Staff Report.CalRecycle Grant Budget Adjustments
PREPARED BY: Ying Smith
Transportation and Mobility Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Parks and
Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 5/4/2021 ITEM NO: 6
DATE: April 28, 2021
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Following Actions:
a. Accept a California Department of Resources Recycling and Recovery
(CalRecycle) Grant in the Amount of $230,000; and
b. Authorize Revenue and Expenditure Budget Adjustment in the Amount of
$230,000 in the Fiscal Year 2020/21 Capital Improvement Program (CIP)
Budget for the Street Repair and Resurfacing Project (CIP No. 811-9901)
RECOMMENDATION:
Staff recommends that the Town Council authorize the following actions:
a. Accept a California Department of Resources Recycling and Recovery (CalRecycle) Grant in
the amount of $230,000; and
b. Authorize revenue and expenditure budget adjustment in the amount of $230,000 in the
Fiscal Year 2020/21 Capital Improvement Program (CIP) Budget for the Street Repair and
Resurfacing Project (CIP No. 811-9901).
BACKGROUND:
CalRecycle offers a recycled rubber grant program to promote markets for rubberized
construction products with crumb rubber derived from waste tires. In January 2021 CalRecycle
opened the grant cycle for Fiscal Year (FY) 2020/21, which offered a total of $4,387,000 State-
wide with a maximum award amount of $250,000 per agency.
In February, staff submitted a grant application seeking $230,000 in the Rubberized Pavement
Grant Program. At the March 3, 2021 meeting, the Town Council adopted a resolution to
authorize grant applications to CalRecycle and authorized the Town Manager to negotiate and
execute future grant agreements with CalRecycle. CalRecycle approved the Town’s funding
request on April 7, providing $230,000 for eligible expenses.
PAGE 2 OF 2 SUBJECT: CalRecycle Grant Budget Adjustment DATE: April 28, 2021
DISCUSSION:
The Town’s Street Repair and Resurfacing Project (CIP No. 811-9901) is a recurring annual
project for street maintenance and rehabilitation activities throughout the Town to enhance
safety for all travel modes and maintain the roadway infrastructure. Earlier this year, the Town
Council approved the Street List for the FY 2020/21 Street Repair and Resurfacing Project,
approved the Plans and Specifications, and authorized advertising the project for bid. The focus
of this year’s project will be on preventive maintenance through rubberized cape seal, slurry
seal, and crack seal treatments of project locations identified in the approved list.
This year’s project includes approximately 115,000 square yards of rubberized cape seal, which
is eligible under the CalRecycle grant program. Staff estimates that next year’s Street Repair
and Resurfacing Project will have a similar quantity of rubberized cape seal.
The grant’s eligibility period is from April 20, 2021 through April 1, 2023, which aligns with two
years of street repair and resurfacing work. The grant funds will be used for approximately
230,000 square yards of rubberized chip seal.
CONCLUSION:
The recommended actions will increase revenue for the Street Repair and Resurfacing Project.
COORDINATION:
This report was coordinated with the Finance Department.
FISCAL IMPACT:
If Council approves this item, the Town will receive grant revenue of $230,000 for the eligible
expenses in the Street Repair and Resurfacing Project (CIP No. 811-9901).
ENVIRONMENTAL ASSESSMENT:
The requested actions are not considered a project defined under CEQA, and no further action
is required.