Staff Report.Arc Flooring (2)
PREPARED BY: Dan Keller
Facilities and Environmental Services Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Director
of Parks and Public Works
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 09/21/2021 ITEM NO: 4
DATE: September 21, 2021
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute an Agreement for Services with
Harry L. Murphy Incorporated for Flooring Replacement at the Adult
Recreation Center in an Amount Not to Exceed $135,905 Including a Ten
Percent Contingency RECOMMENDATION:
Authorize the Town Manager to execute an Agreement for Services with Harry L. Murphy
Incorporated for flooring replacement at the Adult Recreation Center in an amount not to
exceed $135,905 including a ten percent contingency.
BACKGROUND:
This project will replace the flooring in the Adult Recreation Center to better provide
comfortable, attractive, and easier to maintain floor coverings throughout the facility. The new
flooring products include vinyl plank for community rooms, lobby, and hallway, and non-slip
material for the stairs. Commercial grade carpet squares will be installed in the offices. The
existing floor coverings throughout the facility have exceeded their serviceable life.
DISCUSSION:
The quote was received from Harry L. Murphy, Inc., a flooring contractor that is a member of
Sourcewell, an organization that establishes competitive labor and materials costs. Sourcewell
contractors are held to these competitive industry labor and material costs. Only one quote
was obtained based on this information as the Town’s Purchasing Policy allows for the use of
cooperative purchasing agreements.
PAGE 2 OF 3 SUBJECT: Authorize the Town Manager to Execute an Agreement for Services with Harry L. Murphy Incorporated for Flooring Replacement at the Adult Recreation Center in an Amount Not to Exceed $135,905 Including a Ten Percent Contingency DATE: September 21, 2021
DISCUSSION (continued):
Sourcewell awards contracts through Cooperative purchasing which is a procurement
conducted by one or more "Public Procurement Units" as defined by the American Bar
Association Model Procurement Code for State and Local Governments.
Sourcewell holds hundreds of competitively solicited cooperative contracts ready for use by
government, education, and nonprofit organizations. Harry L. Murphy Flooring Inc. has one
of these contracts and a membership with Sourcewell.
This allows members or awarded contractors within Sourcewell to provide established
competitive industry standard pricing for materials and labor, ensuring that the customer using
a Sourcewell contractor will get the best price available for the purchase and service.
Harry L. Murphy Inc. has provided excellent service for the Town for a similar project at the
Library.
CONCLUSION:
Authorize the Town Manager to Execute an Agreement for Services with Harry L. Murphy
Incorporated for flooring replacement at the Adult Recreation Center in an amount not to
exceed $135,905 including a 10 percent contingency. Approval of the recommended action will
allow this project to progress.
FISCAL IMPACT:
The Adopted FY 2021/22-2024/25 Capital Improvement Program has sufficient funding for the
Adult Recreation Center – Floor Repair project.
Adult Recreation Center - Floor Repair
Project 821-2206
Budget Costs
GFAR $200,000
Total Budget $200,000
Harry L. Murphy Incorporated $135,905
Total Expenditures $135,905
Remaining Balance $64,095
PAGE 3 OF 3 SUBJECT: Authorize the Town Manager to Execute an Agreement for Services with Harry L. Murphy Incorporated for Flooring Replacement at the Adult Recreation Center in an Amount Not to Exceed $135,905 Including a Ten Percent Contingency DATE: September 21, 2021
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachment:
1. Agreement for Services Including Exhibit A