Staff Report.Downtown Tree Lighting
PREPARED BY: Daniel Keller
Facilities & Environmental Services Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Director
of Parks and Public Works
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 04/20/2021 ITEM NO: 9
DATE: April 15, 2021
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a First Amendment to Agreement
for Services with Pacific Display Inc. for Additional Downtown Tree Lighting
Repairs in an Amount of $9,480 for a Total Agreement Not to Exceed
$242,085 and Authorize a Budget Transfer of $9,480 from the Tree
Replacement Fund to the General Fund to Fund the Increase
RECOMMENDATION:
Authorize the Town Manager to execute a first amendment to Agreement for Services with
Pacific Display Inc. (Attachment 1) for additional downtown tree lighting repairs in an amount
of $9,480 for a total agreement not to exceed $242,085 and authorize a budget transfer of
$9,480 from the Tree Replacement Fund to the General Fund to fund the increase.
BACKGROUND:
On July 1, 2019, the Town entered into an Agreement for Services with Pacific Display Inc. to
provide maintenance for downtown tree and bridge lighting for the Town. During FY 2020/21,
unforeseen downtown tree lighting repair costs were incurred in an amount of $9,480.
DISCUSSION:
The tree lights in the downtown holiday tree at Plaza Park required additional work this year to
restring lights that had been damaged by wind over several years. The repairs made during FY
2020/21 will keep the downtown tree lighting in good working order for several years. Pacific
Display Inc. has provided excellent service to the Town as the contractor for repair services for
downtown tree and bridge lighting.
PAGE 2 OF 2 SUBJECT: Authorize the Town Manager to Execute a First Amendment to Agreement for Services with Pacific Display Inc. for Additional Downtown Tree Lighting Repairs in an Amount of $9,480 for a Total Agreement Not to Exceed $242,085 and Authorize a Budget Transfer of $9,480 from the Tree Replacement Fund to the General Fund to Fund the Increase DATE: April 15, 2021
CONCLUSION:
Authorize the Town Manager to execute a first amendment to Agreement for Services with
Pacific Display Inc. for additional downtown tree lighting repairs in an amount of $9,480 for a
total agreement not to exceed $242,085 and authorize a budget transfer of $9,480 from the
Tree Replacement Fund to the General Fund to fund the increase.
FISCAL IMPACT:
Staff recommends utilizing the Tree Replacement Fund for this work. The eligible uses of this
fund include tree replacement and maintenance associated with trees. There are sufficient
funds available in the Town’s Tree Replacement Fund to fund the increase.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. First Amendment to Agreement for Services
2. Original Agreement