Attachment 1 - Library Board Enabling ResolutionRESOLUTION 2016 -056
RESOLUTION OF THE TOWN COUNCIL
OF THE TOWN OF LOS GATOS ESTABLISHING THE TERMS AND CONDITIONS FOR
APPPOINTMENT TO AND CONDUCT OF THE LIBRARY BOARD
WHEREAS, the Town Council of the Town of Los Gatos does hereby establish the terms
and conditions for appointment to and conduct of the Library Board. The Board is advisory to
the Town Council and operates in the manner hereinafter prescribed.
NOW, THEREFORE, BE IT RESOLVED THAT, The Library Board shall consist of seven (7)
members — six (6) adult voting members appointed by Council, whose terms of office shall be
three (3) years and until their successors are appointed by Council, and one (1) Youth
Commissioner as a voting member, appointed by the Youth Commission, whose term of office
shall be for one (1) year with no limitations on reappointments
Residency and meeting attendance requirements for all members will conform with all current
Town Resolutions and Policies.
The terms of office of the adult members shall be staggered and over lapped in such a manner
that the terms of no more than one -third of the members expire each year.
The Town Council shall fill any member vacancies occurring during the term of the Board. The
Board shall, annually, at the January meeting, designate a Chairperson and Vice- Chairperson.
A majority of members of the Board shall constitute a quorum of the Board for the purpose of
transacting business. Any member shall have the right to present a minority view to Council in
reference to any report or recommendation the Board may take.
The members of the Board shall serve without compensation, provided that with advance
budgetary approval of the Town Council, the actual and necessary expenses (if any) incurred by
the members in the conduct of Town business shall be reimbursable pursuant to the provisions
of the current Administrative Policy.
The Library Board shall establish a regular time and location for its meetings and shall conduct
its meetings in compliance with the provisions of the Ralph M. Brown Act (Government Code
Sections 54950.)
Special meetings may be called at any time by three Board members by written notice served
upon each member, and shall be posted at least twenty -four hours before the time specified
for the proposed meeting.
Minutes of the actions taken during the Board's meetings shall be kept and shall be a public
record.
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Resolution 2016 -056 October 18, 2016
ATTACHMENT 1
BE IT FURTHER RESOLVED THAT, (a) The function of the Board shall be to serve in an
advisory capacity to the Town Council regarding Town policies within its scope of expertise;
specifically on library programs, services and policies that meet the needs of the community.
With the prior approval of, and /or at the direction of, the Town Council or its delegate, the
Board shall receive public input, evaluate options, and make recommendations on policy issues
affecting the library.
b) The Board shall promote the services of the library in the community by:
1. Becoming familiar with the library's services and with applicable local and state library
laws.
2. Speaking to service clubs, business associations, school groups, and other organizations
about the library's program and services.
c) The Board may send representatives, when appropriate, to other bodies or commissions.
d) The Board shall perform other duties as assigned by the Town Council.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of
Los Gatos, California, held on the 18th day of October, 2016, by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN
ATTEST:
Marcia Jensen, Steve Leonardis, Marico Sayoc, Mayor Barbara Spector
Rob Rennie
None.
None
CLERK ADMINISTRAT R OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
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Resolution 2016 -056 October 18, 2016