Maintenance
03 ADD/ALT (17 – 29) Quarterly 4
TABLE C - Base Bid Schedule Mowing
Bid Item Location # of services/year Unit Price Total Item Price Total Hours
04 Oak Meadow Park 44 05 Live Oak Manor 44 06 Bachman Park 44 07 Plaza Park 44 08 Blossom Hill Park 44 09 Belgatos Park 44 10 Howes Play Lot 44 11 Pageant Grounds 44 12 Civic Center 44 13 Los Gatos Youth Rec 44 14 Oak Hill play Lot 44 15 La Rinconada Park 44 Mowing Base Bid Total:
24
*Actual servicesper year=12
*Actual servicesper year=18
$2,059
$2,059
$24,708
$37,062
540
810
$61,770 1,350
$1,181 $4,724 104
$208 $9,152 202
$184 $8,096 177$173 $7,612 166$43 $1,892 42
$297 $13,068 286
$41 $1,804 40$139 $6,116 134$28 $1,232 26
$102 $4,488 98$26 $1,144 25$105 $4,620 102
$178 $7,832 171
$67,056 1,469
27
TABLE D - Base Bid Schedule Landscape and Lighting Districts
Bid Item Location # of services/year Unit Price Total Item Price Total Hours
16 Blackwell Dr. 26
17 Gemini Ct. 26
18 Kennedy Meadows 26
19 Santa Rosa Heights 26
20 Hillbrook 26
21 Vasona Heights 26
Landscape & Lighting District Base Bid Total:
Total Bid Pricing
Bid Item Description Total Price Total Hours
22 Table A - Medians & Facilities
23 Table B - ADD/ALT Locations
24 Table C - Mowing
25 Table D - Landscape & Lighting
Grand Total:
Miscellaneous Turf Services as needed: Unless otherwise noted, rates shall include labor, equipment, and disposal
Description Unit Unit Price Total Price
1. Turf aeration twice a year at all parks Lump Sum
2. Turf fertilization twice a year at all parks Lump Sum
3. Turf removal and replacement at Plaza Park Sq. Ft.
4. Repair ½” – 1” lateral PVC pipe Each
5. Replace 1¼” – 3” main line PVC pipe Each
6. Replace 1¼” – 2” inline valve Each
Labor Rates for Emergency and After Hours Work as Required:
Labor rates must reflect prevailing wages.
Labor Category Straight Time ($/hour) Overtime ($/hour) Foreman
Flagger
Laborer
Operator
$67 $1,742 39
$46 $1,196 26
$457 $11,882 260
$457 $11,882 260
$69 $1,794 39
$206 $5,356 117
$33,852 741
$61,770 1,350
$4,724 104
$67,056 1,469
$33,852 741
$167,402 3,664
$55 $82.50
$105 $157.50
$48.60 $73
$115 $175
$3.45 $51,750 based
on 15,000 SqFt
$300
$450
$550
$300 each
$450 each
$550 each
$5,650 $11,300
$4,486 $8,972
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ATTACHMENT 2
Landscape Maintenance RFP Bid Proposal Results 6/2/2022
Brightview Landscape Services Monarch Landscape Companies
Table A Base Bid Median & Facilities 61,770.00$ Table A Base Bid Median & Facilities 26,921.70$
Table B Add/Alt Median s 4,724.00$ Table B Add/Alt Medians 25,998.00$
Table C Base Bid Mowing 67,056.00$ Table C Base Bid Mowing 119,206.39$
Table D Base Bid LLDs 33,852.00$ Table D Base Bid LLDs 64,723.01$
Total 167,402.00$ 236,849.10$