Staff Report with attachments
PREPARED BY: Matt Morley
PPW Director
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 11/02/2021 ITEM NO: 6
DATE: October 22, 2021
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a Second Amendment to Agreement
for Consultant Services with Cuschieri Horton Architects for Additional
Architectural and Engineering Design Services for PPW Project 821-2302, in
an Amount of $53,100, for a Total Agreement Not to Exceed $218,450
RECOMMENDATION:
Authorize the Town Manager to execute a second amendment to Agreement for Consultant
Services with Cuschieri Horton Architects for additional architectural and engineering design
services for PPW Project 821-2302, in an amount of $53,100, for a total agreement not to
exceed $218,450.
BACKGROUND:
The Town’s adopted FY 2021/22 Capital Improvement Program Budget designates funding for
Town projects, including Project 821-2302, Building Replacement at the Corporation Yard. This
is a two phased project that converts warehouse space to office space and then replaces an old
portable building with a steel storage building at the northwest corner of the Parks and Public
Works (PPW) Corporation Yard on Miles Avenue.
On October 2, 2018, the Town Council authorized the Town Manager to execute an agreement
with Cuschieri Horton Architects for the Design of Corporation Yard Building Replacement and
Engineering Tenant Improvement project.
On August 18, 2020, the Town Council authorized the Town Manager to execute a construction
contract with DesignTek Consulting Group, LLC for the construction of Phase 1 of the project
which included tenant improvements of Engineering staff offices and conversion of warehouse
space into staff office space. The Phase 1 construction work has been completed. The
PAGE 2 OF 3 SUBJECT: Second Amendment to Agreement for Consultant Services with Cuschieri Horton Architects DATE: October 22, 2021
BACKGROUND (continued):
Maintenance staff has relocated to the new offices and Police evidence have been moved to a
temporary trailer in preparation for Phase 2 of the project.
DISCUSSION:
Phase 2 of the project includes purchasing and installation of a steel storage building to replace
the existing building that is currently used as Police evidence storage facility.
The permit process for the storage building includes review by the Santa Clara County Fire
Department. The review comments from the Fire Department added a requirement for the
proposed steel building to have either a one-hour fire rated wall or to place the building at least
10 feet away from the property lines. The cost of a steel building with one-hour fire rated walls
is substantially high so placement of the building at the required distance from the property
line is a more cost-effective solution. This option necessitates additional design work and
revision of plans for approval by the Fire Department. This amendment is for this additional
design work and construction administration work to be performed by Cuschieri Horton
Architects.
Bidding for construction of Phase 2 of the project will follow the completion of the additional
design work.
CONCLUSION:
Staff recommends that Town Council authorize the Town Manager to execute the contract to
allow for this project to progress.
COORDINATION:
The design of this project has been coordinated with Community Development Department and
County Fire through the building permit process.
PAGE 3 OF 3 SUBJECT: Second Amendment to Agreement for Consultant Services with Cuschieri Horton Architects DATE: October 22, 2021
FISCAL IMPACT:
Building Replacement at Corporation Yard
Project 821-2302
Budget Costs
GFAR $1,915,800
Total Budget $1,915,800
Construction (Including Contingencies) $696,447
Consultation Services (Expense + Encumbrance) $210,884
Solutions Office Interiors $108,000
Consultation Services (Approved with this Report) $53,100
Other Construction $73,664
Modular Unit Rental $10,637
Construction Inspection $7,443
Equipment Acquisition/Installation $6,055
Blueprint/Copy/Postage $1,772
Advertising $1,064
Total Expenditures $1,169,066
Remaining Budget $746,734
There are sufficient funds available in the project budget for the contract amendment.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301 a and d). A
Notice of Exemption will not be filed.
Attachment:
1. Draft Second Amendment with the Original Agreement with Cuschieri Horton Architects
dated October 3, 2018 and First Amendment dated March 2, 2021.
This Page Intentionally Left Blank
Page 1 of 2
Cuschieri Horton Architects – Second Amendment to Agreement for Consultant Services
SECOND AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES
This SECOND AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES is dated for
identification this 2nd day of November 2021 and amends that certain AGREEMENT FOR
CONSULTANT SERVICES dated October 3, 2018, and FIRST AMENDMENT TO AGREEMENT dated
March 3, 2021 made by and between the TOWN OF LOS GATOS, ("Town,") and Cuschieri Horton
Architects (“Consultant”).
RECITALS
A.Town and Consultant entered into an Agreement for Consultant Services on October 3,
2018 (“Agreement”), a copy of which is attached hereto and incorporated by reference as
Attachment 1 to this Amendment.
