Attachment 1 - Accela Order FormPage 1 of 3
2633 Camino Ramon, Suite 500 San Ramon, CA, 94583
Proposed by: Brad Jacobs
Contact Phone: Contact Email: bjacobs@accela.com Quote ID: Q-23396
Valid Through: 6/30/2021
Currency: USD
Order Form
Address Information
Bill To: Ship To:
Town of Los Gatos Town of Los Gatos
110 E. Main Street Los Gatos, California 95030 United States
110 E. Main Street Los Gatos, California 95030 United States
Billing Name: Chris Gjerde
Billing Phone: (408) 354-6814 Billing Email: cgjerde@losgatosca.gov
Services Year Start Date End Date Term
(Months)
Price Qty Net Total
Multi User Year 1 7/1/2021 6/30/2022 12 $2,641.00 35 $92,435.00
> Accela Building - SaaS Year 1 7/1/2021 6/30/2022 12 $0.00 35 $0.00
> Accela Planning - SaaS Year 1 7/1/2021 6/30/2022 12 $0.00 35 $0.00
OpenCities - OpenForms Year 1 7/1/2021 6/30/2022 12 $92.00 100 $9,200.00
OpenCities - Department Year 1 7/1/2021 6/30/2022 12 $8,500.00 1 $8,500.00
Accela Data Connector Year 1 7/1/2021 6/30/2022 12 $2,500.00 1 $2,500.00
Training Unit - Training 7/1/2021 60 $0.00 40 $0.00
TOTAL: $112,635.00
Services Year Start Date End Date Term
(Months)
Price Qty Net Total
Multi User Year 2 7/1/2022 6/30/2023 12 $2,720.23 35 $95,208.05
> Accela Building - SaaS Year 2 7/1/2022 6/30/2023 12 $0.00 35 $0.00
> Accela Planning - SaaS Year 2 7/1/2022 6/30/2023 12 $0.00 35 $0.00
OpenCities - OpenForms Year 2 7/1/2022 6/30/2023 12 $94.76 100 $9,476.00
OpenCities - Department Year 2 7/1/2022 6/30/2023 12 $8,755.00 1 $8,755.00
Accela Data Connector Year 2 7/1/2022 6/30/2023 12 $2,575.00 1 $2,575.00
TOTAL: $116,014.05
Services Year Start Date End Date Term (Months) Price Qty Net Total
Multi User Year 3 7/1/2023 6/30/2024 12 $2,801.84 35 $98,064.29
ATTACHMENT 1
Page 2 of 3
Services Year Start Date End Date Term (Months) Price Qty Net Total
> Accela Building - SaaS Year 3 7/1/2023 6/30/2024 12 $0.00 35 $0.00
> Accela Planning - SaaS Year 3 7/1/2023 6/30/2024 12 $0.00 35 $0.00
OpenCities - OpenForms Year 3 7/1/2023 6/30/2024 12 $97.60 100 $9,760.28
OpenCities - Department Year 3 7/1/2023 6/30/2024 12 $9,017.65 1 $9,017.65
Accela Data Connector Year 3 7/1/2023 6/30/2024 12 $2,652.25 1 $2,652.25
TOTAL: $119,494.47
Services Year Start Date End Date Term (Months) Price Qty Net Total
Multi User Year 4 7/1/2024 6/30/2025 12 $2,885.89 35 $101,006.22
> Accela Building - SaaS Year 4 7/1/2024 6/30/2025 12 $0.00 35 $0.00
> Accela Planning - SaaS Year 4 7/1/2024 6/30/2025 12 $0.00 35 $0.00
OpenCities - OpenForms Year 4 7/1/2024 6/30/2025 12 $100.53 100 $10,053.09
OpenCities - Department Year 4 7/1/2024 6/30/2025 12 $9,288.18 1 $9,288.18
Accela Data Connector Year 4 7/1/2024 6/30/2025 12 $2,731.82 1 $2,731.82
TOTAL: $123,079.31
Services Year Start Date End Date Term
(Months)
Price Qty Net Total
Multi User Year 5 7/1/2025 6/30/2026 12 $2,972.47 35 $104,036.41
> Accela Building - SaaS Year 5 7/1/2025 6/30/2026 12 $0.00 35 $0.00
> Accela Planning - SaaS Year 5 7/1/2025 6/30/2026 12 $0.00 35 $0.00
OpenCities - OpenForms Year 5 7/1/2025 6/30/2026 12 $103.55 100 $10,354.68
OpenCities - Department Year 5 7/1/2025 6/30/2026 12 $9,566.82 1 $9,566.82
Accela Data Connector Year 5 7/1/2025 6/30/2026 12 $2,813.77 1 $2,813.77
TOTAL: $126,771.68
*Years 1 and 2 Subscription costs are due upon contract signature. Years 3, 4 and 5 will be invoiced annually at the time of
contract anniversary.
Pricing Summary
Period Net Total
Year 1 $ 112,635.00
Year 2 $ 116,014.05
Year 3 $ 119,494.47
Year 4 $ 123,079.31
Year 5 $ 126,771.68
Total*$ 597,994.51
Page 3 of 3
1.No additional or conflicting terms or conditions stated in Customer’s order documentation, including purchase orders,
will be incorporated into or form any part of this Order Form or the governing agreement, and all such terms or conditions
will be null.
2. Use of OpenCities products is subject to the applicable terms and conditions provided at https://www.opencities.com/files/content/common/general-pages/terms-conditions-north-america/opencities-terms-of-service-north-america.pdf. Thenecessary access URL and credentials will be provided to allow the Customer and its Authorized Users access to thesubscription service.
3.This Order Form will be governed by the applicable terms and conditions. If those terms and conditions are non-
existent, have expired or have otherwise been terminated, the following terms at https://www.accela.com/terms/ willgovern as applicable, based on the Customer’s purchase.
4.All Software Licenses, Maintenance, and Subscription purchases are non-cancelable and non-refundable.
5. If Customer has a prior agreement with Accela, and this purchase is co-terming with that prior agreement, if the startdate on this Order Form is before the actual delivery date of the purchase, Accela may pro-rate this purchase so that itcan co-term with the prior agreement.
6.If this Order Form is executed and/or returned to Accela by Customer after the Order Start Date above, Accela may
adjust the Order Start Date and Order End Date without increasing the total price based on the date Accela activates the
products and provided that the total term length does not change.
7.Accela will provide Training to Town of Los Gatos employees at a mutually agreed upon facility and date. Customer
shall be responsible for all other costs and expenses incurred in connection with the Training including, but not limited to,
travel, meals, incidentals, and lodging on behalf of its personnel. All Training shall be conducted in English and, to the
extent Customer’s personnel do have adequate English language reading and comprehension skills, Customer shall be
responsible for providing appropriate interpretation and translation services necessary to ensure its personnel can
participate in a meaningful and effective way in the Training provided by Accela. Customer employees may be required totake a test(s) and document their attendance during the Training. If a test(s) is given, a certificate of completion will beawarded to those individuals that complete and pass the required test(s). Ownership of any and all Training materials,including, but not limited to, all copies and derivative works, shall remain with Accela.
Additional Terms:
IN WITNESS WHEREOF, the Town and Consultant have executed this Agreement.
Town of Los Gatos by: Consultant By:
_________________________________ __________________________________
Laurel Prevetti Town Manager Aaton Haggarty, Chief Legal Officer Accela, Inc.
Recommended by:
_________________________________ Joel Paulson, Community Development
Director
Approved as to Form:
_________________________________ Robert Schultz, Town Attorney
Attest:
_________________________________ Shelley Neis, MMC, CPMC, Town Clerk