Staff Report with Exhibits.300 Marchmont
PREPARED BY: JOCELYN SHOOPMAN
Associate Planner
Reviewed by: Planning Manager, Community Development Director, and Town Attorney
110 E. Main Street Los Gatos, CA 95030 ● 406-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
PLANNING COMMISSION
REPORT
MEETING DATE: 11/10/2021
ITEM NO: 2
DATE: November 5, 2021
TO: Planning Commission
FROM: Joel Paulson, Community Development Director
SUBJECT: Annual Review of an Approved Conditional Use Permit for an Existing Private
School (Hillbrook School) on Property Zoned HR-1. Located at 300
Marchmont Drive. APNs 532-10-01 and 532-11-011. Conditional Use Permit
Application U-12-002. Applicant/Property Owner: Mark Silver/Hillbrook
School. Project Planner: Jocelyn Shoopman.
RECOMMENDATION:
Accept this report for the annual review of the Conditional Use Permit (CUP) as required by
Condition 25 (Exhibit 3).
PROJECT DATA:
General Plan Designation: Hillside Residential and Low Density Residential
Zoning Designation: HR-1, Hillside Residential
Applicable Plans & Standards: General Plan
Parcel Size: 14 acres
Surrounding Area:
Existing Land Use General Plan Zoning
North Residential Low Density Residential R-1:8, R-1:10, and R-1:20
South Residential Low Density Residential
& Agriculture
R-1:10, R-1:12, and RC
East Residential Hillside Residential
& Open Space
R-1:10, R-1:12, and RC
West Residential Low Density Residential R-1:8 and R-1:10
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SUBJECT: 300 Marchmont Drive/U-12-002
DATE: November 5, 2021
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CEQA:
An Environmental Impact Report (EIR) was certified by the Planning Commission on
October 6, 2014, and no further environmental review is required.
FINDINGS:
▪ An EIR was prepared for the CUP and was certified by the Planning Commission on October
6, 2014, and no further environmental review is required; and
▪ Compliance with CUP U-12-002.
ACTION:
Accept this report for the annual review of the CUP as required by Condition 25 (Exhibit 3).
BACKGROUND:
On October 6, 2014, the Planning Commission certified the EIR and approved a request to
modify a CUP to increase school enrollment and modify operations of Hillbrook School.
On March 17, 2015, the Town Council adopted Resolution 2015-018 approving the request to
modify the CUP to incrementally increase school enrollment and modify operations of Hillbrook
School subject to modified Conditions of Approval (Exhibit 3).
On November 3, 2015, the Town Council held a public hearing for the initial six-month review of
the CUP to determine whether there was merit to increase the number of students based on
Hillbrook School’s compliance with the maximum number of daily trips. The Town Council
approved the initial review and request to increase the school enrollment by 33 students for a
maximum of 348 students for the 2016-2017 school year. On August 31, 2016, Hillbrook School
vested their CUP by increasing the number of students by an additional 23 students for the
2016-2017 school year as allowed by Condition 2 (Exhibit 3).
On October 17, 2016, the Planning Commission held a public hearing for the annual review of
the CUP as required by Condition 25 (Exhibit 3) to determine whether there was merit to
increase the number of students based on Hillbrook School’s compliance with the maximum
number of daily trips. The Planning Commission approved the annual review and request to
increase the school enrollment by an additional 33 students for a maximum of 381 students for
the 2017-2018 school year.
On September 27, 2017, the Planning Commission held a public hearing for the annual review
of the CUP as required by Condition 25 (Exhibit 3) to determine whether there was merit to
increase the number of students based on Hillbrook School’s compliance with the maximum
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SUBJECT: 300 Marchmont Drive/U-12-002
DATE: November 5, 2021
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BACKGROUND (continued):
number of daily trips. The Planning Commission approved the annual review and final request
to increase the school enrollment by an additional 33 students for a maximum of 414 students
for the 2018-2019 school year. Additionally, the Planning Commission provided the following
recommendations for inclusion in future annual reviews:
1. Urge Hillbrook School to be diligent about ascertaining the operation of the monitoring
systems and to that end to incorporate suggestions made by W-Trans for calibration;
2. Urge Hillbrook School to follow the updated Data Collection Workflow from W-Trans; and
3. Select three sporadic, non-consecutive days, including at least one sports event day, and
conduct future counts in a 24-hour day period.