B.Town and Consultant entered into First Amendment to the Agreement for Consultant
Services on March 3, 2021 (“Agreement”), a copy of which is attached hereto and
incorporated by reference as Attachment 2 to this Amendment.
C.Town desires to make second amendment the Agreement to add to the scope of services
and provide additional compensation for additional architectural and engineering design
services to support building replacement at Parks and Public Works Corp Yard.
AMENDMENT
1.Section 2.1 Scope of Services is amended to read:
Consultant shall provide services as described in that certain Cost Proposal sent to the
Town on October 14, 2021, which is hereby incorporated by referenced and attached as
Exhibit C.
2.Section 2.6 Compensation is amended to read:
Additional compensation for Consultant’s professional services shall be $53,100, for a total
agreement not to exceed $218,450.
3.All other terms and conditions of the Agreement remain in full force and effect.
ATTACHMENT 1
Page 2 of 2
Cuschieri Horton Architects – Second Amendment to Agreement for Consultant Services
IN WITNESS WHEREOF, the Town and Consultant have executed this Amendment.
Town of Los Gatos by: Consultant by:
_______________________________ ______________________________
Laurel Prevetti
Town Manager
______________________________
Name/Title
Recommended by:
__________________________________
Matt Morley
Director of Parks and Public Works
Approved as to Form:
__________________________________
Robert Schultz, Town Attorney
Attest:
__________________________________
Shelley Neis, MMC, CPMC, Town Clerk
Cuschieri Horton
Architects
APC Architecture
Planning
Interiors
14 October 2021
CHA Add Service 5 - Proposal
1 Cuschieri Horton Architects ● 20 S. Santa Cruz Ave, Suite 108, Los Gatos, CA ● 408.371.8200
14 October 2021
CHA# 1826.05
Matt Morley
Director
Parks and Public Works Department
Town of Los Gatos
41 Miles Avenue, Los Gatos, CA 95030
Project / Location:
TLG – Engineering TI and Storage Building
41 Miles Avenue, Los Gatos, CA 95030
RE: Additional Services #5 Fee Proposal for Additional Construction Administration Services for the Storage
Building
Dear Matt,
Please find enclosed Cuschieri Horton Architects (CHA) request for approval of additional Architectural and
Engineering services for the above noted project. This proposal represents an additional scope of work for
an additional (4) month Construction Administration services in connection to the proposed Storage
Building, which was not covered within our original project proposal #201832, dated 06/01/18, nor any prior
additional design service proposals.
SCOPE OF WORK:
This added scope of work includes:
Extended Construction Administration Services for four (4) months for the Storage Building
construction.
Therefore, this fully executed agreement will constitute approval for A/E services expended as noted
above, as well as incorporation into the overall permitted project set during CA phase of work.
ASSUMPTIONS:
AOR efforts in assisting the contractor in evaluating and ensuring compliance with the contract
documents, coordinate and inspect contractor’s work. Coordination with the Design team,
Contractor and the Owner in reviewing submittals and responding to RFIs. Attend weekly
construction meetings.
Change in Scope, increase in Schedule, &/or any unforeseen conditions may result in add services.
All prior assumptions and scope noted within original and prior approved proposal(s) remain
applicable for this additional service proposal unless otherwise updated or noted above.
See attached Consulting Engineer’s proposal for their respective Assumptions.
EXCLUSIONS (can be provided as an additional service & billed at current SOC, if needed):
Preparation of documentation beyond those described above and within this proposal.
Additional revisions during CA period.
All prior exclusions and scope noted within original approved proposal remain applicable for this
additional service proposal unless otherwise updated or noted above.
See attached Consulting Engineer’s proposal for their respective Exclusions.EXHIBIT C
Cuschieri Horton
Architects
APC Architecture
Planning
Interiors
16 September 2021
CHA Add Service 5 - Proposal
2 Cuschieri Horton Architects ● 20 S. Santa Cruz Ave, Suite 108, Los Gatos, CA ● 408.371.8200
PROFESSIONAL FEES:
Town of Los Gatos Engineering Building TI
and Storage Building
Additional Services #5
Fees
(4) Month Extended Construction
Administration Services
CHA – Cuschieri Horton Architects Construction Administration Services $ 21,500
BASE Design Structural Construction
Administration Services
$ 1,200
Sandis Civil Construction Administration $ 3,000
ACIES Engineering MEP Construction Administration
Services
$ 3,000
(Add Services): $ 28,700
We propose the following CHA Staff and SOC rates for this project:
Project Manager– Dan Cuschieri, Architect, (Hourly rate: $170/hr.)
Senior Designer – Ray Bolisay (Hourly rate: $150/hr.)
