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TOWN OF LOS GATOS
COUNCIL MEETING AGENDA
JUNE 01, 2021
TELECONFERENCE
7:00 PM
Marico Sayoc, Mayor
Rob Rennie, Vice Mayor
Mary Badame, Council Member
Matthew Hudes, Council Member
Maria Ristow, Council Member
PARTICIPATION IN THE PUBLIC PROCESS
How to participate: The Town of Los Gatos strongly encourages your active participation in the
public process, which is the cornerstone of democracy. If you wish to speak to an item on the
agenda, please follow the Participation Instructions on Page 2 of this agenda. If you wish to speak
to an item NOT on the agenda, you may do so during the “Verbal Communications” period, by
following the Participation Instructions on Page 2 of this agenda. The time allocated to speakers
may change to better facilitate the Town Council meeting.
Effective Proceedings: The purpose of the Town Council meeting is to conduct the business of
the community in an effective and efficient manner. For the benefit of the community, the Town
of Los Gatos asks that you follow the Town’s meeting guidelines while attending Town Council
meetings and treat everyone with respect and dignity. This is done by following meeting
guidelines set forth in State law and in the Town Code. Disruptive conduct is not tolerated,
including but not limited to: addressing the Town Council without first being recognized;
interrupting speakers, Town Council or Town staff; continuing to speak after the allotted time
has expired; failing to relinquish the podium when directed to do so; and repetitiously addressing
the same subject.
Deadlines for Public Comment and Presentations are as follows:
• Persons wishing to make an audio/visual presentation on any agenda item must submit the
presentation electronically, either in person or via email, to the Clerk’s Office no later than
3:00 p.m. on the day of the Council meeting.
• Persons wishing to submit written comments to be included in the materials provided to
Town Council must provide the comments as follows:
o For inclusion in the regular packet: by 11:00 a.m. the Thursday before the Council
meeting
o For inclusion in any Addendum: by 11:00 a.m. the Monday before the Council meeting
o For inclusion in any Desk Item: by 11:00 a.m. on the day of the Council Meeting
Town Council Meetings Broadcast Live on KCAT, Channel 15 (on Comcast) on the 1st and 3rd Tuesdays at 7:00 p.m.
Rebroadcast of Town Council Meetings on the 2nd and 4th Mondays at 7:00 p.m.
Live & Archived Council Meetings can be viewed by going to:
www.losgatosca.gov/Councilvideos
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING,
PLEASE CONTACT THE CLERK DEPARTMENT AT (408) 354-6834. NOTIFICATION 48 HOURS BEFORE THE MEETING WILL ENABLE THE TOWN
TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING [28 CFR §35.102-35.104]
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TOWN OF LOS GATOS
COUNCIL MEETING AGENDA
JUNE 1, 2021
7:00 PM
IMPORTANT NOTICE REGARDING THE JUNE 1, 2021 MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent with
State of California Executive Order N-29- 20 dated March 17, 2020, regarding the COVID-19
pandemic. The live stream of the meeting may be viewed on television and/or online at
www.losgatosca.gov/AgendasAndVideos. In accordance with Executive Order N-29- 20, the
public may only view the meeting on television and/or online and not in the Council
Chamber.
PARTICIPATION
If you are not interested in providing oral comments in real-time during the meeting, you can
view the live stream of the meeting on television (Comcast Channel 15) and/or online at
www.LosGatosCA.gov/TownYouTube.
If you are interested in providing oral comments real-time during the meeting, you must join
the Zoom webinar:
• Join from a PC, Mac, iPad, iPhone or Android device: click this link
https://us02web.zoom.us/j/82335338308?pwd=TXlPeUFqNzFmQTBxSVpGOFVOYnB4QT09.
Password: 522235. You can also type in 823 3533 8308 in the “Join a Meeting” page on the Zoom
website at https://zoom.us/join.
• Join by telephone: Dial: 877 336 1839. Conference code: 969184
During the meeting:
• When the Mayor announces the item for which you wish to speak, click the “raise hand”
feature in Zoom. If you are participating by phone on the Zoom app, press *9 on your
telephone keypad to raise your hand. If you are participating by calling in, press #2 on
your telephone keypad to raise your hand.
• When called to speak, please limit your comments to three (3) minutes, or such other
time as the Mayor may decide, consistent with the time limit for speakers at a Council
meeting.
If you are unable to participate in real-time, you may email to PublicComment@losgatosca.gov
the subject line “Public Comment Item #__ ” (insert the item number relevant to your
comment) or “Verbal Communications – Non Agenda Item.” Comments received by 11:00 a.m.
the day of the meeting will be reviewed and distributed before the meeting. All comments
received will become part of the record.
REMOTE LOCATION PARTICIPANTS
The following Council Members are listed to permit them to appear electronically or
telephonically at the Town Council meeting: MAYOR MARICO SAYOC, VICE MAYOR ROB RENNIE,
COUNCIL MEMBER MARY BADAME, COUNCIL MEMBER MATTHEW HUDES, and COUNCIL
MEMBER MARIA RISTOW. All votes during the teleconferencing session will be conducted by roll
call vote.
