Staff Report.Sun Ridge Systems Inc. Agreement
PREPARED BY: Jamie Field and Heather St. John
Captain Support Services Bureau and Senior Administrative Analyst
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 11/16/2021 ITEM NO: 9
DATE: November 16, 2021
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute an Agreement for Software Support
with Sun Ridge Systems, Inc.
RECOMMENDATION:
Authorize the Town Manager to execute an agreement for software support with Sun Ridge
Systems, Inc.
BACKGROUND:
On August 6, 2019, the Town Council authorized the Town Manager to execute an Agreement
with Sun Ridge Systems, Inc. for a Computer Aided Dispatch and Records Management System.
Computer Aided Dispatch (CAD) and Records Management Systems (RMS) are considered
critical infrastructure to any law enforcement agency. This CAD/RMS structure serves as the
core systems by which staff documents calls for service and self-initiated activity; write police
reports; process and prepare police reports for prosecution; maintain warrants; manage
investigations; track chain of custody for evidence; and manage resources during emergency
and non-emergency responses.
DISCUSSION:
The Town entered into an agreement with Sun Ridge Systems, Inc. following a successful
request for proposal process. This prior agreement was approved by Council on August 6, 2019.
Based upon continued satisfaction of the services received from Sun Ridge Systems, Inc., staff is
recommending a continuance of an additional five years of Software Support Services, as
defined in the attached agreement.
PAGE 2 OF 2 SUBJECT: Authorize the Town Manager to Execute an Agreement for Software Support with Sun Ridge Systems, Inc. DATE: November 16, 2021
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute an
agreement with Sun Ridge Systems, Inc. for Software Support Services from September 2, 2021
through September 1, 2026.
FISCAL IMPACT:
The cost of $46,635 for FY 2021/22 is already included in the Adopted Budget. The cost of
future fiscal years will be proposed during budget development cycles, using the estimated
costs outlined in the attached agreement proposal, for a total amount not to exceed $254,780.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Sun Ridge Systems Software Support Services Agreement