Job Captain – Sanobar Girap (Hourly rate: $135/hr.)
CAD drafter (Hourly rate: $115/hr.)
Reimbursable Charges: Computed at cost + 10%.
AGREEMENT FOR SERVICES:
Above noted services will be provided in accordance with the standard AIA agreement, to be provided by
CHA. If the TLG has their own agreement, please provide to CHA for review and execution. CHA will
proceed with these services following distribution, review and our receipt of TLG signed approval followed
by an executed Agreement between CHA and TLG, issued for these services. Services outside this
proposed scope of work will be billed hourly per CHA and CHA’s engineering consultant’s current schedule
of charges, following Owner approval of such additional work.
Thank you for your consideration and approval of this additional work. Please call with any questions.
Sincerely
Dan Cuschieri, AIA, Principal
By signing below, you have acknowledged acceptance of the terms, fees, & conditions of this proposal letter, and authorize Cuschieri
Horton Architects to proceed with the proposed services, included with any amendment to the fully executed prime agreement.
(Please email signed/executed color copy to CHA)
________________________________________________________________ ______________________
Signature of Owner representative (s) Date
________________________________________________________________ __________________________________________________________ Full Name of Owner representative(s)
Cc: Tony Cuschieri (CHA), Kristi Pearce-Percy (CHA), Jeannette Keplinger (CHA)
582 Market Street, Suite 1402 | San Francisco, CA 94104 | T 415-466-2997 | www.BASEdesigninc.com
September 15, 2021
Dan Cuschieri
Cuschieri Horton Architects
20 S. Santa Cruz Avenue
Suite 108
Los Gatos, CA
95030
RE: TLG Storage Building
Construction Administration Schedule
Cuschieri Horton Architects Project No. 1826
BASE Design Project No. 18174, Add Service #2
Dear Mr. Cuschieri,
Per emails from Ray Bolisay of your office sent September 14, 2021, the construction phase of
the Storage Building will be extended by four months. This extended construction schedule will
require additional time for construction administration.
BASE Design proposes to provide the scope of services described above for the new storage
building construction at an hourly rate of $150, not to exceed of $1,200 (One Thousand and
Two Hundred Dollars).
We hope that this add service proposal is acceptable to you. If the fees and terms provided
herein are acceptable, this letter can serve as our agreement and our authorization to proceed.
Sincerely,
BASE Design
Katy Briggs, SE 5732
Principal
ACCEPTED BY:
Cuschieri Horton Architects
BY:
DATE:
BUILD ON. | 1
September 16, 2021
Project No. 218290
Dan Cuschieri
Cuschieri Horton Architects
1475 S. Bascom Avenue, Suite 204
Campbell, CA 95008
T: 408.371.8200
E: dan@charch.com
RE: LOS GATOS ENGINEERING BUILDING TI
ASR #2 – STORAGE BUILDING RELOCATION
LOS GATOS, CA
Dear Dan,
This letter is our amendment to the original proposal dated May 23, 2018 for the above referenced project. The
following scope of work is included in this amendment, per the email received on 09/14/21 from Ray Bolisay,
Cuschieri Horton Architects:
1. Adjust storage building an additional five (5) feet from property line.
2. Adjust all grading and utility improvements with respect to building relocation.
3. Revise civil plan set to architectural team for town submittal.
4. Respond to one (1) round of town review comments.
· Construction Documents – $7,000
· Construction Administration – $3,000
These services will be provided for the sum of $10,000 (Ten Thousand Dollars) and will be performed under the
terms and conditions of our original contract. Please return one signed copy of this letter to our Campbell
office as your authorization to proceed.
Regards, Approved
CUSCHIERI HORTON ARCHITECTS
Chad Browning, PE, LEED AP, QSD/P By: ____________________________________
Associate Principal
Title: __________________________________
Date: __________________________________
Steve Yazalina
Project Manager
ASR #3 - Extended 4-Month
Construction Administration
1. Extended 4-month construction administration.
ACIES
ENGINEERING
400 N. McCarthy Blvd, Suite 250, Milpitas, CA 95035 phone: (408) 522-5255 fax: (408) 522-5260 info@acies.net
AUTHORIZATION FOR REQUESTED ADDITIONAL SERVICES
CLIENT: Cuschieri Horton Architects
20 S. Santa Cruz Ave, Suite 108
Los Gatos, CA 95030
Tel: (408) 371-8200 x1121
DATE: 09-15-2021
AUTHORIZED REPRESENTATIVE: Ray Bolisay rbolisay@charch.com
PROJECT: Los Gatos Engineering TI
41 Miles Avenue
Los Gatos, CA 95030
PROJECT NUMBER: 180541.03
DESCRIPTION OF ADDITIONAL SERVICES:
Additional MEP Engineering and Design assistance to provide Construction Administration support services (4 months) for the Storage building.
