Staff Report.Design Tech Certificate of Acceptancedocx
PREPARED BY: Dan Keller
Facilities & Environmental Services Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Director
of Parks and Public Works
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 2/15/2022
ITEM NO: 9
DATE: February 9, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a Certificate of Acceptance and
Notice of Completion for the Engineering Building Tenant Improvement
Project (20-821-2302), Completed by EMC Services Inc. DBA DesignTek
Consulting Group LLC, and Authorize the Town Clerk to File for Recordation
RECOMMENDATION:
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
for the engineering building tenant improvement project (20-821-2302), completed by EMC
Services Inc. DBA DesignTek Consulting Group LLC, and authorize the Town Clerk to file for
recordation (Attachment 1).
BACKGROUND:
The adopted Fiscal Year (FY) 2019/20-2023/24 Capital Improvement Program (CIP) Budget
designates funding for a tenant improvement project in the engineering building.
On August 15, 2020, the Town Council approved the tenant improvement project in the
engineering building and authorized the Town Manager to award a construction contract to
EMC Services Inc. DBA DesignTek Consulting Group LLC, the lowest responsible bidder in an
amount not to exceed $716,645.95 including construction contingencies.
DISCUSSION:
This project converted warehouse space to office space that is now occupied by both the
Engineering Group and Maintenance Leads within the Parks & Public Works Department.
PAGE 2 OF 3
SUBJECT: Authorize the Town Manager to Execute a Certificate of Acceptance and
Notice of Completion for the Engineering Building Tennant Improvement
Project (20-821-2302), Completed by EMC Services Inc. DBA DesignTek
Consulting Group LLC and Authorize the Town Clerk to File for Recordation
DATE: February 9, 2022
DISCUSSION (continued):
Five percent of the faithful performance bond will remain in effect for a period of two years as
a guarantee for any needed repair or replacement caused by defective materials and/or
workmanship for the project. The execution and recordation of the Certificate of Acceptance is
now required to finalize the Town’s acceptance of the project
CONCLUSION:
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
for the engineering building tenant improvement project (20-821-2302), completed by EMC
Services Inc. DBA DesignTek Consulting Group LLC for a tenant improvement project in the
engineering building and authorize the Town Clerk to file for recordation.
FISCAL IMPACT:
The fiscal table below reflects the updated project budget and the costs accrued to date for the
Building Replacement at Corporation Yard.
Budget Costs
GFAR $2,051,781
Total Budget $2,051,781
Phase 1
Phase 1 Construction $775,700
Includes EMC Services Inc. DBA DesignTek Consulting Group LLC
Phase 1 Non-Construction $398,955
Phase 2
Expenditures to Date $140,685
Total Expenditures $1,315,341
Remaining Budget $736,440
Building Replacement at Corporation Yard
Project 821-2302
PAGE 3 OF 3
SUBJECT: Authorize the Town Manager to Execute a Certificate of Acceptance and
Notice of Completion for the Engineering Building Tennant Improvement
Project (20-821-2302), Completed by EMC Services Inc. DBA DesignTek
Consulting Group LLC and Authorize the Town Clerk to File for Recordation
DATE: February 9, 2022
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and not further action was required.
Attachments:
1. Certificate of Acceptance and Notice of Completion