Staff Report. FY21-22 Curb Gutter and Sidewalk Maintenance
PREPARED BY: WooJae Kim
Town Engineer
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Parks and
Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 2/15/2022 ITEM NO: 8
DATE: February 4, 2022
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Annual Curb, Gutter, and Sidewalk Maintenance Project (CIP No. 813-9921):
a. Approve the Plans and Specifications;
b. Authorize Advertising the Project for Bid;
c. Authorize the Town Manager to Award and Execute a Construction
Agreement in an Amount Not to Exceed $588,500, Including
Contingencies; and
d. Authorize Staff to Execute Future Change Orders in an Amount Not to
Exceed Ten Percent of the Contract Award Amount
RECOMMENDATION:
Staff recommends that the Town Council authorize the following actions for the Annual Curb,
Gutter, and Sidewalk Maintenance Project (CIP No. 813-9921) for Fiscal Year (FY) 2021/22:
a. Approve the Plans and Specifications;
b. Authorize advertising the project for bid;
c. Authorize the Town Manager to award and execute a construction agreement in an amount
not to exceed $588,500, including contingencies; and
d. Authorize staff to execute future change orders in an amount not to exceed ten percent of
the contract award amount.
BACKGROUND:
The adopted Fiscal Year (FY) 2021/22-2025/26 Capital Improvement Program (CIP) Budget
designates funding for the Curb, Gutter, and Sidewalk Maintenance Project (CIP No. 813-9921).
The goal of this annually funded project is to replace and improve damaged or outdated curbs,
gutters, sidewalks, driveways, and curb ramps within the Town’s jurisdiction to address safety
and operational issues and to improve accessibility. Project locations are primarily based on
PAGE 2 OF 3 SUBJECT: Annual Curb, Gutter, and Sidewalk Maintenance Project (CIP No. 813-9921) DATE: February 4, 2022
BACKGROUND (continued):
where concrete infrastructure improvements are needed prior to the annual Street Repair and
Resurfacing (CIP No. 811-9901). The project is consistent with the Town’s goals to improve
public safety and the quality of the Town’s infrastructure.
DISCUSSION:
For the FY 2021/22 Curb, Gutter, and Sidewalk Maintenance (Concrete) Project, a large portion
of the work focuses on replacing or retrofitting curb ramps for compliance with the Americans
with Disabilities Act (ADA) and other accessibility requirements. Title II of the ADA obligates
jurisdictions to upgrade non-conforming curb ramps when streets are resurfaced from one
intersection to another. The United States Department of Justice has determined that surface
treatments such asphalt overlay and rubber cape seal trigger the requirement for ADA
compliant curb ramps on associated streets.
On December 21, 2021, the Town Council approved the street list for the Fiscal Year 2021/22
Street Repair and Resurfacing Project (CIP 811-9901). Based on this list, staff identified a total
of 57 curb ramps that are anticipated to be replaced or retrofitted with this year’s Concrete
Project. The Concrete Project also includes approximately 250 square feet of sidewalk and 75
linear feet of curb and gutter. The engineer’s estimate for this project is $588,500, which
includes a 10% contingency.
The Plans and Specifications for the FY 2021/22 Curb, Gutter, and Sidewalk Maintenance
Project can be viewed on the Town website at https://www.losgatosca.gov/108/Capital-
Improvement-Program.
Once authorized by the Town Council to advertise for bid, the following is the anticipated
schedule for the Concrete Project:
Milestones Anticipated Timeline
Advertise the Project for Bid February 18, 2022
Bids Due March 10, 2022
Award and Execute Agreement April 2022
Start Construction May 2022
Anticipated Completion August 2022
CONCLUSION:
Approval of the recommendations would allow staff to move forward with bidding and contract
award for the FY 2021/22 Curb, Gutter, and Sidewalk Maintenance Project. This project would
be constructed in advance of this year’s Street Repair and Resurfacing Project.
PAGE 3 OF 3 SUBJECT: Annual Curb, Gutter, and Sidewalk Maintenance Project (CIP No. 813-9921) DATE: February 4, 2022
COORDINATION:
This project has been coordinated with the Finance Department.
FISCAL IMPACT:
The FY 2021/22 – 2025/26 CIP Budget for the Curb, Gutter, and Sidewalk Maintenance Project
(CIP No. 813-9921), with the FY 2021/22 approved allocation of the Transportation
Development Act (TDA) funds from the Metropolitan Transportation Commission in an amount
of $62,884, would be sufficient for the construction contract, including contingency and project
delivery costs.
Curb, Gutter, and Sidewalk Maintenance Project
CIP No. 813-9921
Budget Costs
GFAR $ 581,550
TDA Fund Allocation $ 62,884
Total Budget $ 644,434
Construction $ 535,000
Construction Contingency (10%) $ 53,500
Temporary/Part-Time Staff $ 30,000
Material Testing $ 20,000
Other Project Delivery Costs $ 5,934
Total Expenditures $ 644,434
Available Balance $ 0
Staff costs are tracked for all projects. Tracking of staff costs allows for accountability in the
costs of projects, recovery of costs from grant funded projects, and identification of future
staffing needs. This project utilizes a combination of full-time budgeted staff and temporary
staff that support fluctuating workloads. The costs for temporary staff will be directly
associated with this project while full-time staff are accounted for in the department’s
operating budget.
ENVIRONMENTAL ASSESSMENT:
This is a project defined under CEQA as being Categorically Exempt [Section 15301(c) Existing
streets, sidewalks, trails, and similar facilities]. A Notice of Exemption will be filed with the
County.