ADDITIONAL SERVICE FEE: Time and Material But Not To Exceed $3,000.00
REIMBURSABLE EXPENSES shall refer to those out-of-pocket costs, expenses, fees, or charges which ACIES incurs on the CLIENT’s behalf. “Reimbursable Expenses” include but are not limited to:
- Production of drawings, calculations, etc. - Travel expenses
- Shipping and postage - All fees paid to local agencies or government offices on behalf of the CLIENT or the project.
Prevailing in-house reimbursable expense rates are as follows:
Item Price
Reimbursement - Bond 11 x 17 $0.75
Reimbursement - Bond 17 x 22 $1.00
Reimbursement - Bond 18 x 24 $1.00
Reimbursement - Bond 22 x 34 $1.50
Reimbursement - Bond 24 x 22 $1.00
Reimbursement - Bond 30 x 42 $2.75
Reimbursement - Bond 36 x 24 $2.50
Reimbursement - Bond 36 x 48 $4.00
Reimbursement - Vellums $10.00
Reimbursement - Mileage $0.58/mile
Reimbursement - Acies Messenger $25.00
Reimbursement - Drawings Delivery Varies
Reimbursement - Copies $0.10/sheet
LOS GATOS ENGINEERING, 41 MILES AVE. PAGE 2
LOS GATOS, CA 180541.03
400 N. McCarthy Blvd, Suite 250, Milpitas, CA 95035 phone: (408) 522-5255 fax: (408) 522-5260 info@acies.net
PREVAILING HOURLY BILLING RATES:
Principal $230.00/hr
Associate $190.00/hr
Project Director $175.00/hr
Project Manager $150.00/hr
Project Engineer $130.00/hr
Designer $115.00/hr
REVIT / CAD Operator $120.00/hr
Administrator $85.00/hr
All terms and conditions from original proposal dated 06-19-2018 apply to this additional service agreement. Reimbursable expenses such as drawing reproduction, copying, fax, travel expenses, long distance telephone and toll calls, shipping, postage & etc will be charged at 1.1 times their cost to Acies. EXECUTION: In witness whereof, the parties hereto have accepted, made and executed this Agreement upon the terms, conditions and provisions above stated, the day and year first above written.
SUBMITTED BY: APPROVED BY: ACIES ENGINEERING
SRDJAN REBRACA, PE PRINT:
PRINCIPAL DATE:
DATE: SEPTEMBER 15, 2021
Cuschieri Horton
Architects
APC Architecture
Planning
Interiors
14 October 2021
CHA Add Service 6 Rev01- Proposal
1 Cuschieri Horton Architects ● 20 S. Santa Cruz Ave, Suite 108, Los Gatos, CA ● 408.371.8200
14 October 2021
CHA# 1826.06
Matt Morley
Director
Parks and Public Works Department
Town of Los Gatos
41 Miles Avenue, Los Gatos, CA 95030
Project / Location:
TLG – Engineering TI and Storage Building
41 Miles Avenue, Los Gatos, CA 95030
RE: Additional Services #6 Rev01 Fee Proposal for Additional Design Services to Relocate the Storage
Building
Dear Matt,
Please find enclosed Cuschieri Horton Architects (CHA) request for approval of additional Architectural and
Engineering services for the above noted project. This proposal represents an additional scope of work for
relocation of the Storage building, which was not covered within our original project proposal #201832,
dated 06/01/18, nor any prior additional design service proposals.
SCOPE OF WORK:
This added scope of work includes:
Relocate the proposed Storage building 10 feet away from the north property line.
Rearrange HVAC unit for the Storage building due to the relocation of the building.
Adjust grades, elevations, and utility improvements with respect to the relocation of the Storage
building.
Redesign parking and ramps in front of the relocated Storage building.
Therefore, this fully executed agreement will constitute approval for A/E services expended as noted
above, as well as incorporation into the overall permitted project set during CA phase of work.
ASSUMPTIONS:
AOR efforts in coordination and preparation of the revised drawings and resubmission to the Town of
Los Gatos Building Department.
Change in Scope, increase in Schedule, &/or any unforeseen conditions may result in add services.
All prior assumptions and scope noted within original and prior approved proposal(s) remain
applicable for this additional service proposal unless otherwise updated or noted above.
See attached Consulting Engineer’s proposal for their respective Assumptions.
EXCLUSIONS (can be provided as an additional service & billed at current SOC, if needed):
Preparation of documentation beyond those described above and within this proposal.
Additional revisions during CA period.
