5-19-14 Budget Presentation 2014 - GEL
1
Budget Presentation
2014-15 Operating Budget
2014-19 Capital Improvement Program
May 19, 2014
2
Presentation Outline
Introduction Town Manager
Budget Overview Finance Director
Departmental Highlights Finance & Budget Manager
Council Direction Town Manager
CIP Highlights Parks & Public Works Director
Public Comment
Council Discussion & Direction
3
Budget Outlook
Renewed economic growth
Increased revenues
Rising CalPERS and health care costs
Focus on maintaining front line services
Strategic re-organizations
Allocation of limited available resources
4
FY 2014/15 Budget Development
FY 2014/15 Budget Projections
May, 2010 $1.8 million gap
May, 2011 $1.3 million gap
May, 2012 $0.8 million gap
May, 2013 $0.7 million gap
Nov., 2013 $0.5 million available
Proposed Budget Development Strategy
Department reorganizations in Police, Community Development and Town Manager’s Office to meet service priorities
Limited one-time funds for special needs or projects
$500,000 in additions prioritized by Department Directors
5
Balanced Budget Overview
6
Updated 5-Year Forecast
Assumptions
Economically sensitive revenues increasing
Rising pension and health costs projected
No furloughs
First salary increases for non-sworn staff
Future Challenges
Up to $0.5 m in potential future adjustments
Revenue estimates are conservative
Benefit rate estimates are conservative
7
Departmental Highlights
Administrative Services (pg. D-21)
Assistant Town Manger consolidated with CDD Director
Vacant 0.5 FTE increased to full-time Communications Coordinator
Human Resource Specialist increased to full-time
Two 0.5 FTE positions consolidated into Clerk Administrator
Economic Vitality Increased by 5 hours per week
8
Departmental Highlights (cont.)
Community Development Department (pg. D-73)
CDD Director consolidated with ATM
Full-time Assistant Planner
Part-time Planning Technician increased to Full-Time
Limited one-year Planning Technician
Full-time Code Compliance Officer
9
Departmental Highlights (cont.)
Police (pg. D-109)
Administrative reorganization
Multi-position reorganization resulting in no net cost
1 Manager, 2 CSO’s and 2 half-time positions reclassified
Records & Evidence Manager
Evidence and Administrative Records Specialists
Administrative Analyst for budget and performance tracking
Staffing Augmentations
One-time funds for a Patrol Officer hire ahead position
One permanent Officer position
$60,000 in one-time temporary employee funding
$53,000 in operational cost reductions
10
Departmental Highlights (cont.)
Parks & Public Works (PPW) (pg. D-159)
Environmental Services Coord. increased to full-time
Additional one-time temporary hours
$80,000 one-time settlement funds dedicated to increased Downtown maintenance & beautification
Library (pg. 237)
Library Assistant increased to full-time Librarian
Restoration of the collections budget
11
Departmental Highlights (cont.)
Town-Wide
Overall increase in revenues
Elimination of unpaid furloughs
Salary adjustments
First increase (2%) for non-sworn staff since 2009
First increase (2%) for management staff since 2007
No increase budgeted for sworn positions
12
Reserves Remain Strong
13
Use of Prior Reserve ($490 k)
School Area Traffic Study & Improvements ($100 k)
Mimic other municipal-school traffic partnerships
Contingent on school participation and funding?
Increased after-hours code enforcement ($100 k)
Half-time Police CSO for noise and public nuisances
Half-time CDD CCO for planning, CUP and building violations
Affordable housing funding requests ($290 k)
One-time funding allocation ($237,000 to $578,000)
Unbudgeted ongoing funding request ($80,000 one-time)
Silicon Valley Housing Trust grant ($100,000 from BMP fund)
14
Partner Agency Support
Human Services Grants $ 92 k
Arts Program Grants $ 20 k
Special Events $ 30 k
In-kind Public Facilities
Museums of Los Gatos $158 k
Recreation Department $397 k
Redevelopment Dissolution
Ongoing funding $2.2 M
One time funding $12 M
15
Code Enforcement Options
Pilot real-time exterior noise monitoring
Proactive enforcement of signs and seating
Proactive annual C.U.P enforcement
Distributed noise monitoring tools
Work with state on alcohol service restrictions
Increased Code Compliance Standards
95% resolved within 60 days
Use fines and revocation hearings as needed
16
Proposed FY 2014 – 2019 CIP
CIP Development Process
Council’s Strategic Goals and Capital Project Priorities
Review current and scheduled projects
Match priorities to available resources
Planning Commission review
Proposed 5 Year CIP totals $24.3m
Proposed FY 14/15 CIP totals $15.3 m
$7.4 m in carry-forward funds
$7.9 m in new or expanded projects
17
Specific Capital Projects
Streets Projects
Almond Grove Street Rehabilitation
Pilot “Complete Streets” Project
Winchester & Lark Intersection improvements
Parks
Plaza Park Improvements
Park Rehabilitation at Bachman Park
Connector between Highway 9 & Los Gatos Creek Trail
Public Facilities
Completion of the Old Library Re-Use project
Police and PPW Regional Communications
18
Recommended Actions
Public Comment
Council Discussion
Council Direction and Action
Consider the FY 2014/15 Proposed Operating Budget
Consider the FY 2014-19 Proposed CIP
Provide direction on the following:
One time funding additions
Code Enforcement options
Other Council requests
19
Thank You
20
2014-16 Strategic Goals
21