Staff Report.Agreement for Services - Shaw Industries
PREPARED BY: Dan Keller
Facilities and Environmental Services Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Interim
Director of Parks and Public Works
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 06/07/2022 ITEM NO: 15
DATE: June 2, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute an Agreement for Services with
Shaw Industries Inc. for Flooring Replacement at the Adult Recreation Center
in an Amount of $133,920.59 Including a 5% for Unanticipated Services, for a
Total Agreement Amount Not to Exceed $140,616.61 RECOMMENDATION:
Authorize the Town Manager to execute an Agreement for Services with Shaw Industries Inc.
for flooring replacement at the Adult Recreation Center (Attachment 1) in an amount of
$133,920.59 including a 5% for unanticipated services, for a total agreement amount not to
exceed $140,616.61.
BACKGROUND:
This project will replace the flooring in the Adult Recreation Center to better provide
comfortable, attractive, safer, and easier to maintain floor coverings throughout the facility.
The new flooring products include vinyl plank for community rooms, lobby, and hallway, and
non-slip material for the stairs. Commercial grade carpet squares will be installed in the offices.
The existing floor coverings throughout the facility have exceeded their serviceable life.
On September 21, 2021, an Agreement for Services for this project was awarded by Town
Council with a vendor, Harry L. Murphy. The Agreement for Services with Harry L. Murphy was
not executed. During the process of completing the agreement, it was brought to staff’s
attention that the main contractor on this project would be Shaw Industries Inc., therefore,
staff is now requesting a contract with Shaw Industries Inc. to provide materials and
installation.
PAGE 2 OF 3 SUBJECT: Authorize the Town Manager to Execute an Agreement for Services with Shaw Industries Inc. for Flooring Replacement at the Adult Recreation Center in an Amount of $133,920.59 Including a 5% Contingency, for a Total Agreement Amount Not to Exceed $140,616.61 DATE: June 2, 2022
DISCUSSION:
Shaw Industries Inc. is a flooring contractor that is a member of Sourcewell, an organization
that establishes competitive labor and materials costs. Sourcewell contractors are held to
competitive industry labor and material costs. One quote was obtained based on this
information as the Town’s Purchasing Policy allows for the use of cooperative purchasing
agreements.
Sourcewell awards contracts through cooperative purchasing which is a procurement
conducted by one or more "Public Procurement Units" as defined by the American Bar
Association Model Procurement Code for State and Local Governments.
Sourcewell holds hundreds of competitively solicited cooperative contracts ready for use by
government, education, and nonprofit organizations. The contract between Sourcewell and
Shaw Industries Inc. is shown in Attachment 2.
CONCLUSION:
Authorize the Town Manager to execute an Agreement for Services with Shaw Industries Inc.
for flooring replacement at the Adult Recreation Center (Attachment 1) in an amount of
$133,920.59 including a 5% contingency, for a total agreement amount not to exceed
$140,616.61. Approval of the recommended action will allow this project to progress.
FISCAL IMPACT:
The Adopted FY 2021/22-2024/25 Capital Improvement Program has sufficient funding for the
Adult Recreation Center – Floor Repair project. In addition, through the County’s budgeting
process, the Town may receive grant funding for a portion of this project. The County will be
deciding its budget later in June. If the grant is approved, any unused Town funds would return
to the General Fund Appropriated Reserve (GFAR) for Council allocation to other capital needs.
PAGE 3 OF 3 SUBJECT: Authorize the Town Manager to Execute an Agreement for Services with Shaw Industries Inc. for Flooring Replacement at the Adult Recreation Center in an Amount of $133,920.59 Including a 5% Contingency, for a Total Agreement Amount Not to Exceed $140,616.61 DATE: June 2, 2022
FISCAL IMPACT (continued):
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Agreement for Services
2. Contract between Sourcewell and Shaw Industries Inc.
Budget Costs
GFAR 200,000$
Total Budget 200,000$
Shaw Industries Incorporated 140,616$
Total Expenditures 140,616$
Remaining Budget 59,384$
Adult Recreation Center Floor Repair
CIP No. 821-2206