All prior exclusions and scope noted within original approved proposal remain applicable for this
additional service proposal unless otherwise updated or noted above.
See attached Consulting Engineer’s proposal for their respective Exclusions.
Cuschieri Horton
Architects
APC Architecture
Planning
Interiors
14 October 2021
CHA Add Service 6 Rev01- Proposal
2 Cuschieri Horton Architects ● 20 S. Santa Cruz Ave, Suite 108, Los Gatos, CA ● 408.371.8200
PROFESSIONAL FEES:
Town of Los Gatos Engineering Building TI
and Storage Building
Additional Services #6
Fees
Relocation of Storage Building
CHA – Cuschieri Horton Architects Architectural Design Fee $ 11,900
Sandis Civil Design Fee $ 7,000
ACIES Engineering MEP Design Fee $ 5,500
(Add Services): $ 24,400
We propose the following CHA Staff and SOC rates for this project:
Project Manager– Dan Cuschieri, Architect, (Hourly rate: $170/hr.)
Senior Designer – Ray Bolisay (Hourly rate: $150/hr.)
Job Captain – Sanobar Girap (Hourly rate: $135/hr.)
CAD drafter (Hourly rate: $115/hr.)
Reimbursable Charges: Computed at cost + 10%.
AGREEMENT FOR SERVICES:
Above noted services will be provided in accordance with the standard AIA agreement, to be provided by
CHA. If the TLG has their own agreement, please provide to CHA for review and execution. CHA will
proceed with these services following distribution, review and our receipt of TLG signed approval followed
by an executed Agreement between CHA and TLG, issued for these services. Services outside this
proposed scope of work will be billed hourly per CHA and CHA’s engineering consultant’s current schedule
of charges, following Owner approval of such additional work.
Thank you for your consideration and approval of this additional work. Please call with any questions.
Sincerely
Dan Cuschieri, AIA, Principal
By signing below, you have acknowledged acceptance of the terms, fees, & conditions of this proposal letter, and authorize Cuschieri
Horton Architects to proceed with the proposed services, included with any amendment to the fully executed prime agreement. (Please email signed/executed color copy to CHA)
________________________________________________________________ ______________________
Signature of Owner representative (s) Date
________________________________________________________________ __________________________________________________________
Full Name of Owner representative(s)
Cc: Tony Cuschieri (CHA), Kristi Pearce-Percy (CHA), Jeannette Keplinger (CHA)
BUILD ON. | 1
September 16, 2021
Project No. 218290
Dan Cuschieri
Cuschieri Horton Architects
1475 S. Bascom Avenue, Suite 204
Campbell, CA 95008
T: 408.371.8200
E: dan@charch.com
RE: LOS GATOS ENGINEERING BUILDING TI
ASR #2 – STORAGE BUILDING RELOCATION
LOS GATOS, CA
Dear Dan,
This letter is our amendment to the original proposal dated May 23, 2018 for the above referenced project. The
following scope of work is included in this amendment, per the email received on 09/14/21 from Ray Bolisay,
Cuschieri Horton Architects:
1. Adjust storage building an additional five (5) feet from property line.
2. Adjust all grading and utility improvements with respect to building relocation.
3. Revise civil plan set to architectural team for town submittal.
4. Respond to one (1) round of town review comments.
· Construction Documents – $7,000
· Construction Administration – $3,000
These services will be provided for the sum of $10,000 (Ten Thousand Dollars) and will be performed under the
terms and conditions of our original contract. Please return one signed copy of this letter to our Campbell
office as your authorization to proceed.
Regards, Approved
CUSCHIERI HORTON ARCHITECTS
Chad Browning, PE, LEED AP, QSD/P By: ____________________________________
Associate Principal
Title: __________________________________
Date: __________________________________
Steve Yazalina
Project Manager
ACIES
ENGINEERING
400 N. McCarthy Blvd, Suite 250, Milpitas, CA 95035 phone: (408) 522-5255 fax: (408) 522-5260 info@acies.net
AUTHORIZATION FOR REQUESTED ADDITIONAL SERVICES
CLIENT: Cuschieri Horton Architects
20 S. Santa Cruz Ave, Suite 108
Los Gatos, CA 95030
Tel: (408) 371-8200 x1121
DATE: Revised
10-12-2021
AUTHORIZED REPRESENTATIVE: Ray Bolisay rbolisay@charch.com
PROJECT: Los Gatos Engineering TI
41 Miles Avenue
Los Gatos, CA 95030
PROJECT NUMBER: 180541.05
DESCRIPTION OF ADDITIONAL SERVICES:
Additional MEP Engineering and Design assistance for a proposed revision on the location of the Town of Los Gatos storage building. The scope of work includes:
• Move Storage Building away from the northwest property line by 10’-0” per “Additonal Scope - Storage Building Relocation.pdf” sketch.