On October 24, 2018 and November 13, 2019, the Planning Commission held public hearings
for the annual reviews of the CUP as required by Condition 25 (Exhibit 3). The Planning
Commission found Hillbrook School to be in compliance with the CUP and approved the annual
review in both cases.
On March 16, 2020, Hillbrook School closed for in-person learning due to the Santa Clara
County Public Health Office order and began distance learning. Hillbrook School resumed in-
person learning on September 23, 2020, until the end of the school year on May 28, 2021. Due
to the Santa Clara County Public Health Office order, an annual review of the CUP by the
Planning Commission did not take place in the fall of 2020.
PROJECT DESCRIPTION:
A. Location and Surrounding Neighborhood
The project is located at 300 Marchmont Drive (Exhibit 1), at the east end of Marchmont
Drive, south of Shannon Road and east of Los Gatos Boulevard.
B. Zoning Compliance
The zoning designation, Hillside Residential (HR), allows a school pursuant to the approved
CUP.
DISCUSSION:
A. Conditional Use Permit Annual Review
The applicant has provided a letter of justification (Exhibit 7) describing the actions taken to
comply with the CUP as outlined below:
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SUBJECT: 300 Marchmont Drive/U-12-002
DATE: November 5, 2021
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DISCUSSION (continued):
• Posted a list of the School’s exception days and evening events on their publicly
accessible website as required by Condition 27 (Exhibit 3); and
• No athletic competitions were held on campus as discussed in Condition 5 (Exhibit 3);
• Maintained a mandatory Traffic Demand Management Plan (TDM) as required by
Condition 18 (Exhibit 3);
• Installed and monitored the traffic count monitoring system as required by Condition 19
(Exhibit 3);
• Worked with the Parks and Public Works Department to ensure approval of existing and
proposed bus stops (Exhibit 6) as required by Condition 20 (Exhibit 3);
• Enrolled no more than the maximum of 414 students for the 2020-2021 school year as
required by Condition 15 (Exhibit 3) (as of August 30, 2021, 360 students were enrolled);
and
• Reduced the School’s summer programs as required by Condition 11 (Exhibit 3).
B. Traffic
On March 16, 2020, Hillbrook School closed for in-person learning due to the Santa Clara
County Public Health Office order and began distance learning. Hillbrook School resumed
in-person learning on September 23, 2020 until the end of the school year on May 28, 2021.
On June 3, 2021, the Town’s traffic consultant, W-Trans, submitted the Traffic Monitoring
Report for the fall 2020 semester (Exhibit 4). Due to the Santa Clara County Public Health
Office order and per direction from the Parks and Public Works Department, the consultant
did not complete a video review comparison with the Sensys data of the traffic count for
three, non-consecutive days. However, W-Trans continued to provide monthly traffic count
data which was posted on the Town’s website on a monthly basis. In review of the Sensys
data, the Town’s traffic consultant, W-Trans did note that on November 6, 2020, the
maximum number of daily vehicle trips was 1,142, exceeding the maximum of 880;
however, this was due to an adjacent house hosting an estate sale in which the two Sensys
magnetometer traffic counters embedded in the pavement of the exit lane outside of the
school’s gate recorded excess trips that were not associated with the school. The fall 2020
report found Hillbrook School to be in compliance with Condition 17 (Exhibit 3).
On October 28, 2021, the Town’s traffic consultant, W-Trans, submitted the Traffic
Monitoring Report for the spring 2021 semester (Exhibit 5). The consultant completed a
video review of the traffic count for February 4, April 14, and May 4, 2021 as required by
Condition 19 (Exhibit 3). It should be noted that Hillbrook School did not host any athletic
or school events during the spring 2021 semester. As detailed in the report, on February 4,
April 14, and May 4, 2021 the vehicle trips (750, 88, and 796, respectively) did not exceed
the maximum of 880 daily vehicle trips as allowed by Condition 17 (Exhibit 3). The average
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SUBJECT: 300 Marchmont Drive/U-12-002
DATE: November 5, 2021
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DISCUSSION (continued):
difference between the video count and Sensys data for the three-day period was
approximately five percent (5.37 percent). The Town Traffic Engineer reviewed the Traffic
Monitoring Report and found Hillbrook School to be in compliance with Condition 17
(Exhibit 3).
