Staff Report.Massol Intersection Improvements Acceptance
PREPARED BY: WooJae Kim
Town Engineer
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director and Director of
Parks and Public Works
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 11/16/2021 ITEM NO: 11
DATE: November 1, 2021
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a Certificate of Acceptance and
Notice of Completion for the Massol Intersection Improvements (CIP No. 813-
0236), Completed by Tennyson Electric Inc., and Authorize the Town Clerk to
File for Recordation
RECOMMENDATION:
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
for the Massol Intersection Improvements (CIP No. 813-0236), completed by Tennyson Electric
Inc., and authorize the Town Clerk to file for recordation.
BACKGROUND:
The Massol Intersection Improvements project is consistent with the Town’s goal to improve
public and traffic safety by enhancing the pedestrian crossing at the intersection of Massol
Avenue and State Route/Highway 9.
On June 2, 2020, the Town Council authorized the Town Manager to approve the plans and
specifications and advertise the project for bid. The Town Manager was authorized to award
and execute a construction agreement up to $349,760, which included a 20% contingency for
future change orders. A 20% construction contingency was recommended since the project is
within the California Department of Transportation (Caltrans) right of way requiring
coordination and a permit from the state agency.
On July 1, 2020, the Town received three bids ranging from $328,792 to $474,654. Tennyson
Electric, with a bid amount of $328,792, was deemed to be the lowest responsive bidder. With
20% contingency ($65,758) considered, the contract amount would exceed $349,760
PAGE 2 OF 3 SUBJECT: Authorize the Town Manager to Execute a Certificate of Acceptance and Notice of Completion for the Massol Intersection Improvements (CIP No. 813-0236), Completed by Tennyson Electric Inc., and Authorize the Town Clerk to File for Recordation DATE: November 1, 2021
BACKGROUND (continued):
authorized by Council. On August 4, staff returned to Council and received an approval to
award a construction agreement in an amount not to exceed $394,550 ($328,792 plus 20%) to
Tennyson Electric. Council also approved a Fiscal Year (FY) 2020/21 Budget Transfer of $57,148
from unspent balances from the School Bus Pilot Program.
DISCUSSION:
Through the project, the existing Massol Avenue crossing warning beacon was upgraded to
more visible and intense rectangular rapid flashing beacons (RRFB). A new landscaped median
island was installed on Highway 9 near the crosswalk to help reduce vehicle speeds. In
addition, a new speed feedback display sign, streetlight for the crosswalk, and green bike lanes
approaching the crosswalk were installed to improve the traffic safety at the intersection with a
minimal impact to the traffic flow.
The project encountered delays due to extended lead times for new utility services from Pacific
Gas and Electric Company (PG&E) and San Jose Water Company. Tennyson Electric has now
satisfactorily completed all contracted work, with few additional work items, for a final contract
amount of $342,902.89. Staff recommends acceptance of the project.
Five percent of the faithful performance bonds will remain in effect for a period of two years as
a guarantee for any needed repair or replacement caused by defective materials and/or
workmanship for the project. The execution and recordation of the Certificate of Acceptance is
now required to finalize the Town's acceptance and to release the retention funds withheld
from the contractor.
CONCLUSION:
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
for the Massol Intersection Improvements (CIP No. 813-0236), completed by Tennyson Electric
Inc., and authorize the Town Clerk to file the document with the County for recordation.
FISCAL IMPACT:
Parks and Public Works staff costs are tracked for all projects. Tracking of staff costs allows for
accountability in the costs of the project, recovery of costs for grant funded projects, and
identification of future staffing needs. This project utilized both full-time and part-time
temporary staff.
PAGE 3 OF 3 SUBJECT: Authorize the Town Manager to Execute a Certificate of Acceptance and Notice of Completion for the Massol Intersection Improvements (CIP No. 813-0236), Completed by Tennyson Electric Inc., and Authorize the Town Clerk to File for Recordation DATE: November 1, 2021
FISCAL IMPACT (continued):
The fiscal table below reflects the updated project budget and the costs accrued to date for the
Massol Intersection Improvements. There may be additional miscellaneous charges for the
final closeout of the project.
Massol Intersection Improvements
CIP No. 813-0236
Budget Costs
GFAR $ 450,000
Budget Transfer from School Bus Pilot Program $ 57,148
Total Project Budget $ 507,148
ActiveWayz Engineering (Expense & Encumbrance) $ 41,715
Signet Testing $ 12,323
Tennyson Electric Inc. (Expense & Encumbrance) $ 342,834
Advertising $ 986
Blueprint/Copy/Postage $ 681
Santa Clara County Clerk $ 50
PG&E Electrical Service $ 5,485
Total Project Costs $ 404,074
Available Balance $ 103,074
Staff Costs
Operating Budget $ 25,086
Total $ 25,086
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301 (c)).
A Notice of Exemption has been filed.
Attachment:
1. Certificate of Acceptance and Notice of Completion