Staff Report.Accela Services
PREPARED BY: Joel Paulson
Community Development Director
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 09/7/2021 ITEM NO: 4
DATE: August 30, 2021
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize an Expenditure Budget Adjustment in the Amount of $46,000 from
the Available Information Technology Fund to Cover the Cost in the
Statement of Work from Accela, Inc. for SaaS Migration Services.
RECOMMENDATION:
Authorize an expenditure budget adjustment in the amount of $46,000 from the available
Information Technology Fund to cover the cost in the Statement of Work from Accela, Inc.
(Attachment 1) for SaaS Migration Services.
BACKGROUND:
On June 15, 2021, the Town Council authorized the Town Manager to execute a five-year
Maintenance Agreement with Accela, Inc. for Cloud Migration, Maintenance, and Support of
the Accela Automation Permitting Software System. The Agreement (Attachment 2) was
executed by the Town Manager on June 25, 2021.
DISCUSSION:
Staff is requesting a budget adjustment in the amount of $46,000 to cover the cost in the
attached Statement of Work for SaaS Migration services. The cost for SaaS Migration Services
was erroneously not included in the previously approved cost for the five-year Agreement
($597,995).
CONCLUSION:
Staff recommends that the Town Council authorize a budget adjustment in the amount of
$46,000 to cover the cost in the Statement of Work from Accela, Inc. for SaaS Migration
Services.
PAGE 2 OF 2 SUBJECT: Accela Inc. DATE: August 30, 2021
COORDINATION:
This report was coordinated with the Town Manager’s Office, Town Attorney’s office,
Information Technology Department, and Finance Department.
FISCAL IMPACT:
The cost of the budget adjustment is $46,000, taking the total cost of the five-year Agreement
from $597,995 to $643,995. These expenditures are budgeted in the Information Technology
(IT) Internal Service fund as part of the IT Support Program. There are sufficient funds available
in the IT fund for the additional expenses.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Statement of Work
2. Agreement for Consultant Services FY21-26