Attachment 1- SRO Agreement FY 21-22 (2)School Resource Officer Services ATTACHMENT 1
Page 1 of 6
AGREEMENT BETWEEN THE LOS GATOS-SARATOGA UNION HIGH SCHOOL DISTRICT, LOS GATOS
UNION ELEMENTARY SCHOOL DISTRICT, AND
THE TOWN OF LOS GATOS FOR SCHOOL RESOURCE OFFICER SERVICES
This contract is dated for identification this ____ day of September 2021 and is made by and between
the LOS GATOS-SARATOGA UNION HIGH SCHOOL DISTRICT, (hereinafter "HIGH SCHOOL DISTRICT"),
the LOS GATOS UNION SCHOOL DISTRICT (hereinafter "LOS GATOS UNION") and the TOWN OF LOS
GATOS (hereinafter "TOWN"), a California General Law City. HIGH SCHOOL DISTRICT, LOS GATOS
UNION, and TOWN may be referred to as "Party" or "Parties'' in this Agreement. This agreement shall
take effect on October ____, 2021 and remain in effect until June 30, 2022.
I. RECITALS
1.1 HIGH SCHOOL DISTRICT, LOS GATOS UNION, and TOWN desire to continue the formalized
relationship and joint cooperative effort for a shared funding strategy between the
participating entities for school resource officer services. The School Resource Officer Program
(SRO) aims to foster an efficient and cohesive program building positive relationships between
law enforcement and the youth of our community.
1.2 HIGH SCHOOL DISTRICT, LOS GATOS UNION and TOWN, NOW, THEREFORE in consideration of
the recitals and mutual promises contained herein it is agreed as follows:
II. AGREEMENTS
2.1 The Los Gatos-Monte Sereno Police Department shall assign one (1) sworn law
enforcement officer to serve as SRO based on the “SRO Scope of Work” (contained in “Exhibit
A”) and specified hours of service agreed upon within this agreement. The Los Gatos-Monte
Sereno Police Department shall retain the exclusive right to exercise the customary functions
of management. The Los Gatos-Monte Sereno Police Department reserves the right to remove
the SRO at any time if Police Department staffing levels fall below acceptable norms.
2.2 The day-to-day operation and administrative control of the SRO Program will
be the responsibility of the Police Department. Responsibility for the conduct of the SRO, both
personally, and professionally, shall remain solely with the Los Gatos-Monte Sereno Police
Department. The SRO is employed and retained by the Los Gatos-Monte Sereno Police
Department, and in no event will be considered an employee of the respective entities.
2.3 The Police Department and the School District shall each name a contact person who will
monitor the program. Each principal will designate a contact person for the school to facilitate
communication.
2.4 Under this framework, the SRO is first and foremost a law enforcement officer for the
providing law enforcement agency. The SRO shall be responsible for carrying out all duties and
responsibilities of a law enforcement officer and shall always remain under the control,
through the chain of command, of the law enforcement agency. All acts of commission or
omission shall conform to the guidelines of the providing law enforcement agency directives.
School Resource Officer Services ATTACHMENT 1
Page 2 of 6
School officials should ensure that non-criminal student disciplinary matters remain the
responsibility of school staff and not the SRO. Enforcement of the code of student conduct is
the responsibility of teachers and administrators. The SRO shall refrain from being involved in
the enforcement of disciplinary rules that do not constitute violations of law, except to
support staff in maintaining a safe school environment.
2.5 The “SRO Scope of Work” is attached in “Exhibit A” of this agreement which covers specified
SRO services provided, SRO hours of service, and SRO other duties and responsibilities while
not serving under this agreement.
2.6 Due to the 2019/20 and 2020/21 COVID-19 pandemic which resulted in the temporary closure
of the HIGH SCHOOL DISTRICT and LOS GATOS UNION, the TOWN and said parties of this
agreement agreed upon a credited amount for non-services during the pandemic. This credit
was carried over by TOWN past June 30, 2021 (at the termination of the previous agreement)
and were applied for SRO services beginning in July 2021(FY 21/22). Monthly credited
amounts will be applied to this revised agreement for SRO services.
