Staff Report with attachments
PREPARED BY: Dan Keller
Facilities & Environmental Services Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Director
of Parks and Public Works
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 11/02/2021 ITEM NO: 7
DATE: October 21, 2021
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a Certificate of Acceptance and
Notice of Completion for the Waterproofing Town-Wide Project (20-821-
2010), Completed by California Roofing Company for a Roof Replacement on
the Engineering Building and Authorize the Town Clerk to File for Recordation
RECOMMENDATION:
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
for the Waterproofing Town-Wide Project (20-821-2010), completed by California Roofing
Company for a roof replacement on the engineering building and authorize the Town Clerk to
file for recordation (Attachment 1).
BACKGROUND:
The adopted Fiscal Year (FY) 2019/20-2023/24 Capital Improvement Program (CIP) Budget
designates funding for Waterproofing Town-Wide (20-821-2010). The engineering building roof
replacement was identified as a priority project for use of this funding.
On April 20, 2021, the Town Council approved the Engineering Building Roof Replacement
Project and authorized the Town Manager to award a construction contract to California
Roofing Company, the lowest responsible bidder in an amount not to exceed $56,122, including
construction contingencies.
DISCUSSION:
The project replaced the roof on the engineering building that had reached the end of its
serviceable life with a more energy efficient roof with a lifespan of 30 years.
PAGE 2 OF 2 SUBJECT: Authorize the Town Manager to Execute a Certificate of Acceptance and Notice of Completion for the Waterproofing Town-Wide Project (20-821-2010), Completed by California Roofing Company for a Roof Replacement on the Engineering Building and authorize the Town Clerk to File for Recordation DATE: October 21, 2021
CONCLUSION:
Authorize the Town Manager to Execute a Certificate of Acceptance and Notice of Completion
for the Waterproofing Town-Wide Project (20-821-2010), completed by California Roofing
Company for a roof replacement on the engineering building and authorize the Town Clerk to
file for recordation
FISCAL IMPACT:
There were sufficient funds available in the CIP Budget for Waterproofing - Town-
wide Project as displayed in the fiscal table.
Waterproofing - Town-wide
CIP No. 821-2010
Budget Costs
GFAR $75,000
Total Budget $75,000
Construction $53,204
Total Expenditures $53,204
Available Balance $21,796
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and not further action was required.
Attachment:
1. Certificate of Acceptance and Notice of Completion
ATTACHMENT 1
Recording Requested by:
TOWN OF LOS GATOS
WHEN RECORDED MAIL TO:
TOWN CLERK
TOWN OF LOS GATOS
110 E MAIN ST
LOS GATOS, CA 95030
______________________________________________________________________________
(SPACE ABOVE BAR FOR RECORDER’S USE)
(RECORD WITHOUT FEE UNDER GOVERNMENT CODE SECTIONS 27383 AND 6103)
TYPE OF RECORDING
CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION
CIP NO. 821-2010 Waterproofing Town-Wide Project
TO WHOM IT MAY CONCERN:
I do hereby certify that California Roofing Co. Inc. completed the work called for in the
agreement with the Town of Los Gatos dated April 5, 2021. The work is outlined in the Town’s
bid process prepared by the Town of Los Gatos and generally consisted of furnishing all labor,
materials, tools, equipment, and services required for completion of the CIP No. 20-821-2010
located in the TOWN OF LOS GATOS, County of Santa Clara, State of California and was
completed, approved and accepted June 15, 2021.
Bond No.: ES00008722
Date: May 7, 2021
TOWN OF LOS GATOS
By: __________________________________
Laurel Prevetti, Town Manager
Acknowledgement Required
ATTACHMENT 1
AFFIDAVIT
To Accompany Certificate of Acceptance and Notice of Completion
CIP NO. 20-821-2010 Engineering Roof Replacement Project
I, LAUREL PREVETTI, the Town Manager of the Town of Los Gatos, have read the foregoing
CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION and know the contents thereof. The
same is true of my own knowledge, except as to the matters which are therein alleged on
information or belief, and as to those matters I believe it to be true.
I declare under penalty of perjury that the foregoing is true and correct and that this declaration
was executed on _____________________, 2021 at Los Gatos, California.
__________________________________________
LAUREL PREVETTI, TOWN MANAGER
Town of Los Gatos
RECOMMENDED BY:
Date: ____________________________
Matt Morley
Director of Parks and Public Works
APPROVED AS TO FORM:
Date: ____________________________
Robert Schultz, Town Attorney
Notary Jurat Required