Agenda.FINAL Page 1 of 6
TOWN OF LOS GATOS COUNCIL MEETING AGENDA JUNE 15, 2021
110 EAST MAIN STREET
LOS GATOS, CA
Marico Sayoc, Mayor
Rob Rennie, Vice Mayor
Mary Badame, Council Member
Matthew Hudes, Council Member
Marie Ristow, Council Member
PARTICIPATION IN THE PUBLIC PROCESS
How to participate: The Town of Los Gatos strongly encourages your active participation in the
public process, which is the cornerstone of democracy. If you wish to speak to an item on the
agenda, please complete a “speaker’s card” located on the back of the chamber benches and
return it to the Town Council. If you wish to speak to an item NOT on the agenda, you may do so
during the “Verbal Communications” period. The time allocated to speakers may change to
better facilitate the Town Council meeting.
Effective Proceedings: The purpose of the Town Council meeting is to conduct the business of
the community in an effective and efficient manner. For the benefit of the community, the Town
of Los Gatos asks that you follow the Town’s meeting guidelines while attending Town Council
meetings and treat everyone with respect and dignity. This is done by following meeting
guidelines set forth in State law and in the Town Code. Disruptive conduct is not tolerated,
including but not limited to: addressing the Town Council without first being recognized;
interrupting speakers, Town Council or Town staff; continuing to speak after the allotted time
has expired; failing to relinquish the podium when directed to do so; and repetitiously addressing
the same subject.
Deadlines for Public Comment and Presentations are as follows:
• Persons wishing to make an audio/visual presentation on any agenda item must submit the
presentation electronically, either in person or via email, to the Clerk’s Office no later than
3:00 p.m. on the day of the Council meeting.
• Persons wishing to submit written comments to be included in the materials provided to
Town Council must provide the comments as follows:
o For inclusion in the regular packet: by 11:00 a.m. the Thursday before the Council
meeting
o For inclusion in any Addendum: by 11:00 a.m. the Monday before the Council meeting
o For inclusion in any Desk Item: by 11:00 a.m. on the day of the Council Meeting
Town Council Meetings Broadcast Live on KCAT, Channel 15 (on Comcast) on the 1st and 3rd Tuesdays at 7:00 p.m.
Rebroadcast of Town Council Meetings on the 2nd and 4th Mondays at 7:00 p.m.
Live & Archived Council Meetings can be viewed by going to:
www.LosGatosCA.gov/TownYouTube
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,
PLEASE CONTACT THE CLERK DEPARTMENT AT (408) 354-6834. NOTIFICATION 48 HOURS BEFORE THE MEETING WILL ENABLE THE TOWN
TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING [28 CFR §35.102-35.104]
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TOWN OF LOS GATOS COUNCIL MEETING AGENDA JUNE 15, 2021
7:00 PM
IMPORTANT NOTICE REGARDING THE JUNE 15, 2021 TOWN COUNCIL MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent with
State of California Executive Order N-29- 20 dated March 17, 2020, regarding the COVID-19
pandemic. The live stream of the meeting may be viewed on television and/or online at
www.losgatosca.gov/AgendasAndVideos. In accordance with Executive Order N-29- 20, the
public may only view the meeting on television and/or online and not in the Council
Chamber.
PARTICIPATION
If you are not interested in providing oral comments in real-time during the meeting, you can
view the live stream of the meeting on television (Comcast Channel 15) and/or online at
www.LosGatosCA.gov/TownYouTube.
If you are interested in providing oral comments real-time during the meeting, you must join
the Zoom webinar:
• Join from a PC, Mac, iPad, iPhone or Android device: click this link
https://us02web.zoom.us/j/87147307206?pwd=MmN0aVFqVEg4NTJjcTI2QVVNbHZhQT0
9. Password: 819769. You can also type in 871 4730 7206 in the “Join a Meeting” page on
the Zoom website at https://zoom.us/join.
• Join by telephone: Dial: 877 336 1839. Conference code: 969184
During the meeting:
• When the Mayor announces the item for which you wish to speak, click the “raise hand”
feature in Zoom. If you are participating by phone on the Zoom app, press *9 on your
telephone keypad to raise your hand. If you are participating by calling in, press #2 on
your telephone keypad to raise your hand.
• When called to speak, please limit your comments to three (3) minutes, or such other
time as the Mayor may decide, consistent with the time limit for speakers at a Council
meeting.
If you are unable to participate in real-time, you may email to PublicComment@losgatosca.gov
the subject line “Public Comment Item #__ ” (insert the item number relevant to your
comment) or “Verbal Communications – Non Agenda Item.” Comments received by 11:00 a.m.
the day of the meeting will be reviewed and distributed before the meeting. All comments
received will become part of the record.
