Staff Report.Footbridge Art
PREPARED BY: Arn Andrews
Assistant Town Manager
Reviewed by: Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 09/07/2021 ITEM NO: 3
DATE: August 23, 2021
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute an Agreement with ARC Document
Solutions, LLC. for the Installation and Reproduction of Painted Panels for the
Forbes Mill Mural Project with an Expenditure Budget Adjustment in the
Amount of $30,000 from the available General Fund Appropriated Reserve
Fund
RECOMMENDATION:
Authorize the Town Manager to execute an agreement with ARC Document Solutions, LLC. for
the installation and reproduction of painted panels for the Forbes Mill Mural Project with an
expenditure budget adjustment in the amount of $30,000 from the available General Fund
Appropriated Reserve Fund (Attachment 1).
BACKGROUND:
Since the 1990’s, generations of Los Gatos youth have painted panels for the Forbes Mill
Footbridge. Every summer, young artists learn about Los Gatos history, visit local landmarks,
and create their own artwork that captures “Life in Los Gatos.” In order to withstand the
elements and graffiti, starting in 2016 the artworks began being digitally reproduced and
installed as vinyl panels.
In 2016, the Town sought proposals for the initial production and installation of vinyl panels
and ARC Document Solutions, LLC (ARC) was deemed the lowest responsible supplier. The
initial agreement was for 25 panels at a cost of $5,706.15. There were two subsequent
amendments for 36 additional panels ($7,597.82) and 25 panels ($5,964.83) for total
compensation to date of $19,268.80. Attachment 2 contains the initial agreement and
amendments.
PAGE 2 OF 2 SUBJECT: Agreement for Forbes Mill Footbridge Mural Project DATE: August 23, 2021
DISCUSSION:
Due to business disruptions related to the pandemic, the installation of the annual mural
project was suspended in 2019. The installation of panels is again ready to commence, and the
Town has 82 panels of artwork representing: 2019 (33), 2020 (8), and 2021 (41).
ARC Document Solutions continues to be the preferred provider for the project and has
developed subject matter expertise regarding the specifics of panel installation for the
footbridge. As such, ARC received soul source status for this updated agreement. The
production and installation of the 82 panels is estimated at a not to exceed amount of
$17,130.65 (Attachment 3).
CONCLUSION:
Staff recommends entering into a new agreement with ARC Document Solutions, LLC for the
initial production and installation of 82 vinyl panels for the Forbes Mill Footbridge Mural
Project.
COORDINATION:
This staff report was coordinated with the Town Manager, Town Attorney, and Finance
Director.
FISCAL IMPACT:
The fiscal impact of executing an agreement with ARC Document Solutions, LLC. for the Forbes
Mill Footbridge Mural Project would result in an expenditure budget adjustment in the amount
of $30,000 from the available General Fund Appropriated Reserve Fund.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Draft Agreement
2. Prior Agreement and Amendments
3. Current Proposal