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TOWN OF LOS GATOS
COUNCIL MEETING AGENDA
JUNE 01, 2021
7:00 PM
MEETING CALL TO ORDER
ROLL CALL
PRESENTATIONS
i. Youth Commissioner End of Term Commendations
ii. Youth Friendly Business of the Year - Posh Bagel
iii. Youth Friendly Green Business of the Year - Trader Joe's
COUNCIL / MANAGER MATTERS
CONSENT ITEMS (Items appearing on the Consent Items are considered routine and may be
approved by one motion. Any member of the Council or public may request to have an item
removed from the Consent Items for comment and action. A member of the public may request
to remove an item from Consent by following the Participation Instructions contained on Page 2
of this agenda. If an item is removed, the Mayor has the sole discretion to determine when the
item will be heard. Unless there are separate discussions and/or actions requested by Council,
staff, or a member of the public, it is requested that items under the Consent Items be acted on
simultaneously.)
1. Approve Draft Minutes of the May 18, 2021 Town Council Meeting.
2. Ratify the Town Council Selection Committee’s Recommended Youth Commissioner
Appointments.
3. Approve Town Council Meeting Schedule for 2021/2022 Fiscal Year.
4. Operating and Capital Budgets
a. Adopt a Resolution Approving the Town of Los Gatos Fiscal Year (FY) 2021/22
Operating Budget and FY 2021/22 – 2025/26 Capital Improvement Program (CIP),
New Appropriations, other Council Actions on May 18, 2021, Minor Corrections,
and Carry-Forward Appropriations
b. Adopt a Resolution Approving Commitment of Fund Balances under GASB 54.
c. Approve FY 2020/21 Budget Adjustments:
a. Major Revenue Adjustments to Match Year-End Estimated Revenues as Directed
by the Town Council on May 18, 2021 and as Determined from Updated
Information:
i. Anticipated American Recovery Plan Act (ARPA) revenue increase in the
amount of $2,884,315,
ii. Property Tax revenue Increase in the Amount of $703,202,
iii. Sales Tax Revenue Decrease in the Amount of $444,400,
iv. Measure G District Tax Revenue Decrease in the Amount of 83,369, and
v. Business License Tax Revenue Increase in the Amount of $200,000.
b. Expenditure Increases to Reflect Past Actions:
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i. In the Amount of $408,807 to Match Actual Transfer to CalPERS from the
CEPPT Trust ($406,988) and from the Town General Fund ($1,819) for
Additional Discretionary Payment Based on the Town Pension and OPEB
Trusts Oversight Committee March 30, 2021 Action and
ii. In the Amount of $55,000 to the Chamber of Commerce for Development of
Destination Marketing from the Anticipated ARPA Proceeds.
5. Authorize Town Manager to Execute a Two-Year Lease Agreement with Flock Safety
Group for the Installation and Maintenance of 15 Stationary Automated License Plate
Readers (ALPR) throughout the Town of Los Gatos in the Amount of $78,750.
6. Authorize the Town Manager to Purchase Microsoft Software Licensing from
SoftwareONE in an Amount Not to Exceed $73,724.17.
7. Approve Increasing Construction Contingency to $308,000 for the Guardrail
Replacement Project (CIP No. 812-0120/Federal No. HSIPL-5067-022) and Authorize
Staff to Execute Future Change Orders up to the Approved Amount to Expend the
Federal Grant Funds.
8. Approve Temporary Changes to the Community Grant Program to Assist Community
Organizations with Post-Pandemic Recovery.
9. Request for Authorization to Enter into a Legal Services Agreement with the Law Firm of
Liebert Cassidy Whitmore for Litigation Defense in the Matter of Jonathon Silva v. Town
of Los Gatos for a Total Contract Not-To-Exceed Amount of $50,000.
VERBAL COMMUNICATIONS (Members of the public are welcome to address the Town Council
on any matter that is not listed on the agenda consistent with the Participation Instructions
contained on Page 2 of this agenda. To ensure all agenda items are heard and unless additional
time is authorized by the Mayor, this portion of the agenda is limited to 30 minutes and no more
than three (3) minutes per speaker. In the event additional speakers were not able to be heard
during the initial Verbal Communications portion of the agenda, an additional Verbal
Communications will be opened prior to adjournment.)
PUBLIC HEARINGS (Applicants/Appellants, their representative, and members of the public may
address the Council on any public hearing item consistent with the Participation Instructions
contained on Page 2 of this agenda. Applicants/Appellants and their representatives may be
allotted up to a total of five minutes maximum for opening statements. Members of the public
may be allotted up to three minutes to comment on any public hearing
item. Applicants/Appellants and their representatives may be allotted up to a total of three
minutes maximum for closing statements. Items requested/recommended for continuance are
subject to Council’s consent at the meeting.)
10. Brush Abatement Program Public Hearing to Consider Objections to the Proposed
Removal of Brush on Parcels Listed on the 2021 Wildland Urban Interface (WUI) Area
Non-Compliant Parcel List and Order Abatement of the Public Nuisance and Potential
Fire Hazard Pursuant to the Town of Los Gatos Municipal Code (Chapter 9) Regarding
Defensible Space.
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OTHER BUSINESS (Up to three minutes may be allotted to each speaker on any of the following
items consistent with the Participation Instructions contained on Page 2 of this agenda.)
11. Adopt the Proposed Modifications to the Agenda Format and Rules Policy as
Recommended by the Council Policy Committee.
12. Adopt the Proposed Modifications to the Commission Appointment Policy as
Recommended by the Council Policy Committee.
ADJOURNMENT (Council policy is to adjourn no later than midnight unless a majority of Council
votes for an extension of time.)
Writings related to an item on the Town Council meeting agenda distributed to members of the Council within
72 hours of the meeting are available for public inspection on the official Town of Los Gatos website.
Note: The Town of Los Gatos has adopted the provisions of Code of Civil Procedure §1094.6; litigation
challenging a decision of the Town Council must be brought within 90 days after the decision is announced
unless a shorter time is required by State or Federal law.