Staff Report. On-Call Traffic Agreements, Pass-Through
PREPARED BY: Mike Vroman
Traffic Engineer
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Parks and Interim Public
Works Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 5/3/2022 ITEM NO: 14
DATE: April 27, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute On-Call Traffic Engineering
Consultant Services Agreements for Pass-Through Accounts with Advanced
Mobility Group, Fehr and Peers, Hexagon Transportation Consultants, Inc.,
Kimley-Horn Associates, Inc., TJKM Transportation Consultants, and W-Trans
RECOMMENDATION:
Authorize the Town Manager to execute on-call Traffic Engineering consultant services
agreements for Pass-Through Accounts with Advanced Mobility Group (Attachment 1), Fehr
and Peers (Attachment 2), Hexagon Transportation Consultants, Inc. (Attachment 3), Kimley-
Horn Associates, Inc. (Attachment 4), TJKM Transportation Consultants (Attachment 5), and W-
Trans (Attachment 6).
BACKGROUND:
The Pass-Through Accounts Program provides an accounting structure to receive applicant fees
to pay for the required technical analysis (e.g., traffic study engineering and/or geotechnical
reviews) of an applicant’s private development proposal by the Town’s consultants. This
structure separates ongoing Parks and Public Works Department operations and activities from
development application reviews funded through applicants. Fees for these external
development services are paid for in advance by the development applicants.
DISCUSSION:
The Town’s on-call Traffic Engineering consultants provide services and expertise to support
staff in the review of development projects in a timely manner. These services include
transportation impact analysis and reports per the Town’s policies and guidelines that may
PAGE 2 OF 3 SUBJECT: Authorize the Town Manager to Execute On-call Traffic Engineering Consultant Services Agreements for Pass-Through Accounts DATE: April 27, 2022
DISCUSSION (continued):
include Vehicles Miles Traveled (VMT), trip generation studies, site circulation and access
review, intersection and roadway Level of Service (LOS) analysis, traffic safety analysis, parking
studies and analysis, as well as Transportation Demand Management analysis and
recommendations.
On May 5, 2021, the Town issued a Request for Qualifications (RFQ) for the On-Call Traffic
Engineering Consultant Services. Proposals were due May 26, 2021. Staff received proposals
from eight firms.
Upon review of qualifications and reference checks for each, six firms were selected for the On-
Call Traffic Engineering Consultant List for Pass-Through Accounts. Each of these six firms
and/or their team have been providing traffic engineering services in the Bay Area for many
years and most have served as a consultant to the Town for the past ten years. Staff selected
six firms to provide flexible and timely on-call traffic engineering services since these
consultants also provide services for private developments in the Town and may have limited
availability.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to enter into On-Call
Traffic Engineering consultant services agreements (Attachments 1, 2, 3, 4, 5, and 6) with
Advanced Mobility Group, Fehr and Peers, Hexagon Transportation Consultants, Inc., Kimley-
Horn Associates, Inc., TJKM Transportation Consultants, and W-Trans to continue the Pass-
Through Accounts Program for traffic reviews and analysis for private development projects.
COORDINATION:
This report has been coordinated with the Town Manager’s Office, Town Attorney’s Office, and
the Finance Department.
FISCAL IMPACT:
There is no fiscal impact as costs for the On-Call Traffic Engineering consulting services for Pass-
Through Accounts are paid by applicants of development proposals.
ENVIRONMENTAL ASSESSMENT:
Environmental Review is not required as this is not a project defined by the California
Environmental Quality Act.
PAGE 3 OF 3 SUBJECT: Authorize the Town Manager to Execute On-call Traffic Engineering Consultant Services Agreements for Pass-Through Accounts DATE: April 27, 2022
Attachments:
1. Draft Advanced Mobility Group Agreement
2. Draft Fehr and Peers Agreement
3. Draft Hexagon Transportation Consultants, Inc. Agreement
4. Draft Kimley-Horn Associates, Inc. Agreement
5. Draft TJKM Transportation Consultants Agreement
6. Draft W-Trans Agreement