Staff Report.Budget
PREPARED BY: Stephen Conway
Finance Director
Reviewed by: Town Manager, Assistant Town Manager, and Town Attorney,
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 06/07/2022
ITEM NO: 11
DATE: June 2, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Operating and Capital Budgets
a. Adopt a Resolution Approving the Town of Los Gatos Fiscal Year (FY)
2022/23 Operating Budget and FY 2022/23 – 2026/27 Capital
Improvement Program (CIP), New Appropriations, Additional Council
Actions on May 17, 2022 and Revisions Related to Salary and Benefit
Costs as Presented in the Labor Agreements Agenda Reports on June 7,
2022; American Rescue Plan Act Budget Adjustment, Minor Corrections,
and Carry-Forward Appropriations
b. Adopt a Resolution Approving Commitment of Fund Balances under
GASB 54.
c. Approve FY 2021/22 Budget Adjustments:
1) Major Revenue Adjustments to Match Year-End Estimated Revenues
as Directed by the Town Council on May 17, 2022; and as Determined
from Updated Information
i. Property Tax revenue Increase in the Amount of $582,609,
ii. Sales Tax Revenue Increase in the Amount of $428,828 ($361,806
in regular Sales Tax and $67,022 in Measure G Sales Tax)
iii. Business License Tax Revenue Increase in the Amount of
$175,000,
iv. Transient Occupancy Tax Increases in the Amount of $75,000, and
v. Recognize $36,308 General Fund Salary Reimbursement for
Capital Improvement Staff Work.
2) Expenditure Increases to Reflect Past Actions:
i. In the Amount of $300,000 to expense the $300,000 available
General Fund Pension/OPEB Reserve to the CEPPT Trust.
ii. In the Amount of $36,308 General Fund Salary Reimbursement
for Capital Improvement Staff Work.
3) Approve American Rescue Plan Act Budget Adjustments.
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SUBJECT: Operating and Capital Budgets
DATE: June 2, 2022
RECOMMENDATION:
Operating and Capital Budgets
a. Adopt a Resolution Approving the Town of Los Gatos Fiscal Year (FY) 2022/23 Operating
Budget and FY 2022/23 – 2026/27 Capital Improvement Program (CIP), New
Appropriations, additional Council Actions on May 17,2022 and Revisions Related to
Salary and Benefit Costs as Presented in the Labor Agreements Agenda Reports on June
7, 2022, American Rescue Plan Act (ARPA) Budget Adjustments, Minor Corrections, and
Carry-Forward Appropriations
b. Adopt a Resolution Approving Commitment of Fund Balances under GASB 54.
c. Approve FY 2021/22 Budget Adjustments:
1) Major Revenue Adjustments to Match Year-End Estimated Revenues as Directed by the
Town Council on May 17, 2022; and as Determined from Updated Information
i. Property Tax revenue Increase in the Amount of $582,609,
ii. Sales Tax Revenue Increase in the Amount of $428,828 ($361,806 in regular Sales
Tax and $67,022 in Measure G Sales Tax)
iii. Business License Tax Revenue Increase in the Amount of $175,000,
iv. Transient Occupancy Tax Increases in the Amount of 75,000, and
v. Recognize $36,308 General Fund Salary Reimbursement for Capital Improvement
Staff Work.
2) Expenditure Increases to Reflect Past Actions:
i. In the Amount of $300,000 to expense the $300,000 available General Fund
Pension/OPEB Reserve to the CEPPT Trust.
ii. In the Amount of $36,308 General Fund Salary Reimbursement for Capital
Improvement Staff Work.
3) Approve American Rescue Plan Act (ARPA) Budget Adjustments
BACKGROUND:
On April 18, 2022, the Proposed FY 2022/23 Operating and Capital Budgets were posted to the
Town’s website. Per Measure A, the Finance Commission received the Proposed Budgets 21
business days before May 17, 2022, which is the first meeting at which the Proposed Budgets
will be considered by the Town Council. The Finance Commission held three public meetings at
which Commissioners discussed the Proposed Budgets and provided recommendations to the
Town Council per Measures A and G. On May 17, 2022, the Town Council conducted public
hearings to discuss the proposed FY 2022/23 Operating and Capital Summary Budget and
Proposed FY 2022/23 – 2026/27 Capital Improvement Program. The Town Council considered
public testimony, discussed both documents, considered the Finance Commission
recommendations, and directed staff to bring back the documents for final approval
incorporating the Council recommendations.
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SUBJECT: Operating and Capital Budgets
DATE: June 2, 2022
DISCUSSION:
The draft resolution (Attachment 1) incorporates the budget direction provided by the Council
at the May 17, 2022 budget hearing and the expenditure adjustments associated with labor
agreements and corresponding revenue adjustments. Since the adoption of the Proposed
Operating Budget on May 17, 2022, the Town successfully completed negotiations with all
bargaining units. In order to facilitate the terms of those agreements the Resolution provides
additional funding in the amount of $902,579 from the OPEB 115 Trust to fund retiree pay go
medical payments directly and allocating the remaining residual Measure G balance of
$679,433 previously allocated to the General Fund.
In addition, Attachment 3 illustrates budget adjustments related to the necessary American
Rescue Plan Act (ARPA) and General Fund revenue and expense adjustments and recaps the
total ARPA grant award of $7,229,744 and the Council directed uses approved or proposed
through June 7, 2022. Upon Treasury’s release of the simplified reporting process for entities
awarded less than $10 million in ARPA funding and additional guidance received through staff
review of federal compliance issues, staff recommends that the Town recognize the $3.4M of
FY 2021/22 and the anticipated $3.6M FY 2022/23 cash collections of ARPA revenues as
qualified revenue loss under the Treasury provisions for use in providing essential government
services. To further aid in compliance with federal uniform guidance and Single Audit
requirements, staff is intending to claim the lost revenue for use in providing essential
government services and eligible public safety payroll costs for both FY 2021/22 and FY
2022/23.
This recommended action will allocate all ARPA “replacement” revenues to the General Fund
which in turn will unencumber other General Fund operating revenues which were previously
dedicated for public safety costs. The newly unencumbered General Fund revenues can then
be allocated to the ARPA pandemic responses as identified, approved and allocated by Town
Council in Attachment 3.
Attachment 2 contains the resolution to formally move General Fund balances based on the
Town Council General Fund Reserve Policy and additional Council direction consistent with
General Accounting Standards Board (GASB) 54.
CONCLUSION:
Staff recommends approval of FY 2021/22 budget adjustments, adoption of a Resolution
approving the Town of Los Gatos Fiscal Year (FY) 2022/23 Operating Budget and FY 2022/23 –
2026/27 Capital Improvement Program (CIP), approve American Rescue Plan Act Budget
Adjustments for FY 201/22 and 2022/23, and adoption of a Resolution approving commitment
of Fund Balances under GASB 54.
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SUBJECT: Operating and Capital Budgets
DATE: June 2, 2022
COORDINATION:
The preparation of the budget documents involved the participation of all Town Departments.
FISCAL IMPACT:
The fiscal impact is presented in summary form in the Financial Summaries chapter of the
Proposed Operating and Capital Budget for FY 2022/23.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Resolution of the Town Council Approving FY 2022/23 Operating Budget and FY 2022/23 –
2026/27 Capital Improvement Program (with Exhibit A)
2. Resolution of the Town Council of the Town of Los Gatos Approving Commitments of Fund
Balance under GASB 54
3. ARPA Worksheet