5-19-14 PD 2014 Budget Presentation
fy 2014/15
Budget Presentation
Scott R. Seaman
Chief of Police
Police Department
“Our Ultimate Goal is to Know Everyone in Our Community”
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Presentation Goals
“Our Ultimate Goal is to Know Everyone in Our Community”
Outline FY 2014/15 Police Department Budget
Provide Analysis of Key Programs and Performance/Service Measures
Outline Exceptional Programs and Services provided
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“Our Ultimate Goal is to Know Everyone in Our Community”
Police Department Vision
We are doing three things:
Building a highly competent, professional Police
Department providing traditional law enforcement services
2) Building community relationships
3) Engaging in community problem solving
Our ultimate goal is to know everyone in our community.
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Department Budget
“Our Ultimate Goal is to Know Everyone in Our Community”
The Police Department proposed budget for FY 2014/15 is $14,852,912 which comprises 43.5% of the Town general fund budget of $34,143,798
FY 2014/15 Budget
Salaries & Benefits $11,444,261
Operating Expenditures $1,751,279
Internal Service Charges $1,657,372
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Police Expenditures
“Our Ultimate Goal is to Know Everyone in Our Community”
The key expenditure items for the department are:
Salaries and Benefits $11,444,261
Salaries $6,802,472 59%
Benefits $4,327,922 38%
Overtime $ 313,867 3%
External Personnel Cost Influences
PERS Rate Change
Medical/Health Benefit Costs
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Police Expenditures
“Our Ultimate Goal is to Know Everyone in Our Community”
Key Operating Expenditure items for FY 2014/15 are:
Parking Citation Court Fees $127,000
Crossing Guard Services $114,242
Offsetting Revenues
Software License & Maintenance $65,000
Santa Clara County Crime Lab $55,000
Verizon Parking Lot Lease $56,000
Travel/Training $47,500
Parking Citation Processing $35,000
SVRIA Interoperability Project $35,000
Cal ID Services $34,556
Ammunition $18,000
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Police Expenditures
“Our Ultimate Goal is to Know Everyone in Our Community”
Expenditures for FY 2014/15, adjusted to remove Pass Through Funds, are $53,631 lower than FY 2013/14
These reductions have partially funded position reorganization
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Police Revenues
“Our Ultimate Goal is to Know Everyone in Our Community”
Police Department revenues are projected at $3,015,969 for FY 2014/15
9% of the Town projected revenues of $33,522,049
Police Department revenues are comprised of five different categories:
Licenses and Permits
Intergovernmental Revenues
Service Charges
Fines and Forfeitures
Other Revenues
Largest Revenue Sources Include:
Monte Sereno Police Services Agreement $560,000
Parking Citations $468,000
Prop172 – Public Safety $287,450
SLESF (Los Gatos and Monte Sereno funds) $200,000
School Resource Officer agreement $119,876
Crossing Guard agreement $ 91,051
Parking Permits $ 35,000
Alarm Registration $ 18,500
False Alarms $ 18,000
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Police Expenditure
Efficiencies and Savings
“Our Ultimate Goal is to Know Everyone in Our Community”
Administrative
Training Budget decreased
Increased reimbursement percentage through management
SRO Cost Sharing
Workers Compensation Fund and OJI Management process
Background process
AB109 / SCCSET Task Force Funding
Dashboard / Data Management
Police Foundation
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Police Expenditure
Efficiencies and Savings
“Our Ultimate Goal is to Know Everyone in Our Community”
Operational
Major Case Investigations
Vehicle Build / Outfitting – City of San Jose
False Alarm Management
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Police Expenditure
Efficiencies and Savings
“Our Ultimate Goal is to Know Everyone in Our Community”
Reorganizational
Overtime Management and Cost Reduction
Patrol shift structure 4/10 to 3/12
Corporal Program
Restructuring and combining of Traffic and Personnel & Community Services and Dispatch Units
Dispatch Lead Position
Reclassification and Lateral Hiring
Use of volunteers to assist with Victims Service Unit, New Resident Outreach Program and other services
Outsourcing of Emergency Management
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Police Expenditure
Efficiencies and Savings
“Our Ultimate Goal is to Know Everyone in Our Community”
Technological
CAD/RMS sharing with Sunnyvale
Remote Hosting
Automated Vehicle Locator
PredPol (Predictive Policing)
Automated License Plate Reader Parking technology
VieVu Body Worn Cameras
MIEV Vehicle Use
Community Interaction – NextDoor.com Program
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Predictive Policing
“Our Ultimate Goal is to Know Everyone in Our Community”
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Police Department Programs
“Our Ultimate Goal is to Know Everyone in Our Community”
Program Expenditures Revenues Sworn FTE Civilian FTE
Administration $ 691,514 $ 31,744 1 2
Patrol $7,086,827 $679,550 28 0
Investigations $2,506,391 $122,576 8 2
Records & $1,804,880 $ 10,710 0 11
Communications
Personnel & $ 380,334 $357,450 0 1.3
Community Services
Traffic $922,552 $426,978 2.7 .3
Parking $687,414 $613,961 .3 2.4
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Staffing
“Our Ultimate Goal is to Know Everyone in Our Community”
Proposed staffing:
59 full time positions - 40 sworn and 19 civilian
44% of the total general fund staff of the Town.