Condition 19 of the CUP states that Hillbrook School shall be considered out of compliance
with their CUP if any mechanical readings exceed the Sensys counts by more than five
percent, and where the readings are above the maximum number of daily vehicle trips. In
the reports provided by W Trans (Exhibits 4 and 5), for both monitoring systems (video
review and Sensys counts), Hillbrook School did not exceed the maximum number of daily
trips of 880 or 960 (Exhibit 3, Condition 17) and was found to be in comp liance with their
CUP. The Town’s traffic consultant, W-Trans will be available at the meeting to answer any
questions from the Planning Commission.
C. CEQA Determination
An EIR was previously certified by the Planning Commission on October 6, 2014, and no
further environmental review is required.
PUBLIC COMMENTS:
Written notice was sent to property owners and tenants within 500 feet of the property.
CONCLUSION:
A. Conclusion
Based on the information in this report, staff has determined that Hillbrook School is in
compliance with their CUP.
B. Recommendation
Based on the analysis above, staff recommends accepting this report for the annual review
of the CUP. If the Planning Commission finds merit with the request, it should:
1. Find that no further environmental analysis is required (Exhibit 2); and
2. Find that Hillbrook School is in compliance with their CUP (Exhibit 2).
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SUBJECT: 300 Marchmont Drive/U-12-002
DATE: November 5, 2021
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CONCLUSION (continued):
C. Alternatives
Alternatively, the Commission can:
1. Continue the matter to a date certain with specific direction.
EXHIBITS:
1. Location Map
2. Required Findings
3. Conditional Use Permit U-12-002
4. Fall 2020 Traffic Monitoring Report
5. Spring 2021 Traffic Monitoring Report
6. Hillbrook School Bus Stops for 2020-2021 School Year
7. Hillbrook School Letter of Justification
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EXHIBIT 1
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PLANNING COMMISSION – November 10, 2021
REQUIRED FINDINGS:
300 Marchmont Drive
Conditional Use Permit Application U-12-002
Annual Review of an Approved Conditional Use Permit for an Existing Private School
(Hillbrook School) on Property Zoned HR-1. APNS 532-10-001 and 532-11-011.
PROPERTY OWNER/APPLICANT: Hillbrook School/Mark Silver
FINDINGS
Required finding for CEQA:
■ An Environmental Impact Report (EIR) was prepared for the Conditional Use Permit and was
certified by the Planning Commission on October 6, 2014 and no further environmental
review is required.
Required findings for compliance with Conditional Use Permit (U-12-002):
■ Find that Hillbrook School is in compliance with their Conditional Use Permit.
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EXHIBIT 2
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CONDITIONS OF APPROVAL – March 17, 2015
300 Marchmont Drive
Conditional Use Permit U-12-002
Environmental Impact Report EIR-13-001
Requesting approval to modify a Conditional Use Permit to increase school enrollment and
modify operations of an existing private school (Hillbrook School) on property zoned HR-1.
It has been determined that this matter may have a significant impact on the environment
and an Environmental Impact Report (EIR) has been prepared as required by the
California Environmental Quality Act (CEQA). APNs 532-10-001 and 532-11-011.
PROPERTY OWNER/APPLICANT: Hillbrook School/Mark Silver
TO THE SATISFACTION OF THE DIRECTOR OF COMMUNITY DEVELOPMENT:
Planning Division
1.APPROVAL: This application shall be completed in accordance with all of the conditions
of approval listed below.
2.EXPIRATION: The Master Plan approved May 7, 2001 (Resolution 2011-048) is vested.
The Conditional Use Permit modification will expire two years from the approval date
pursuant to Section 29.20.320 of the Town Code, unless the approval has been vested.
