Sept 18 School Bus Council Presentation FINALTown Council Meeting
9/18/2018
SCHOOL BUS PILOT PROGRAM
BACKGROUND AND GOAL
Primary Goal
▪Reducing traffic congestion near schools
Council Direction at June 5 Meeting
▪Yellow School Bus Service Model
▪Annual Subscription Required
▪Fare Structure and Cost Sharing
2
HIGHLIGHTS
Sufficient demand for two routes
at near capacity
Higher than expected costs
Fare revenue slightly lower
Transportation provider RFP
complete
Webpage and Outreach
3SCHOOL BUS PILOT PROGRAM
4
TOTAL SIGN UPS 150
Route A –
Monte Sereno and North Los Gatos
to Fisher Middle & Blossom Hill
Elementary
49
Route B –
Mountains to Los Gatos High School
and Fisher Middle School
64
Route C –
North and East to Los Gatos High
School
37
Sign Up Summary
SCHOOL BUS PILOT PROGRAM
REVISED REVENUE AND
EXPENDITURE
5
Year 1/2 Year 2 Year 3 Two-Year
FY18/19 FY19/20 FY20/21 Total
Expenses
Total 167,528$ 285,563$ Pending 453,090$
Revenue
Fare Revenue 20,160$ 42,000$ 62,160$
GFAR 147,368$ 243,563$ 390,930$
Total 167,528$ 285,563$ 453,090$
Town Fund %88%85%86%
6
UPCOMING MILESTONES
Month/Date Event
September:Final Service Plan
October:Full Payment Due
November –
December:
Customer Confirmation and
Issue Passes
January 7, 2019:First Day of Service
7
Review and Approve Business Plan
Establish Performance Metrics
Review and Adjust Fare Structure
Pursue a Sustainable Cost Sharing
Structure
FUTURE COUNCIL ACTIONS
8
Approve the Implementation Plan
Routes A and B
Authorize Service Contract with STA
Authorize Budget Adjustments
RECOMMENDATIONS
Actions needed to proceed with school bus
pilot service starting in January 2019
Additional slides follow to support the discussion as needed.
ADDITIONAL SLIDES
9
DRAFT SERVICE PLAN
10
Route A -Monte Sereno and
North Los Gatos to Fisher Middle
& Blossom Hill
Service Plan
DRAFT SERVICE PLAN
11
Route B -Mountains to Los Gatos
High School and Fisher Middle School
12SCHOOL BUS PILOT PROGRAMRoute C -North and East
to Los Gatos High School
REGIONAL PARTNERSHIP
SCHOOL BUS PILOT PROGRAMCounty
▪Close to 50% of the passengers (Routes A & B)
reside outside of Town Limits
Monte Sereno
▪Only one passenger
San Jose
▪Service to San Jose wasn’t considered
productive
13
PILOT PROGRAM EXPENSE DETAILS
14
Year 1/2 Year 2 Two-Year
Expenses FY18-19 FY19-20 Total
No. of Routes 2 2
Days of Service 97 180
Service contract 112,728$ 215,462$ 328,189$
Operations Management 3,000$ 7,000$ 10,000$
Administrator: sale & customer service 15,600$ 32,951$ 48,551$
Expenses 4,000$ 8,000$ 12,000$
Consultants 32,200$ 22,150$ 54,350$
Total 167,528$ 285,563$ 453,090$
Per route 83,764$ 142,781$
Ridership 112 120
Per passenger 1,496$ 2,380$
15SCHOOL BUS PILOT PROGRAM
16SCHOOL BUS PILOT PROGRAM
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PROGRESS
RFP and Selection for Student
Transportation Service Contractor
Draft Service Plan
▪Routes with Maps
▪Schedules
▪Key Bus Stops
FAQ’s
Draft Safety Rules
Customer Sign Ups Completed SCHOOL BUS PILOT PROGRAM