• Relocate HVAC unit and reconfigure ductwork going inside the building.
• Ramp and parking areas in front of the storage building shall also move to the proposed location.
ADDITIONAL SERVICE FEE: $5,500
REIMBURSABLE EXPENSES shall refer to those out-of-pocket costs, expenses, fees, or charges which ACIES incurs on the CLIENT’s behalf. “Reimbursable Expenses” include but are not limited to:
- Production of drawings, calculations, etc. - Travel expenses - Shipping and postage - All fees paid to local agencies or government offices on behalf of the CLIENT or the project.
Prevailing in-house reimbursable expense rates are as follows:
LOS GATOS ENGINEERING, 41 MILES AVE. PAGE 2
LOS GATOS, CA 180541.05
400 N. McCarthy Blvd, Suite 250, Milpitas, CA 95035 phone: (408) 522-5255 fax: (408) 522-5260 info@acies.net
PREVAILING HOURLY BILLING RATES:
Principal $230.00/hr
Associate $190.00/hr
Project Director $175.00/hr
Project Manager $150.00/hr
Project Engineer $130.00/hr
Designer $115.00/hr
REVIT / CAD Operator $120.00/hr
Administrator $85.00/hr
All terms and conditions from original proposal dated 06-19-2018 apply to this additional service agreement. Reimbursable expenses such as drawing reproduction, copying, fax, travel expenses, long distance telephone and toll calls, shipping, postage & etc will be charged at 1.1 times their cost to Acies. EXECUTION: In witness whereof, the parties hereto have accepted, made and executed this Agreement upon the terms, conditions and provisions above stated, the day and year first above written.
SUBMITTED BY: APPROVED BY: ACIES ENGINEERING
TOMISLAV GAJIC, PE PRINT:
PRINCIPAL DATE:
DATE: REVISED OCTOBER 12, 2021
Item Price
Reimbursement - Bond 11 x 17 $0.75
Reimbursement - Bond 17 x 22 $1.00
Reimbursement - Bond 18 x 24 $1.00
Reimbursement - Bond 22 x 34 $1.50
Reimbursement - Bond 24 x 22 $1.00
Reimbursement - Bond 30 x 42 $2.75
Reimbursement - Bond 36 x 24 $2.50
Reimbursement - Bond 36 x 48 $4.00
Reimbursement - Vellums $10.00
Reimbursement - Mileage $0.58/mile
Reimbursement - Acies Messenger $25.00
Reimbursement - Drawings Delivery Varies
Reimbursement - Copies $0.10/sheet
ATTACHMENT 1
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DocuSign Envelope ID: 4AE2EA17-7731-4345-A1D7-F16FF2D5D1AA
DocuSign Envelope ID: 4AE2EA17-7731-4345-A1D7-F16FF2D5D1AA
DocuSign Envelope ID: 4AE2EA17-7731-4345-A1D7-F16FF2D5D1AA
DocuSign Envelope ID: 4AE2EA17-7731-4345-A1D7-F16FF2D5D1AA
Page 1 of 2
Cuschieri Horton Architects – First Amendment to Agreement for Consultant Services
FIRST AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES
This FIRST AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES is dated for
identification this 2nd day of March 2021 and amends that certain AGREEMENT FOR CONSULTANT
SERVICES dated October 3, 2018, made by and between the TOWN OF LOS GATOS, ("Town,") and
Cuschieri Horton Architects (“Consultant”).
RECITALS
A. Town and Consultant entered into an Agreement for Consultant Services on October 3,
2018 (“Agreement”), a copy of which is attached hereto and incorporated by reference as
Attachment 1 to this Amendment.
B. Town desires to amend the Agreement to add to the scope of services and provide
additional compensation for Design Services and Fire Water Underground Design Services
to support tenant improvements (TI) at the Town’s Engineering Building.
AMENDMENT
1. Section 2.1 Scope of Services is amended to read:
Consultant shall provide services as described in that certain Cost Proposal sent to the
Town on October 10, 2020, which is hereby incorporated by referenced and attached as
Exhibit B.
2. Section 2.6 Compensation is amended to read:
Additional compensation for Consultant’s professional services shall be $16,350, for a total
agreement not to exceed $165,350.
3. All other terms and conditions of the Agreement remain in full force and effect.
DocuSign Envelope ID: 4AE2EA17-7731-4345-A1D7-F16FF2D5D1AA
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Cuschieri Horton Architects – First Amendment to Agreement for Consultant Services
IN WITNESS WHEREOF, the Town and Consultant have executed this Amendment.