Pursuant to Town Code Section 29.20.335 an approval is vested when the activity approved
is commenced in a substantial, as distinguished from tentative or token, manner. For this
Conditional Use Permit, substantial shall mean any increase in student enrollment above
315.
3.USE: The approved use is a junior kindergarten (JK) through eighth (8th) grade educational
institution/private school, with ancillary after school activities, after school care, and after
school sports.
a.HOURS: STUDENTS and their families may be on campus Monday through Friday,
7:30 a.m. to 6:00 p.m., during the academic calendar year (mid-August through mid-
June).
b.EXTENDED HOURS: Up to 10 times per year, hours may be extended past 6:00 p.m.
up to 9:30 p.m. The school’s management and maintenance staff do not count towards
the 10 times per year for extended hours.
4.AFTER SCHOOL ACTIVITIES: Enrichment programs including but not limited to arts,
mechanics, engineering, and language for the school’s students are permitted, up to 6:00
p.m., Monday through Friday, mid-August through mid-June.
5.AFTER SCHOOL SPORTS AND COMPETITIONS: Any sports, competitive or not, and
other competitions with at least one participating team from this approved school are
permitted up to 6:00 p.m., Monday through Friday, mid-August through mid-June. These
competitions are permitted to occur a maximum 3 days per week, up to 2 days per week
outdoors.
6.AFTER SCHOOL CARE: Childcare for the school’s students is permitted up to 6:00 p.m.,
Monday through Friday, mid-August through mid-June.
7.VOLLEYBALL AND BASKETBALL TOURNAMENTS: A tournament is a series of
contests/matches/games between two or more schools/teams one of which must be the
approved school. Tournament hours are 7:30 a.m. to 3:30 p.m. Monday through Friday,
EXHIBIT 3
2
and Saturday. Vehicles must be off campus by 4:00 p.m. on Saturdays. These tournaments
may occur up to 2 Saturdays, mid-August through mid-June.
8.EVENING/NIGHTTIME AND WEEKEND EVENTS: Evening/nighttime events are
events that occur between 6:00 p.m. and 9:00 p.m. Evening/nighttime and weekend events
are permitted up to 10 times per academic year, mid-August through mid-June. These
events must be listed by August 1st on a publicly accessible online School Calendar.
9.OPEN HOUSE: One weekend Open House per calendar year is permitted 7:30 a.m. to 3:30
p.m. (vehicles off campus by 4:00 p.m.), Saturday only (not Sunday), mid-August through
mid-June. This event does not count as one of the 10 exception days from the maximum
number of daily vehicle trips.
10.DELIVERY HOURS: Deliveries shall only occur between 7:00 a.m. and 7:00 p.m.,
Monday through Friday.
11.SUMMER SESSION: A summer program is permitted between mid-June and mid-August
for six contiguous weeks. Summer hours are limited to 8:30 a.m. to 1:00 p.m., Monday
through Friday.
12.PROFESSIONAL DEVELOPMENT/CONFERENCES: Training for the parents of
enrolled students and/or the school’s faculty only is permitted from 7:30 a.m. to 6:00 p.m.,
unless designated as a nighttime exception, Monday through Friday, mid-August through
mid-June. No other conferences are permitted.
13.THIRD PARTY USE/RENTAL/LEASE: Third party use is allowed. A third party use is
defined as a school program run by an entity that is under a contractual partnership
agreement with the school, payments for participation in the activity are paid directly to the
school, and the school has control of the operations of the activity. Any such third party
use will be subject to all of the conditions contained in this Conditional Use Permit.
14.ADDITIONAL ACTIVITIES: Any activity that is not expressly identified in this Permit is
prohibited.
15.NUMBER OF STUDENTS: The maximum number of students shall be limited to 414
students over the life of the Conditional Use Permit with an increase over 315 students of
up to 33 in year 2016-2017, up to an additional 33 in year 2017-2018, and up to an
additional 33 in year 2018-2019. The right to add any additional students is contingent on
the school’s compliance with the traffic count requirements. The maximum number of
students during the summer session is 150.
