Attachment 1 - SP Parklet Process MapSEMI-PERMANENT PARKLET PROCESS MAP:
Process Step & Description —> Number of corresponding applications
•Business submits completed parklet application by end of July 2021
TOWN
STAFF
REVIEW
APP
SUBMITTAL
•Staff reviews the application, requests additional information as required
•Staff reviews and confirms:
•Business license is up to date
•Conditions in existing CUP do not prohibit outdoor parklet service
•Proposed parklet scope and location are within the program guidelines
38 applications submitted +
5 existing parklets
APPLICATIONS IN
REVIEW: 10 working
on funding/other
logistics; 3 no longer
moving forward
DESIGN &
ENGINEER
•Town and architect firm (AP+I) hold pre-meeting to discuss proposed parklet
•Town connects applicant with AP+I
•AP+I and business hold meeting, AP+I extends a contract for services
•Business enters into contract with AP+I and pays vendor $3,900 directly, the
Town has subsidized the remaining design and engineer fees
•AP+I holds site visit and begins design and engineer phase, works directly with
business stakeholders throughout process to complete the plans
•AP+I completes parklet plans, submits to the Town for review
•Town staff reviews submittal and provides comments if necessary
•AP+I provides resubmittal for comments needing to be addressed
•Review is complete and building permit is ready to be issued following
the completion of the agreement process
•Staff prepares Operation and Grant Agreements
•Business secures a contractor, written estimate, and contractor
insurance
•Business provides liability insurance and contractor’s documents
•Once all documents have been received and processed by the Town,
the agreement packages are routed for signature
•Building permit is released to contractor
BUILDING
PERMIT
AGREEMENT
PROCESS
CONSTRUCTION
•Town releases building permit to contractor
•Contractor submits encroachment permit application and meets with Engineering
•Krail removal is scheduled, construction begins
•50% of the grant allocation is processed for payment and provided to the business
•As construction progress, the contractor works with the Town on inspections•When parklet construction is complete and receives final inspection approval, busi-
ness submits final required documents
•Final grant payment is issued
APPLICATIONS
IN DESIGN &
ENGINEER
PHASE: 13
APPLICATIONS IN BP
REVIEW: 2 parklets,
1 solid roof
APPLICATIONS WITH
BP READY FOR PICK
UP: 9, 1 of which is
awaiting resubmittal
for solid cover
Most are working on
securing a contractor
and estimates, or
submitting required
insurance docu-
ments.
PARKLET
PERMITS
ISSUED:
1
ONGOING
•Businesses must comply with terms of Operation
Agreement, maintain a current business license,
and provide liability insurance annually.
Staff will execute new agreements consistent with
the new semi-permanent parklets with the 5 pre-
existing parklets and provide grant payments.
ATTACHMENT 1