Effective July 1, 2021, monthly credits (in the table below) for HIGH SCHOOL DISTRICT and LOS
GATOS UNION will be applied as monthly payments until all credits are exhausted. During this
time, TOWN agrees to provide full-time SRO services for credited months, consistent with the
previous SRO agreement.
HIGH SCHOOL DISTRICT MONTHLY CREDIT PAYMENTS FOR FY 21/22
DATE INV# BILLED PAID CUSTOMER
FY 20/21
CREDIT
AMOUNT
FY 21/22
CREDITED
MONTHLY
PAYMENTS
Jul-20 5900000395 $8,426.69 $(8,233.89) LGSUHSD $8,233.89 Jul-21
Jun-20 5900000391 $8,233.89 $(8,233.89) LGSUHSD $8,233.89 Aug-21
May-20 5900000388 $8,233.89 $(8,233.89) LGSUHSD $8,233.89 Sep-21
Apr-20 5900000385 $8,233.89 $(8,233.89) LGSUHSD $8,233.89 Oct-21
Mar-20 5900000382 $8,233.89 $(8,233.89) LGSUHSD $4,116.95 Nov-21
TOTAL CREDITED AMOUNT $37,052.51
LOS GATOS UNION MONTHLY CREDIT PAYMENTS FOR FY 21/22
DATE INV# BILLED PAID CUSTOMER
FY 20/21
CREDIT
AMOUNT
FY 21/22
CREDITED
MONTHLY
PAYMENTS
Oct-20 5900000404 $3,277.05 $(3,277.05) LGUSD $3,277.05 Jul-21
Sep-20 5900000402 $3,277.05 $(3,277.05) LGUSD $3,277.05 Aug-21
Aug-20 5900000399 $3,277.05 $(3,277.05) LGUSD $3,277.05 Sep-21
Jul-20 5900000396 $3,277.05 $(3,277.05) LGUSD $3,277.05 Oct-21
School Resource Officer Services ATTACHMENT 1
Page 3 of 6
Jun-20 5900000392 $3,202.07 $(3,202.07) LGUSD $3,202.07 Nov-21
May-20 5900000389 $3,202.07 $(3,202.07) LGUSD $3,202.07 Dec-21
Apr-20 5900000386 $3,202.07 $(3,202.07) LGUSD $3,202.07 Jan-22
Mar-20 5900000383 $3,202.07 $(3,202.07) LGUSD $1,601.04 Feb-22
TOTAL CREDITED AMOUNT $24,315.45
2.7 All Parties agree to provide funding for the school resource officer on an annual basis, to cover
expenses including salary and benefits. All Parties shall contribute toward the total overall
cost of the School Resource Officer as follows:
FY 21/22 COST SHARING (TOTAL COMPENSATION OF SRO)
SCHOOL YEAR FY 21/22
HIGH SCHOOL DISTRICT 18% $52,535.52
LOS GATOS UNION 7% $20,430.48
TOWN 75% $218,898.00
Total $291,864.00
2.8 Beginning the first calendar day of the month following the last monthly credit applied for
HIGH SCHOOL DISTRICT and LOS GATOS UNION, all Parties agree that the revised cost sharing
agreement and scope of services will be implemented, based on the FY 21/22 total
compensation of the SRO. HIGH SCHOOL DISTRICT and LOS GATOS UNION agree to pay the
revised following monthly installments upon exhaustion of all monthly credits in FY 21/22.
Below is a breakdown of the revised cost sharing monthly payment installments for the
remainder of FY 21/22 based on the FY 21/22 Cost Sharing (Total Compensation of SRO)
above.