16.INITIAL REVIEW: Six months after the date of this approval, the Town Council shall
review the school’s compliance with the maximum number of daily vehicle trips. At a
publicly noticed hearing, Town Council will consider whether there is merit to increase the
number of students from 315 based on compliance with the maximum number of daily
vehicle trips. This review shall be completed at the school’s expense.
17.MAXIMUM NUMBER OF DAILY VEHICLE TRIPS: The maximum number of daily
vehicle trips shall not exceed 880 pursuant to the following:
a.The school may designate 10 days per year that can be removed from the maximum
calculation, which shall be referred to as “exception days.”
b. Exception days shall not exceed 960 maximum daily vehicle trips.
c.Exception days must be identified on a publicly accessible online School Calendar by
August 1st.
d.The maximum number of daily vehicle trips shall not exceed 300 during the summer
session as defined in condition 11.
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18. MANDATORY TRAFFIC DEMAND MANAGEMENT PLAN: The school shall
implement, at its expense, a Mandatory Traffic Demand Management Plan consisting of
any of the following means to limit daily vehicle trips: carpools, busing, shuttle buses,
traditional school buses, bicycling, walking management plans, or other methods submitted
by the school. The school must inform persons and entities, covered by the plan, that
pickup and drop-offs are prohibited on public streets in the immediate vicinity of the
school. The school is solely responsible for enforcement of and compliance with a
Mandatory Traffic Demand Management Plan.
19. TRAFFIC COUNT MONITORING: The school shall monitor its compliance using the
existing embedded counter and by installing tube counters as a backup. The data from the
counters will be used to determine whether the school has complied with the traffic
requirements contained in condition 17. The Town shall conduct ongoing traffic data
validation by contracting for a random manual traffic count for three days, each semester.
The data shall be compared with Sensys data (i.e, the embedded counter data) and results
provided to the Town Traffic Engineer. If the Town Traffic Engineer finds the school out
of compliance, the Town shall contract for additional data collection, with a one week
mechanical (hose) traffic count to verify the counts. The school shall be considered out of
compliance if any mechanical readings exceed the Sensys counts by more than five percent
and where the readings are above the maximum number of daily vehicle trips. If the
Sensys data continues to demonstrate ongoing non-compliance, the discrepancy shall
trigger the compliance proceedings portion of the CUP. The school is required to
reimburse the Town for all staff and contract services associated with this condition.
20. BUS STOPS: The school may continue to use bus stop locations negotiated with private
businesses. Any existing or new bus stop must be approved by the Los Gatos Parks and
Public Works Department as a suitable and safe place for a bus stop.
21. PARKING: All parking shall be accommodated onsite.
22. PICK-UP AND DROP-OFF AREA: A pick-up and drop-off area shall be maintained on
school grounds.
23. EMERGENCY ACCESS ROAD: The emergency access road to Ann Arbor Drive shall
not be opened up at any time to public or school use. The road may be opened for
construction access only if it is part of an approved construction plan for an Architecture
and Site application.
24. CURFEW AND NOISE: The school shall comply with the Town Code governing curfew
and noise levels with the exception of one amplified DJ event, mid-August through mid-
June (not summer).
25. ONGOING COMPLIANCE REVIEW: Upon completion of the six-month initial review
set forth in condition 16, the Planning Commission shall conduct an annual review to
determine if the school is in compliance with this Conditional Use Permit. If, at any
reviews, the Planning Commission finds that the school is in violation of this Conditional
Use Permit or that new or more effective data collection methods are available to compute
traffic counts, then the Conditional Use Permit may be modified and/or revoked as allowed
under the Town Code. Compliance review shall be completed at the school’s expense.
26. PENALTIES FOR EXCEEDANCES OF THE MAXIMUM DAILY TRIP CAP:
a. If the Town’s Traffic Consultant’s review of the trip cap monthly monitoring reports
reveals that the number of trips exceeds the maximum daily trip cap, the applicant shall
pay a penalty of $1,000 per day and $100 per excess trip.
