Staff Report.Brightview Fourth Amendment
PREPARED BY: Jim Harbin
Superintendent
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Interim
Director of Parks and Public Works
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 06/07/2022 ITEM NO: 18
DATE: May 26, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a Fourth Amendment to the
Agreement for Services with Brightview Tree Care Services, Inc. to Increase
Compensation for Fiscal Year 2021/22 in an Amount of $30,000 for a Total
Annual Amount Not to Exceed $155,000, for a Total Agreement Amount Not
to Exceed $996,000
RECOMMENDATION:
Authorize the Town Manager to execute a fourth amendment (Attachment 1) to the Agreement
for Services with Brightview Tree Care Services, Inc. to increase compensation for Fiscal Year
(FY) 2021/22 in an amount of $30,000 for a total annual amount not to exceed $155,000, for a
total agreement amount not to exceed $996,000.
BACKGROUND:
The Town of Los Gatos utilizes contractual tree trimming and removal services to maintain the
Town’s urban forest. On June 5, 2018, the Town Council authorized the Town Manager to
execute a five-year Agreement for Services (Attachment 2) with Brightview Tree Care Services,
Inc. for tree trimming and maintenance services. The original agreement included $247,000 for
year one of the agreement and $100,000 plus annual consumer price index adjustments
annually thereafter.
On August 7, 2019, Council authorized the Town Manager to execute a first amendment to the
Agreement for Services to provide for an additional $100,000 for FY 2019/20.
On June 2, 2020, Council authorized the Town Manager to execute a second amendment
(Attachment 2) to the Agreement for Services to increase compensation for FY 2019/20 and FY
PAGE 2 OF 2 SUBJECT: Authorize the Town Manager to Execute a Fourth Amendment to the Agreement for Services with Brightview Tree Services, Inc. DATE: May 26, 2022
BACKGROUND (continued):
2020/21 in amounts of $47,000 and $147,000 respectively for total annual contract amounts
not to exceed $247,000.
On May 3, 2022, Council authorized the Town Manager to execute a third amendment
(Attachment 2) to the Agreement for Services to increase compensation for FY 2021/22 in an
amount of $25,000 for a total annual contract amount not to exceed $125,000. Compensation
for years four and five of the agreement were to remain at $100,000 annually.
DISCUSSION:
With the ongoing drought, high winds, and wildfire dangers continuing to affect the Town’s
urban forest, work requests for fallen branches, dead tree removals, and defensible space
needs continue to be high. These maintenance needs can at times occur simultaneously and
not seasonally as expected, as is the case this year. This amendment increases the Brightview
Tree Service contract by $30,000 to provide priority and emergency work to continue through
the remainder of the fiscal year.
CONCLUSION:
Authorize the Town Manager to execute a fourth amendment to the Agreement for Services
with Brightview Tree Care Services, Inc. to increase compensation for FY 2021/22 in an amount
of $30,000 for a total annual amount not to exceed $125,000, for a total agreement amount
not to exceed $966,000.
FISCAL IMPACT:
The Adopted FY 2021/22 Operating Budget has sufficient funds for tree maintenance. This
action will have no additional fiscal impact.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Fourth Amendment to the Agreement for Services
2. Original Agreement Including the First, Second, and Third Amendment to Agreement for
Services