Attachment 4 - Library Memo LaptopsAnytimeM E M O R A N D U M
Library Department
LRP Reviewed w/ Mayor, TO: FROM: LAUREL PREVETTI, TOWN MANAGER RYAN BAKER, LIBRARY DIRECTOR MAYOR REVIEW _M__a_y_o_r_a_p_p_roved 7-21-21
SUBJECT: EXECUTE AN AGREEMENT WITH LAPTOPS ANYTIME FOR THE
PURCHASE AND MAINTENANCE OF LAPTOP VENDING MACHINES DATE: JULY 19, 2021
RECOMMENDATION:
It is recommended that the Town Manager execute an agreement with Laptops Anytime in an
amount not to exceed $64,043 for the purchase and maintenance of Library laptop vending
machines.
BACKGROUND:
The Library, operating on the regular tech replacement schedule for the department, is due for
scheduled replacement of public computers during FY2021-22. The Library will replace 26
public desktop computers and 12 public laptop computers with 36 new public laptop
computers. Public use laptops in the Library are checked out, tracked, and returned through
Laptops Anytime’s laptop vending machines. The Library will need to purchase two additional
laptop vending machines with appropriate maintenance plans to accommodate the increased
quantity of patron laptops.
DISCUSSION:
The Library has had proven success in using Laptop Anytime’s laptop vending machines for the
past five years. The use of public laptops has allowed for greater flexibility of space and seating
inside the building while maintain a core service that we provide to the community. The two
additional laptop vending machines will allow patrons increased access to this service as we
continue our reopening process. Funds for this purchase is already included in the FY2021-22
budget as part of the Library’s normal tech replacement.
PREPARED BY: RYAN BAKER
Library Director
Reviewed as necessary: Town Manager, Assistant Town Manager, Town Attorney, Finance Director
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
ATTACHMENT 4
PAGE 2 OF 2 DATE: JULY 19, 2021 SUBJECT: EXECUTE AN AGREEMENT WITH LAPTOPS ANYTIME FOR THE PURCHASE
AND MAINTENANCE OF LAPTOP VENDING MACHINES
FISCAL IMPACT:
Funds have already been allocated in the FY2021-22 budget for this item under program
number 2501-61133.
Attachments:
1. Purchase and Service Agreement for Laptops Anytime
C:\Users\JJudd\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\5Y3XTHOA\TMAuthorityDeptMemo.Laptopsanytime.doc 7/21/2021 4:14 PM