FY 21/22 MONTHLY
INSTALLMENTS
(After Credit Adjustments)
HIGH SCHOOL
DISTRICT
(18%)
LOS GATOS UNION
(7%)
December 2021 $4,377.96 CREDIT APPLIED
January 2022 $4,377.96 CREDIT APPLIED
February 2022 $4,377.96 CREDIT APPLIED
March 2022 $4,377.96 $1,702.54
April 2022 $4,377.96 $1,702.54
May 2022 $4,377.96 $1,702.54
June 2022 $4,377.96 $1,702.54
2.9 The TOWN will present an annual report to the Boards of Trustees of LOS GATOS UNION and
the HIGH SCHOOL DISTRICT by the end of the school year, or as soon as possible following the
school year. This report will inform the Boards about services provided to the LOS GATOS
UNION and HIGH SCHOOL DISTRICT throughout the year, both on site at the elementary,
middle school, High School and in the neighboring community. This report will be presented by
the Chief of Police or Designee and the School Resource Officer.
School Resource Officer Services ATTACHMENT 1
Page 4 of 6
III. INSURANCE AND INDEMNIFICATION
3.1 None of the respective Parties, their respective Boards, board members, Town Councils,
council members, employees, officers, agents and assigns shall be responsible for any damage
or liability occurring by reason of anything done or omitted to be done by other parties arising
from this Agreement.
3.2 Each party to the agreement will hold all other parties harmless.
IV. TERM AND TERMINATION OF AGREEMENT
4.1 This Agreement shall take effect October 1, 2021 and remain in effect through June 30, 2022,
unless terminated as set forth in this Agreement.
4.2 All parties have the right to terminate this agreement, with or without cause.
The terminating party must give all other parties 60 days prior written notice thereof.
4.3 Notice of termination, in writing, may be issued by the Police Chief or Superintendents of the
respective entities. If one or more schools terminate, each terminating school shall remain
liable for any unpaid monthly obligation incurred prior to or after the termination through the
end of that fiscal year for services rendered by the Town, pursuant to this Agreement.
4.4 This Agreement represents the entire agreement between High School District, Los Gatos
Union, and Town. All prior or contemporaneous oral or written agreements by and between
the parties and their agents and representatives with respect to the matters in this Agreement
are revoked and extinguished by this Agreement.
4.5 No modification, waiver, mutual termination, or amendment of this Agreement is effective
unless made in writing and signed by the Town and the Consultant.
4.6 In any dispute over any aspect of this Agreement, the prevailing party shall be entitled to
reasonable attorney's fees, including costs of appeal.
4.7 Any notices required pursuant to this Agreement shall be deemed to be properly given and
mailed postage prepaid and addressed to:
TOWN OF LOS GATOS
Attn: Town Clerk
110 E. Main Street
Los Gatos, CA 95030
With a copy to:
Clint Tada, Interim Police Chief
110 E. Main Street
Los Gatos, CA 95030
School Resource Officer Services ATTACHMENT 1
Page 5 of 6
LOS GATOS-SARATOGA UNION SCHOOL DISTRICT
17421 Farley Road West
Los Gatos, CA 95032
LOS GATOS UNION SCHOOL DISTRICT
17010 Roberts Road
Los Gatos, CA 95032
School Resource Officer Services ATTACHMENT 1
Page 6 of 6
IN WITNESS WHEREOF, this Agreement is executed by LOS GATOS-SARATOGA HIGH SCHOOL
DISTRICT, LOS GATOS UNION, and LOS GATOS.
APPROVED AS TO CONTENT:
___________________________________
Paul Johnson
Los Gatos Union School District
Superintendent
____________________________________
Michael Grove
Los Gatos-Saratoga Union High School District
Superintendent
FOR THE TOWN OF LOS GATOS:
Laurel Prevetti, Town Manger
Recommended by:
____________________________________
Clinton Tada, Interim Chief of Police
Approved as to Form:
Robert Schultz, Town Attorney
Attest:
Shelley Neis, CMC, Town Clerk