4
b. If the Town’s Traffic Consultant’s review of the trip cap monthly monitoring reports
reveals that the number of trips exceeds the maximum daily trip cap for a second
consecutive monitoring period, the applicant shall pay a penalty of $2,500 per day and
$250 per excess trip.
c. If the Town’s Traffic Consultant’s review of the trip cap monthly monitoring reports
reveals that the number of trips exceeds the maximum daily trip cap for a third
consecutive monitoring period, the applicant shall pay a penalty of $5,000 per day and
$500 per excess trip.
d. Penalty money shall be paid to the Town and used towards neighborhood
traffic/pedestrian improvements as approved by the Town’s Parks and Public Works
Director.
e. The school is not subject to fines in the first six months after the date of this approval.
27. NEIGHBORHOOD COORDINATION: The school shall post a schedule of events on a
website accessible to the public at the beginning of every academic calendar year.
28. GYMNASIUM DOORS AND WINDOWS: The loading doors on the Ann Arbor side shall
be closed at all times whenever activities are being held inside the gymnasium. The other
doors and windows in the gymnasium shall be allowed to remain open during activities.
29. SQUARE FOOTAGE: The maximum structural square footage is 55,715 square feet as
approved by the Master Plan on May 7, 2001 (Resolution 2011-048). The existing campus
is currently 52,683 square feet and an additional 3,032 square feet is permitted in the
library and cafeteria/art classrooms with an approved Architecture and Site application.
30. BUILDING FOOTPRINTS: The footprints of the future buildings may be required to be
modified during the Architecture and Site approval process to reduce tree impacts.
31. TOWN INDEMNITY: Applicants are notified that Town Code Section 1.10.115 requires
that any applicant who receives a permit or entitlement from the Town shall defend,
indemnify, and hold harmless the Town and its officials in any action brought by a third
party to overturn, set aside, or void the permit or entitlement. This requirement is a
condition of approval of all such permits and entitlements whether or not expressly set
forth in the approval, and may be secured to the satisfaction of the Town Attorney.
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EXHIBIT 4
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EXHIBIT 5
Hillbrook School Bus Routes 2021-22
San Jose AM Route Bus Stops
Arrives at: 7:15 AM
1309 Willow Street, San Jose, 95125
Willow & Camino Ramon VTA bus stop
Arrives at: 7:20 AM
1405 Dry Creek Road, San Jose, 95125
Dry Creek & Hicks Road
Arrives at: 7:26 AM
3053 Meridian Ave, San Jose, 95124
Front of Wells Fargo parking lot
Arrives at: 7: 30 AM
Meridian & Corte De Callas
VTA bus across the street from Lunardi’s
Arrives at: 7:38 AM
14184 Blossom Hill Rd, Los Gatos, 95032
Blossom Hill Square Shopping Center (behind US Bank)*
Arrives at 7:45 AM
16445 Shannon Rd, Los Gatos, 95032
Blossom Hill Park
AM bus on this route reaches Hillbrook at 7:50 AM
EXHIBIT 6
Hillbrook School Bus Routes 2021-22
San Jose PM Route Bus Stops
PM bus on this route departs Hillbrook at 3:10 PM
Arrives at 3:15 PM
16445 Shannon Road, Los Gatos, 95032
Blossom Hill Park
Arrives at 3:25 PM
14184 Blossom Hill Rd., Los Gatos, 95032
Blossom Hill Square Shopping Center (behind US Bank)
Arrives at: 3:33 PM
Meridian Ave. & Branham
VTA bus stop in front of CVS/Lunardi’s shopping center
Arrives at: 3:35 PM
3053 Meridian Ave, San Jose, 95124
Wells Fargo (front parking lot)
Arrives at: 3:43 PM
1405 Dry Creek Road, San Jose, 95125
Dry Creek & Hicks Road
Arrives at: 3:48 PM
1309 Willow Street, San Jose, 95125
Willow & Camino Ramon VTA stop
Hillbrook School Bus Routes 2021-22
Los Altos AM Route Bus Stops
Arrives at: 7:10 AM
1975 Grant Rd., Los Altos, 94024
Woodland Branch Library
Arrives at: 7:20 AM
12988 Saratoga Sunnyvale Rd Suite A., Saratoga, 95070
Argonaut Shopping Center (near Union Bank)
Arrives at: 7:25 AM
20390 Park Place, Saratoga, 95070
Village School of Saratoga
Arrives at: 7:33 AM
276 N Santa Cruz Ave., Los Gatos, 95030
Public Parking Lot near Manresa Bread
Arrives at: 7:38 AM
106 E Main Street, Los Gatos, 95030
Los Gatos Civic Center (VTA stop)
Arrives at: 7:43 AM
16880 Kennedy Rd. at Gem Ave., Los Gatos 95032
AM bus on this route arrives at Hillbrook at 7:48 AM.