REMOTE LOCATION PARTICIPANTS
The following Council Members are listed to permit them to appear electronically or
telephonically at the Town Council meeting: MAYOR MARICO SAYOC, VICE MAYOR ROB RENNIE,
COUNCIL MEMBER MARY BADAME, COUNCIL MEMBER MATTHEW HUDES, and COUNCIL
MEMBER MARIA RISTOW. All votes during the teleconferencing session will be conducted by roll
call vote.
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TOWN OF LOS GATOS COUNCIL MEETING AGENDA JUNE 15, 2021
7:00 PM
MEETING CALL TO ORDER
ROLL CALL
CLOSED SESSION REPORT
COUNCIL / MANAGER MATTERS
CONSENT ITEMS (Items appearing on the Consent Items are considered routine Town business
and may be approved by one motion. Any member of the Council may request to have an item
removed from the Consent Items for comment and action. Members of the public may provide
input on any or multiple Consent Item(s) when the Mayor asks for public comments on the
Consent Items. If you wish to comment, please follow the Participation Instructions contained on
Page 2 of this agenda. If an item is removed, the Mayor has the sole discretion to determine when
the item will be heard.)
1. Approve the Special Joint Meeting of the Town Council and Youth Commission Study
Session Minutes.
2. Approve Council Meeting Minutes of June 1, 2021.
3. Introduce an Ordinance Amending the Los Gatos Town Code to Include Gender-Neutral
Pronouns by Eliminating any Gender Preference Language Within the Los Gatos Town
Code and Amending Sections Regarding Grammatical Interpretation to Indicate that
Whenever a Gender Neutral Personal Pronoun is Used, it Shall be Deemed to Include
the Feminine and Masculine Also.
4. Authorize the Town Manager to Execute an Agreement with All City Management
Services, Inc., Los Gatos Union School District, and Union School District for Crossing
Guard Services from July 1, 2021 through June 30, 2024.
5. Adopt a Resolution Authorizing Continued Participation in the State Abandoned Vehicle
Abatement Program that:
a. Extends the Santa Clara County Abandoned Vehicle Abatement Services Authority
(AVASA) for another 10-year term beginning May 1, 2022 and ending April 30, 2032
and
b. Approves the Town’s continued participation in the existing “Agreement for Santa
Clara County Abandoned Vehicle Abatement Service Authority” and the collection,
by the Department of Motor Vehicles, of one-dollar ($1.00) vehicle registration fee
for this purpose.
6. Adopt a Resolution Expressing Support for the Santa Clara County 2020-2025
Community Plan to End Homelessness.
7. Authorize the Town Manager to Execute an Agreement for Services with the Los Gatos
Chamber of Commerce to Manage the Town’s Visitors Information Center Including a
Visit Los Gatos Website, and Assist with Related Community Vitality Initiatives as
Outlined in the Scope of Services in an Amount Not to Exceed $55,000.
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8. Adopt Resolutions Establishing the FY 2020/21 and FY 2021/22 Gann Appropriations
Limits for the Town of Los Gatos.
9. Authorize the Town Manager to Amend an Agreement for Employee Safety Compliance
and Training Consultant Services with BSI EHS Services and Solutions (West) Inc.
(Attachment 1) to:
a. Extend the Term of the Agreement through June 2023, and
b. Increase the Contract Amount by $89,361 for a Total Amount not to Exceed
$286,711.
10. Authorize the Town Manager to Execute a Five-year Maintenance Agreement with
Accela, Inc. for Cloud Migration, Maintenance, and Support of the Accela Automation
Permitting Software System, and Authorize a FY 2021/22 Expenditure Budget
Adjustment in the Amount of $174,093 to Cover the Difference of the Two-year Upfront
Payment of $228,649.
11. Authorize the Town Manager to Execute an Agreement with W. Jeffrey Heid, Landscape
Architect, to Provide Services as Landscape Architecture Consultant to the Town.
12. Authorize the Town Manager to Execute an Agreement for Consultant Services with
EMC Planning Group Inc. for Preparation of the 2023-2031 Housing Element and
Associated Environmental Review Documents.
13. Direct Staff to Add Rainbow Stripes to Two Crosswalks on East Main Street in Front of
Town Hall.
14. Authorize the Following Actions:
a. Authorize the Town Manager to Negotiate and Execute an Agreement with Los
Gatos-Monte Sereno Safe Routes to School in an Amount Not to Exceed $60,000 for
Providing Services Eligible Under 2016 Measure B;
b. Establish a New Project Named Measure B Bicycle and Pedestrian Education &
Encouragement Program (421-812-0134) in the Fiscal Year 2021/22 Capital
Improvement Program (CIP) Budget and Authorize Revenue and Expenditure Budget
Adjustments of $98,344.