FY 2014/15 reorganization of the entire department:
Increase of 2 sworn positions –
1 on-going permanent position and 1 one-time, one-year over strength position
Civilian staffing increase of .50
Since FY 2002/03 the department’s sworn staffing level has decreased by 15% based on the proposed FY 2014/15 staffing levels.
Schedule intensification as well as increased complexity of cases have continued during this period even while staffing levels have been reduced.
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Staffing by Position
“Our Ultimate Goal is to Know Everyone in Our Community”
* Staffing increase based on 1 on-going permanent position and 1 one-time, one-year over strength position
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Patrol
“Our Ultimate Goal is to Know Everyone in Our Community”
24/7 Operations
4 Patrol Teams
12:20 Schedule
Patrol program staffed by
Police Captain (1)
Police Sergeant (4)
Police Corporal (4)
Police Officer (19)
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Parking Program
“Our Ultimate Goal is to Know Everyone in Our Community”
2 Parking Control Officers
Collateral Supervisor (.30)
FY 2003/04 staffed with a Parking Manager and 6 Parking Control Officers.
Program Revenues $613,961
Program Costs: $687,414
Salary and Benefits $323,972
Parking Citation Court Service Fees $127,000
Parking Lot Leases $56,000
Parking Citation Processing $35,000
Other Costs $60,275
Internal Service Charges $85,167
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Workload Measures
“Our Ultimate Goal is to Know Everyone in Our Community”
Projected FY 2013/14
9-1-1 calls received 9,879
Calls for Service 8,539
Calls by Priority and Average Response Time
Priority 1 Calls 101 4:18
Priority 2 Calls 3,499 8:14
Priority 3 Calls 4,939 13:10
Average Time Spent per Call 37:42
Total Cases/Reports 2,290
Cases sent to Investigations for Review 1,893
Cases assigned to Detectives for investigation 637
Cases solved 911
40% of total cases reported are resolved through arrest or identification of a suspect
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Major Case Investigation
“Our Ultimate Goal is to Know Everyone in Our Community”
Recent Significant Investigation Cases
Kumra Homicide
Mail Theft
Corporate Internal Theft Investigation
Highland Oaks Residential Burglary
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Department Programs
“Our Ultimate Goal is to Know Everyone in Our Community”
The Police Department has maintained, restored, added, or expanded the following core and valued services:
Youth Commission
Volunteer Program
DVRT (Domestic Violence Response Team)
Safe Routes to Schools
Traffic Calming
Vacation Home Checks
We Care
School Resource Officer
Victim Services Unit
Juvenile Group Diversion Program
Cyber Bullying Education Program
Homeless Outreach Program
Drug Free Community
New Resident Outreach Program
Los Gatos On Watch Program
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New Resident Outreach Program
“Our Ultimate Goal is to Know Everyone in Our Community”
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Los Gatos On Watch
“Our Ultimate Goal is to Know Everyone in Our Community”
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Department Awards and Recognition
“Our Ultimate Goal is to Know Everyone in Our Community”
The Police Department has been recognized both locally, nationally, and internationally for many of its programs as well as excellence in policing activities.
Awards Received:
2013 - IACP Victim Services Award of Excellence
2012 - Domestic Violence Response Team 2-Year Grant Awarded
2009 - Governor’s Public Safety Officer Medal of Valor – Officers Bryan Paul and Joe Romeo
2009 - IACP Investigative Excellence Award for the Achilli homicide
2009 - POST Investigative Excellence Award for the Achilli homicide
2006 - James Q Wilson Community Policing Award
2004 - IACP Community Policing Award
2004 - League of California Cities – Helen Putnam Award
Crime Stoppers Award – multiple department and individual awards received
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