Los Altos PM Route Bus Stops
PM bus departs Hillbrook at 3:10 PM.
Hillbrook School Bus Routes 2021-22
Arrives at: 3:15 PM
16929 Kennedy Rd./Ferris Ave., Los Gatos 95032
Kennedy & Ferris
Arrives at: 3:20 PM
151 E Main Street, Los Gatos, 95030
High School Court/Main Street, Los Gatos, CA 95030
Arrives at 3:25 PM
140 Saratoga Los Gatos Rd., Los Gatos, 95032
(near Chase Bank & Coldwell Banker) Public Parking Lot
Arrives at: 3:35 PM
20390 Park Place, Saratoga, 95070
Village School of Saratoga
Arrives at: 3:40 PM
12988 Saratoga Sunnyvale Rd Suite A., Saratoga, 95070
Argonaut Shopping Center (near Union Bank)
Arrives at: 3:55 PM
1975 Grant Rd., Los Altos, 94024
Woodland Branch Library
Saratoga AM Bus Stops
Arrives at 7:20 AM
18764 Cox Ave, Saratoga, CA 95070
Quito Village Shopping Center
Hillbrook School Bus Routes 2021-22
Arrives at: 7:28 AM
14107 Winchester Blvd., Los Gatos 95030
Vasona Station (Aldo’s parking lot)
Arrives at: 7:33 AM
15861 Winchester Blvd, at Via Sereno, Monte Sereno,95030
(VTA stop)
Arrives at 7:40 AM
15545 Los Gatos Blvd., Los Gatos (FedEx Kinkos parking lot)
AM bus on this route arrives at Hillbrook at 7:50 AM.
Saratoga PM Route Bus Stops
PM bus departs Hillbrook at 3:10 PM.
Arrives at: 3:15 PM
20 Cherry Blossom Ln. Los Gatos, 95032
Shir Hadash
Arrives at: 3:25 PM
14107 Winchester Blvd., Los Gatos 95030
Vasona Station (Aldo’s parking lot)
Arrives at 3:35 PM
18764 Cox Ave, Saratoga, CA 95070
Quito Village Shopping Center
Hillbrook School Bus Routes 2021-22
Late Afternoon PM Shuttle Stops*
Late Afternoon Courtesy Shuttles for students participating in afterschool athletics, activities and
enrichment classes.
Departs Hillbrook 4:15 PM 4:30 PM 4:45 PM 5:00 PM
Shir Hadash 4:20 PM 4:35 PM 4:50 PM 5:05 PM
Willow & Camino
Ramon
5:25 PM
Shir Hadash-20 Cherry Blossom Lane, Los Gatos, 95032
Willow & Camion Ramon-1309 Willow Street, San Jose,95125
Dear Commissioners,
The following is our annual update to the Planning Commission. This update details our compliance with
the conditional use permit. As the Planning Commission is aware, the Town Council approved a new CUP
for the school in March 2015. Since that approval six years ago, the school has been in full compliance.
We feel Hillbrook remains fully in compliance with the new CUP. In particular, the school has:
●posted the exception days and a list of the evening events for the 2021-22 school year on our
publicly accessible neighborhood section of our website as of August 1, 2021 -link here. See
below for the full list of exception days and events.
●reorganized our athletic program so that we only have athletic contests on campus at most three
days a week and only two days outside
●maintained a robust and mandatory Traffic Demand Management plan (TDM plan). Highlights of
the plan can be found on our website -link here.
