Amended AgendaPage 1 of 4
TOWN OF LOS GATOS COUNCIL MEETING AGENDA SEPTEMBER 21, 2021
110 EAST MAIN STREET
LOS GATOS, CA
Marico Sayoc, Mayor
Rob Rennie, Vice Mayor
Mary Badame, Council Member
Matthew Hudes, Council Member
Marie Ristow, Council Member
PARTICIPATION IN THE PUBLIC PROCESS
How to participate: The Town of Los Gatos strongly encourages your active participation in the
public process, which is the cornerstone of democracy. If you wish to speak to an item on the
agenda, please follow the participation instructions on page 2 of this agenda. If you wish to speak
to an item NOT on the agenda, you may do so during the “Verbal Communications” period, by
following the participation instructions on page 2 of this agenda. The time allocated to speakers
may change to better facilitate the Town Council meeting.
Effective Proceedings: The purpose of the Town Council meeting is to conduct the business of
the community in an effective and efficient manner. For the benefit of the community, the Town
of Los Gatos asks that you follow the Town’s meeting guidelines while attending Town Council
meetings and treat everyone with respect and dignity. This is done by following meeting
guidelines set forth in State law and in the Town Code. Disruptive conduct is not tolerated,
including but not limited to: addressing the Town Council without first being recognized;
interrupting speakers, Town Council or Town staff; continuing to speak after the allotted time
has expired; failing to relinquish the podium when directed to do so; and repetitiously addressing
the same subject.
Deadlines for Public Comment and Presentations are as follows:
• Persons wishing to make an audio/visual presentation on any agenda item must submit the
presentation electronically, either in person or via email, to the Clerk’s Office no later than
3:00 p.m. on the day of the Council meeting.
• Persons wishing to submit written comments to be included in the materials provided to
Town Council must provide the comments as follows:
o For inclusion in the regular packet: by 11:00 a.m. the Thursday before the Council
meeting
o For inclusion in any Addendum: by 11:00 a.m. the Monday before the Council meeting
o For inclusion in any Desk Item: by 11:00 a.m. on the day of the Council Meeting
Town Council Meetings Broadcast Live on KCAT, Channel 15 (on Comcast) on the 1st and 3rd Tuesdays at 7:00 p.m.
Rebroadcast of Town Council Meetings on the 2nd and 4th Mondays at 7:00 p.m.
Live & Archived Council Meetings can be viewed by going to:
www.LosGatosCA.gov/TownYouTube
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,
PLEASE CONTACT THE CLERK DEPARTMENT AT (408) 354-6834. NOTIFICATION 48 HOURS BEFORE THE MEETING WILL ENABLE THE TOWN
TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING [28 CFR §35.102-35.104]
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TOWN OF LOS GATOS COUNCIL MEETING AGENDA SEPTEMBER 21, 2021
7:00 PM
IMPORTANT NOTICE REGARDING THE SEPTEMBER 21, 2021 MEETING
This meeting is being conducted in-person and utilizing teleconferencing and electronic means
consistent with State of California Executive Order N-29- 20 dated March 17, 2020, regarding
the COVID- 19 pandemic. Members of the public can participate in the meeting by attending in
person in the Council Chamber at 110 E. Main Street or by joining the Zoom webinar (log in
information provided below). Due to the provisions of the Santa Clara County Health Officer to
take action to minimize the spread of COVID-19 social distancing and mask requirements will
be observed for all attending in person.
PARTICIPATION
Public comments can be made live during the Town Council meeting via Zoom or in person
from the Council Chamber. If you are not interested in providing oral comments in real-time
during the meeting, you can view the live stream of the meeting on television (Comcast
Channel 15) and/or online at www.LosGatosCA.gov/TownYouTube.
To provide oral comments in real-time during the meeting:
• In person: Provide your name and the item number you would like to speak on with the
Town Clerk or Deputy Clerk.
• Zoom webinar: Join from a PC, Mac, iPad, iPhone or Android device: click this link
https://us02web.zoom.us/j/89212630438?pwd=dzBjd1RveXVaZ2NWT01FWTFWZjJUQT09
Password: 895140. You can also type in 892 1263 0438 in the “Join a Meeting” page on
the Zoom website at https://zoom.us/join.
• When the Chair announces the item for which you wish to speak, click the “raise
hand” feature in Zoom. If you are participating by phone on the Zoom app, press *9
on your telephone keypad to raise your hand. If you are participating by calling in,
press #2 on your telephone keypad to raise your hand.