15. Authorize the Issuance of a Request for Qualifications for the Americans with Disabilities
Act (ADA) Restrooms and Human Resources Offices (CIP No. 812-2117) and ADA
Upgrade Public Restrooms – Adult Recreation Building (CIP No. 812-2601) Design
Services, and Authorize the Town Manager to Negotiate and Execute a Consultant
Services Agreement in an Amount Not-to-Exceed $100,000.
16. Authorize the Town Manager to Execute a Second Amendment to Extend the
Agreement for Services with Elevator Service Company of Central CA, Inc. for Four
Months in the Amount of $7,560, for a Total Agreement Not to Exceed $66,640.
17. Roadside Fire Fuel Reduction (Project 812-0130):
a. Authorize a FY 2021/22 Expenditure Budget Adjustments in the Capital in the
Amount of $75,000 for the Roadside Fire Fuel Reduction Project (411-812-0130);
and
b. Authorize the Town Manager to Apply for FEMA’s Hazard Mitigation Grant Program,
Asking for Funds for Roadside Vegetation Management.
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18. Capital Improvement Project 813-0235 Downtown Streetscape Revitalization/
Economic Recovery Efforts:
a. Approve a Contract Amendment with AP&I Design, Inc in the Amount of $42,192 for
a Total Contract Amount not to Exceed $92,192; and
b. Approve an Extension to the Application Deadline for Applications to the Parklet
Program to July 29, 2021.
VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Council
on any matter that is not listed on the agenda consistent with the Participation Instructions
contained on Page 2 of this agenda. To ensure all agenda items are heard and unless additional
time is authorized by the Mayor, this portion of the agenda is limited to 30 minutes and no more
than three (3) minutes per speaker. In the event additional speakers were not able to be heard
during the initial Verbal Communications portion of the agenda, an additional Verbal
Communications will be opened prior to adjournment.)
PUBLIC HEARINGS (Applicants/Appellants, their representative, and members of the public may
address the Council on any public hearing item consistent with the Participation Instructions
contained on Page 2 of this agenda. Applicants/Appellants and their representatives may be
allotted up to a total of five minutes maximum for opening statements. Members of the public
may be allotted up to three minutes to comment on any public hearing
item. Applicants/Appellants and their representatives may be allotted up to a total of three
minutes maximum for closing statements. Items requested/recommended for continuance are
subject to Council’s consent at the meeting.)
19. Authorize the Following Actions for Landscape and Lighting Assessment Districts No. 1
and 2:
a. Adopt a Resolution Confirming the Diagram and Assessments and Levying and
Authorizing Collection of Assessments for Landscape and Lighting Assessment
District No. 1-Blackwell Drive Benefit Zone.
b. Adopt a Resolution Confirming the Diagram and Assessments and Levying and
Authorizing Collection of Assessments for Landscape and Lighting Assessment
District No. 1-Kennedy Meadows Benefit Zone.
c. Adopt a Resolution Confirming the Diagram and Assessments and Levying and
Authorizing Collection of Assessments for Landscape and Lighting Assessment
District No. 1-Santa Rosa Heights Benefit Zone.
d. Adopt a Resolution Confirming the Diagram and Assessments and Levying and
Authorizing Collection of assessments for Landscape and Lighting Assessment
District No. 1-Vasona Heights Benefit Zone.
e. Adopt a Resolution Confirming the Diagram and Assessments and Levying and
Authorizing Collection of assessments for Landscape and Lighting Assessment
District No. 1-Hillbrook Drive Benefit Zone.
f. Adopt a Resolution Confirming the Diagram and Assessments and Levying and
Authorizing Collection of assessments for Landscape and Lighting Assessment
District No. 2-Gemini Court Benefit Zone.
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OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following
items consistent with the Participation Instructions contained on Page 2 of this agenda.)
20. Receive the Community Health and Senior Services (CHSSC) Report on Senior Service
Provision and Assessment Recommendations.
21. Accept the Report and Authorize the Temporary Installation of Traffic Calming Devices
for Shannon Road Between Los Gatos Boulevard and Short Road (CIP No. 812-9910
Traffic Calming Projects).
22. Provide Direction on the Proposal from Forbes Mill LLC, Requesting a Restaurant Pop-Up
at Forbes Mill located at 75 Church Street on Saturdays from June 19 through October
30, 2021.
ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council
votes for an extension of time)
Writings related to an item on the Town Council meeting agenda distributed to members of the Council within
72 hours of the meeting are available for public inspection on the official Town of Los Gatos website.
Note: The Town of Los Gatos has adopted the provisions of Code of Civil Procedure §1094.6; litigation
challenging a decision of the Town Council must be brought within 90 days after the decision is announced
unless a shorter time is required by State or Federal law.