●Installed and continued to monitor the traffic count monitoring system as approved by the Town
of Los Gatos.
●Worked with the Los Gatos Parks & Public Works department to ensure approval of any new bus
stops as explained in the CUP.
●Enrolled no more than the 414 maximum number of students for the 2018-19 school year. As of
the first day of school, September 1, we had 360 students enrolled.
●Reduced our summer programs to be in compliance with the requirements described in the CUP.
Over the last few years, we have implemented measures to manage our traffic and to ensure our
compliance with the CUP. We have an extensive Traffic Demand Management Plan (TDM plan), that
includes:
●A clear expectation for all families that they bike, walk, shuttle, or carpool to school each day.
●A Transportation Coordinator who oversees our TDM and ensures that families understand the
expectations and are given support in meeting the requirements.
●Three shuttles that bring students to and from school each day. For the first few weeks of the
school year, we averaged 146 students taking the shuttle in the morning and 136 students taking
the shuttle in the afternoon. Overall, more than 40 percent of students are consistently using
the shuttles.
●An active carpooling program, that includes online maps that help families identify carpool
buddies. The Transportation Coordinator supports families looking for carpool matches.
●A traffic and safety monitor who provides a daily presence in the neighborhood as well as
extensive signage that reminds people to drive slowly through the neighborhood (25 mph on
Lower Marchmont and 15 mph on Upper Marchmont).
●Active participation in Safe Routes to School. Hillbrook is the only private school in Los Gatos
that is an active member of this important organization.
●Various measures to encourage employee carpooling and alternative transportation options,
including financial incentives for using alternative forms of transportation.
EXHIBIT 7
The following are the exception days for the 2021-22 school year (days in which the school can have up
to 480 cars exiting campus):
First Day of School - September 1, 2021
Back To School Night*- September 14, 2021
Halloween/Fall Festival - October 29, 2021
Winter Concert*- December 15, 2021
Admission Open House - January 29, 2022
8th Grade Musical*- March 23, 2022
8th Grade Musical*- March 24, 2022
New JK/K Family Event - May 20, 2022
Alumni Celebration*- May 13, 2022
Middle School SIL Impact Summit*- May 26, 2022
The following are the evening & weekend events for the 2021-22 school year:
Back To School Night - September 14, 2021
Board/Employee Dinner - September 29, 2021
New Family Event - September 30, 2021
Winter Concert - December 15, 2021
Open House - January 29, 2022
8th Grade Musical - March 23, 2022
8th Grade Musical - March 24, 2022
Alumni Celebration - May 13, 2022
SIL Impact Summit - May 26, 2022
8th Grade Recognition Ceremony - June 6, 2022
The Planning Commission will see when it reviews our traffic from the 2020-21 school year that we are
successfully meeting the expectations of the daily cap of 880 cars (or 440 cars exiting campus). We had
no violations of the daily cap during the 2020-21 school year. This is particularly noteworthy given that
we were operating the school during the pandemic (school opened in mid-September 2020), and yet
even with the COVID-instituted restrictions on carpooling and limiting bus ridership, we managed to
remain below the cap.
As an additional note, there were two days during the 2020-21 school year where situations outside the
gates caused the counter to inaccurately capture the number of cars entering and exiting our campus.
On November 6, 2020, an estate sale was held at the house directly next to the school. As a result,
numerous cars used our campus as a turnaround spot. We sent video footage to the Town on that day.
On February 9, a tow truck parked outside the gate between approximately 2:30 -3 pm, forcing cars to
drive through the exit lane when they entered campus (thus doubling the count). We sent video footage
of this incident to the Town on that day.
We feel confident that the measures we have implemented these past few years will ensure we remain
in compliance with the traffic conditions as we increase our enrollment this year. We have worked hard
to prepare for the successful implementation of this new CUP, and we continue to make a concerted
effort to be a positive member of the greater Marchmont neighborhood and the Los Gatos community.
Sincerely,
Mark Silver Chuck Hammers
Head of School Chair, Board of Trustees
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