Town of Los Gatos by: Consultant by:
_______________________________ ______________________________
Laurel Prevetti
Town Manager
______________________________
Name/Title
Recommended by:
__________________________________
Matt Morley
Director of Parks and Public Works
Approved as to Form:
__________________________________
Robert Schultz, Town Attorney
Attest:
__________________________________
Shelley Neis, MMC, CPMC, Town Clerk
DocuSign Envelope ID: 4AE2EA17-7731-4345-A1D7-F16FF2D5D1AA
Dan Cuschieri, AIA, Principal Architect
3/10/2021
3/10/2021
3/11/2021
3/11/2021
3/11/2021
Cuschieri Horton
Architects
APC Architecture
Planning
Interiors
10 October 2020
CHA Add Service 1 - Proposal
1 Cuschieri Horton Architects ● 20 S. Santa Cruz Ave, Suite 108, Los Gatos, CA ● 408.371.8200
10 October 2020
CHA# 1826.01
Matt Morley
Director
Parks and Public Works Department
Town of Los Gatos
41 Miles Avenue, Los Gatos, CA 95030
Project / Location:
TLG – Engineering Building TI & Storage Building
41 Miles Avenue, Los Gatos, CA 95030
RE: Additional Services #1 Fee Proposal for Additional Design Services for Fire Water Underground Design
Submittal to Connect to the Proposed Storage Building.
Dear Matt,
Please find enclosed Cuschieri Horton Architects (CHA) request for approval of additional Architectural and
Engineering services for the above noted project. This proposal represents an additional scope of work for
Fire Water underground work connection to the proposed Storage Building, which was not covered within
our original project proposal #201832, dated 06/01/18, nor any prior additional design service proposals,
and a result of the Santa Clara County Fire Department Review comments and requirements.
SCOPE OF WORK:
This added scope of work includes:
Provide plans for a new fire water connection to the proposed Storage Building.
Provide supplemental topographic survey of the area showing existing water features (hydrants and
valves), locations of utility vaults, manholes, catch basins and invert information of storm and
sanitary sewers, underground utility lines such as gas, water, electric, and any onsite utilities.
Address 2nd review comments relating to the fire water connection to the proposed Storage Building
(Civil comments only).
This will require modifications and additional drawings to be issued for the Town of Los Gatos Building Dept
for review and approval.
Therefore, this fully executed agreement will constitute approval for A/E services expended as noted
above, as well as incorporation into the overall permitted project set during CA phase of work.
ASSUMPTIONS:
AOR efforts in the coordination and preparation of the Fire Water underground drawing revisions for
the proposed Storage Building to be submitted to the Town of Los Gatos Building Department review
and approval.
Change in Scope, increase in Schedule, &/or any unforeseen conditions may result in add services.
All prior assumptions and scope noted within original and prior approved proposal(s) remain
applicable for this additional service proposal unless otherwise updated or noted above.
See attached Consulting Engineer’s proposal for their respective Assumptions.
EXCLUSIONS (can be provided as an additional service & billed at current SOC, if needed):
Preparation of documentation beyond those described above and within this proposal.
EXHIBIT B
DocuSign Envelope ID: 4AE2EA17-7731-4345-A1D7-F16FF2D5D1AA
Cuschieri Horton
Architects
APC Architecture
Planning
Interiors
10 October 2020
CHA Add Service 1 - Proposal
2 Cuschieri Horton Architects ● 20 S. Santa Cruz Ave, Suite 108, Los Gatos, CA ● 408.371.8200
Additional revisions during CA period.
All prior exclusions and scope noted within original approved proposal remain applicable for this
additional service proposal unless otherwise updated or noted above.
See attached Consulting Engineer’s proposal for their respective Exclusions.
PROFESSIONAL FEES:
Town of Los Gatos Engineering Building TI
and Storage Building
Additional Services #1
Fees
Fire Alarm/Fire Sprinkler/Fire Water
Underground Submittal
CHA – Cuschieri Horton Architects Architectural Design Services $ 8,500
Sandis Fire Water Underground Design
Services
$ 7,850
(Add Services): $16,350
We propose the following CHA Staff and SOC rates for this project:
Project Manager– Dan Cuschieri, Architect, (Hourly rate: $170/hr.)
Senior Designer – Ray Bolisay (Hourly rate: $150/hr.)
Job Captain – Sanobar Girap (Hourly rate: $135/hr.)
CAD drafter (Hourly rate: $115/hr.)
Reimbursable Charges: Computed at cost + 10%.
