04 Staff Report
PREPARED BY: Matt Morley
Parks and Public Works Director
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 03/02/2021 ITEM NO: 4
DATE: February 25, 2021
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a First Amendment to Agreement
for Consultant Services with Cuschieri Horton Architects for Additional
Architectural and Engineering Design Services for PPW Project 821-2302 in an
Amount of $16,350, for a Total Agreement Not to Exceed $165,350
RECOMMENDATION:
Authorize the Town Manager to execute a First Amendment (Attachment 1) to Agreement
(Attachment 2) for Consultant Services with Cuschieri Horton Architects for additional
architectural and engineering design services for PPW Project 821-2302 in an amount of
$16,350, for a total agreement not to exceed $165,350.
BACKGROUND:
The Town’s adopted 2018/19 Capital Improvement Program Budget designates funding for
Town projects, including Project 821-2302, Building Replacement at the Corporation Yard. This
is a two phased project that will convert current warehouse space to office space and then
replace an old portable building that currently houses staff with a steel storage building at the
northwest corner of the Parks and Public Works (PPW) Corporation Yard on Miles Avenue.
On October 2, 2018, the Town Council authorized the Town Manager to execute an agreement
with Cuschieri Horton Architects for the Design of Corporation Yard Building Replacement and
Engineering Tenant Improvement project.
On August 18, 2020, the Town Council authorized the Town Manager to execute a construction
contract with DesignTek Consulting Group, LLC. for the construction of Phase 1 of the project
PAGE 2 OF 3 SUBJECT: Authorize the Town Manager to execute a First Amendment to Agreement for Consultant Services with Cuschieri Horton Architects for Additional Architectural and Engineering Design Services for PPW Project 821-2302 in an Amount of $16,350, for a Total Agreement Not to Exceed $165,350 DATE: February 25, 2021
BACKGROUND (continued):
which includes tenant improvements of Engineering staff offices and conversion of warehouse
space into staff office space. The Phase 1 construction work is underway and is expected to be
completed in May.
DISCUSSION:
Phase 2 of the project includes purchasing and installation of a steel storage building to replace
the existing building that is currently used as Police evidence storage facility and some staff
offices.
The permit process for the storage building also includes review by the County Fire
Department. Early coordination led staff to believe that fire sprinklers would not be necessary.
Subsequent review comments from the Fire Department added the requirement for fire
sprinklers, an element which needs design and engineering for an underground water line
connection to the proposed storage building. This amendment is for the additional design and
engineering work to be performed by Cuschieri Horton Architects.
Bidding for construction of Phase 2 of the project will follow the completion of the additional
design work.
CONCLUSION:
Staff recommends that Town Council authorize the Town Manager to execute the contract to
allow for this project to progress.
COORDINATION:
The design of this project has been coordinated with the Community Development Department
and County Fire through the building permit process.
PAGE 3 OF 3 SUBJECT: Authorize the Town Manager to execute a First Amendment to Agreement for Consultant Services with Cuschieri Horton Architects for Additional Architectural and Engineering Design Services for PPW Project 821-2302 in an Amount of $16,350, for a Total Agreement Not to Exceed $165,350 DATE: February 25, 2021
FISCAL IMPACT:
There are sufficient funds in the project budget for this design change. Once the design is
complete, staff will update the construction estimate and propose any changes in budget
through the annual Capital Improvement Program budget process.
Building Replacement at Corporation Yard
Project 821-2302 Budget Costs
GFAR $1,165,800
Total Budget $1,165,800
Construction (Including Contingencies) $750,315
Consultation Services (Expense + Encumbrance) $204,484
Solutions Office Interiors $108,000
Other Construction $39,396
Modular Unit Rental $10,637
Construction Inspection $7,443
Equipment Acquisition/Installation $6,055
Blueprint/Copy/Postage $1,772
Advertising $1,064
Total Expenditures $1,126,331
Remaining Budget $39,469
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301 a and d). A
Notice of Exemption will not be filed.
Attachment:
1. First Amendment to the Agreement for Consultant Services with Cuschieri Horton Architects
Including Exhibit B (Cost Proposal) and Original Agreement.