Staff Report with attachments
PREPARED BY: WooJae Kim
Town Engineer
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Interim
Parks and Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 6/7/2022 ITEM NO: 16
DATE: June 2, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a Second Amendment to the
Consultant Services Agreement with Dixon Resources Unlimited for the
Comprehensive Downtown Parking Study to Extend the Contract Term
RECOMMENDATION:
Authorize the Town Manager to execute a second amendment to the consultant services
agreement with Dixon Resources Unlimited (Dixon) for the Comprehensive Downtown Parking
Study to extend the contract term.
BACKGROUND:
On March 19, 2019, the Town Council approved an agreement with Dixon for the
Comprehensive Downtown Parking Study. The study scope includes a full review of existing
conditions, past parking discussions and policies; outreach to stakeholders; data collection and
analysis; and suggested strategies for managing parking.
In December 2019, Dixon completed the parking study and provided a document titled “Parking
Roadmap” that provides a series of recommendations to guide the Town towards the effective
management of the Downtown parking supply. The Parking Roadmap highlights opportunities
to phase the implementation of improvements and adjustments over several years to allow for
demonstrated effectiveness prior to embarking on subsequent efforts.
In June 2020, the first amendment to the consultant services agreement with Dixon was
executed to extend the contract end date from June 30, 2020, to June 30, 2022.
PAGE 2 OF 2 SUBJECT: Authorize the Town Manager to Execute a Second Amendment to the Consultant Services Agreement with Dixon Resources Unlimited Resources for the Comprehensive Downtown Parking Study to Extend the Contract Term. DATE: June 2, 2022
DISCUSSION:
In April 2021, the Town Council approved the implementation of the pilot Employee Parking
Program as recommended in the Parking Roadmap. Staff is working with a striping and signage
contractor to implement the pilot program by the end of this summer for business owners and
employees who work in Downtown. Also, as presented to Council on March 15, 2022, staff is
finalizing the design for the Downtown Wayfinding Signage and evaluating parking pay stations
and mobile payment applications for the Downtown municipal parking lots.
A task remaining for Dixon as part of the Comprehensive Downtown Parking Study is the
“Implementation Support” to the Town to provide technical support, assist in managing
vendors, and support additional flexible solutions capable of growing and expanding with the
Town’s evolving needs. A second amendment (Attachment 1) to the consultant services
agreement with Dixon is required to extend the contract period to June 30, 2023.
CONCLUSION:
Authorize the Town Manager to execute a second amendment to the consultant services
agreement with Dixon Resources Unlimited to extend the contract term for the Comprehensive
Downtown Parking Study to June 30, 2023.
COORDINATION:
This project has been coordinated with the Town Attorney
FISCAL IMPACT:
There are sufficient funds remaining in the contract balance for the term extension. There is no
fiscal impact as a result of this report.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Second Amendment with Original Agreement
Second Amendment to Agreement for Consultant Services with Dixon Resources Unlimited
Comprehensive Downtown Parking Study
Page 1 of 2
SECOND AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES
This SECOND AMENDMENT is dated for identification this 7th day of June 2022 and amends that certain AGREEMENT FOR CONSULTANT SERVICES for a Comprehensive Study of Downtown Parking, dated March 20, 2019, made by and between the Town of Los Gatos, ("Town,") and the Dixon Resources Unlimited (“Consultant.”).
RECITALS
A.Town and Consultant entered into an Agreement for Consultant Services on April 25, 2019,
(“Agreement”), and the First Amendment to the Agreement dated June 22, 2020, was
executed to extend the agreement term to June 30, 2022, and a copy of the Agreement and
First Amendment is attached hereto and incorporated by reference as Attachment 1 to this
Amendment.
B.Town desires to further amend the Agreement to extend the agreement term to June 30,2023.
AMENDMENT
1. 2.2 Term and Time of Performance is amended to read as follows:
This contract will remain in effect until June 30, 2023.
2.All other terms and conditions of the Agreement remain in full force and effect.
Attachment 1
Second Amendment to Agreement for Consultant Services with Dixon Resources Unlimited
Comprehensive Downtown Parking Study
Page 2 of 2
IN WITNESS WHEREOF, the Town and Consultant have executed this Amendment.
Town of Los Gatos Approved as to Consent:
By: _______________________________ By: ______________________________
Laurel Prevetti, Town Manager Julie Dixon
President
Department Approval:
_______________________________________
Timm Borden
Interim Director of Parks and Public Works
Approved as to Form: Attest:
______________________________ ______________________________
Gabrielle Whelan, Town Attorney Shelley Neis, MMC, CPMC, Town Clerk
ATTACHMENT 1