AGREEMENT FOR SERVICES:
Above noted services will be provided in accordance with the standard AIA agreement, to be provided by
CHA. If the TLG has their own agreement, please provide to CHA for review and execution. CHA will
proceed with these services following distribution, review and our receipt of TLG signed approval followed
by an executed Agreement between CHA and TLG, issued for these services. Services outside this
proposed scope of work will be billed hourly per CHA and CHA’s engineering consultant’s current schedule
of charges, following Owner approval of such additional work.
Thank you for your consideration and approval of this additional work. Please call with any questions.
Sincerely
Dan Cuschieri, AIA, Principal
By signing below, you have acknowledged acceptance of the terms, fees, & conditions of this proposal letter, and authorize Cuschieri
Horton Architects to proceed with the proposed services, included with any amendment to the fully executed prime agreement.
(Please email signed/executed color copy to CHA)
________________________________________________________________ ______________________
Signature of Owner representative (s) Date
________________________________________________________________ __________________________________________________________ Full Name of Owner representative(s)
Cc: Tony Cuschieri (CHA), Kristi Pearce-Percy (CHA), Jeannette Keplinger (CHA)
DocuSign Envelope ID: 4AE2EA17-7731-4345-A1D7-F16FF2D5D1AA
1700 S. Winchester Boulevard | Campbell, CA 95008 | T: 408.636.0900 | www.sandis.net
SILICON VALLEY TRI-VALLEY CENTRAL VALLEY SACRAMENTO EAST BAY/SF
August 12, 2020
Project No. 218290
Dan Cuschieri
Cuschieri Horton Architects
1475 S. Bascom Avenue, Suite 204
Campbell, CA 95008
T: 408.371.8200
E: dan@charch.com
RE: LOS GATOS ENGINEERING BUILDING TI
ASR #1 – SURVEYING & ENGINEERING SERVICES
LOS GATOS, CA
Dear Dan,
This letter is our amendment to the original proposal dated May 23, 2018, for the above referenced
project. The following scope of work is included in this amendment:
SUPPLEMENTAL TOPOGRAPHIC SURVEY $3,600
Perform a supplemental topographic survey of the area per the attached Exhibit A.
Provide field and office work to produce a supplemental topographic survey at a scale of 1" = 20'.
This survey will show the location of the underground utility locating paint marks. The location of utility
vaults, manholes, catch basins and invert information of storm and sanitary sewers will be shown
based upon a field survey. The location of underground utility lines such as gas, water, electric, and
any onsite utilities will be shown based upon available agency records and mechanical detection of
existing utilities.
Existing water features (hydrants and valves) in the area of the proposed POC will also be
documented.
Mechanical locating services will be provided for detectable utilities using standard locating methods
as listed in the California Government Code section 4216 through 4216.9. Depths and sizes of
conduits will not be provided unless specifically requested in advance. Empty conduits, irrigation
lines, hose bibs and abandoned utilities will also not be located unless specifically requested in
advance. A reasonable effort will be made to locate existing subsurface utilities but individual field
conditions will dictate the thoroughness of our survey. Only actual excavation will reveal the locations
of such utilities.
We reserve the right to utilize aerial survey techniques if deemed appropriate for scope and site
features. Aerial survey will be supplemented with conventional survey for utility information and
survey under trees or areas not visible from above. Aerial spot elevations for aerial survey will be
shown to an accuracy of ±0.1 (one tenth) of a foot.
ENGINEERING SERVICES $4,250
Provide a utility plan for a new fire water connection to the proposed structure.
Submit to San Jose Water for review and approval.
Coordinate with the subconsultants.
Respond to two (2) rounds of review comments.
DocuSign Envelope ID: 4AE2EA17-7731-4345-A1D7-F16FF2D5D1AA
August 12, 2020
Project No. 218290
Dan Cuschieri
Cuschieri Horton Architects
Page 2
1700 S. Winchester Boulevard | Campbell, CA 95008 | T: 408.636.0900 | www.sandis.net
SILICON VALLEY TRI-VALLEY CENTRAL VALLEY SACRAMENTO EAST BAY/SF
These services will be provided for the amounts listed above and will be performed under the terms and
conditions of our original contract.
Please return one signed copy of this letter to our Campbell office as your authorization to proceed.
proceed.
Regards Approved
CUSCHIERI HORTON ARCHITECTS
Stephen Yazalina By:
Project Manager
Title:
Date:
Chad Browning, PE, LEED AP, QSD/P
Associate Principal
Attachments: Exhibit A
DocuSign Envelope ID: 4AE2EA17-7731-4345-A1D7-F16FF2D5D1AA
Exhibit ADocuSign Envelope ID: 4AE2EA17-7731-4345-A1D7-F16FF2D5D1AA