• Join by telephone: Dial: 877-336-1839. Conference code: 969184
When called to speak, please limit your comments to three (3) minutes, or such other time as
the Mayor may decide, consistent with the time limit for speakers at a Council meeting.
If you wish to speak to an item or items on the Consent Calendar, please state which item
number(s) you are commenting on at the beginning of your time.
If you are unable to participate in real-time, you may email to PublicComment@losgatosca.gov
the subject line “Public Comment Item #__ ” (insert the item number relevant to your
comment) or “Verbal Communications – Non Agenda Item.” Comments received by 11:00 a.m.
the day of the meeting will be reviewed and distributed before the meeting. All comments
received will become part of the record.
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TOWN OF LOS GATOS COUNCIL MEETING AGENDA SEPTEMBER 21, 2021
7:00 PM
MEETING CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
APPOINTMENTS
CLOSED SESSION REPORT
COUNCIL / MANAGER MATTERS
CONSENT ITEMS (Items appearing on the Consent Items are considered routine and may be
approved by one motion. Any member of the Council or public may request to have an item
removed from the Consent Items for comment and action. A member of the public may request
to pull an item from Consent by following the Participation Instructions contained on Page 2 of
this agenda. If an item is pulled, the Mayor has the sole discretion to determine when the item
will be heard. Unless there are separate discussions and/or actions requested by Council, staff,
or a member of the public, it is requested that items under the Consent Items be acted on
simultaneously.)
1. Approve Draft Minutes of the September 7, 2021 Town Council Meeting.
2. Adopt a Resolution Approving the Parcel Map for 30 Roberts Road and Accepting
Dedications.
3. Authorize the Town Manager to Execute a First Amendment to the Purchase and Service
Agreement with Air Systems Incorporated for HVAC Preventative Maintenance and
Repair Services in an Amount of $2,753.52 for a Total Agreement Not to Exceed
$382,048.52.
4. Authorize the Town Manager to Execute an Agreement for Services with Harry L.
Murphy Incorporated for Flooring Replacement at the Adult Recreation Center in an
Amount Not to Exceed $135,905 Including a Ten Percent Contingency.
5. Approve Revisions to the Town’s Operating Portfolio Investment Policy as
Recommended by the Finance Commission.
6. Approve Revisions to the Town’s General Fund Reserve Policy to Document the Market
Fluctuation Reserve as Recommended by the Finance Commission.
7. Authorize the Town Manager to Execute a One-Year Agreement with Los Gatos-
Saratoga Union High School District and Los Gatos Union Elementary School District for
School Resource Officer Services for the Period Starting July 1, 2021 through June 30,
2022 to Include:
a. Application of existing Fiscal Service Credits to Los Gatos-Saratoga High School
District and Los Gatos Union School District, and
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b. Implementation of a Revised Monthly Payments and Scope of Services within this
Agreement Beginning in December 2021 for Los Gatos-Saratoga High School District
and March 2022 for Los Gatos Union School District, and
c. Authorize a Revenue Budget Decrease in the Amount of $25,911.12 to Match the
Proposed Agreement Amount.
VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Council
on any matter that is not listed on the agenda consistent with the Participation Instructions
contained on Page 2 of this agenda. To ensure all agenda items are heard and unless additional
time is authorized by the Mayor, this portion of the agenda is limited to 30 minutes and no more
than three (3) minutes per speaker. In the event additional speakers were not able to be heard
during the initial Verbal Communications portion of the agenda, an additional Verbal
Communications will be opened prior to adjournment.)
OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following
items consistent with the Participation Instructions contained on Page 2 of this agenda.)
8. Approve the Modifications to the Board, Commission, and Committee Enabling
Documents and Applications as Recommended by the Commissions, Council Policy
Committee, and Liaisons.
9. Consider a Flag Policy Update during the Next Strategic Priorities Discussion.
ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council
votes for an extension of time).
Writings related to an item on the Town Council meeting agenda distributed to members of the Council within
72 hours of the meeting are available for public inspection at the front desk of the Los Gatos Town Library,
located at 100 Villa Avenue, and are also available for review on the official Town of Los Gatos website. Copies
of desk items distributed to members of the Council at the meeting are available for review in the Town Council Chambers.
Note: The Town of Los Gatos has adopted the provisions of Code of Civil Procedure §1094.6; litigation
challenging a decision of the Town Council must be brought within 90 days after the decision is announced
unless a shorter time is required by State or Federal law.