03 Staff Report
PREPARED BY: Matt Morley
Parks and Public Works Director
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 03/02/2021 ITEM NO: 3
DATE: February 24, 2021
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a Purchase and Service Agreement
with Solutions Office Interiors, Inc. for the Purchase and Installation of Office
Furniture for the Corporation Yard Building Replacement and Engineering
Tenant Improvement Project (18-821-2302) in an Amount Not to Exceed
$108,000 Including Contingencies.
RECOMMENDATION:
Authorize the Town Manager to execute a Purchase and Service Agreement (Attachment 1)
with Solutions Office Interiors, Inc. for the Corporation Yard Building Replacement and
Engineering Tenant Improvement Project (18-821-2302) in an Amount Not to Exceed $108,000
including contingencies.
BACKGROUND:
The Town’s adopted 2018/19 Capital Improvement Program Budget designates funding for
Town projects, including Project 821-2302, Corporation Yard Building Replacement. This is a
two phased project that will convert current warehouse space to office space and then replace
an old portable building that currently houses staff with a steel storage building at the
northwest corner of the Parks and Public Works (PPW) corporation yard on Miles Avenue.
On October 2, 2018, the Town Council authorized the Town Manager to execute an agreement
with Cuschieri Horton Architects for the Design of Corporation Yard Building Replacement and
Engineering Tenant Improvement project.
On August 18, 2020, the Town Council authorized the Town Manager to execute Construction
contract with DesignTek Consulting Group, LLC. for the construction of Phase 1 of the project
PAGE 2 OF 3 SUBJECT: Corporation Yard Building Replacement and Engineering Tenant Improvement Project (18-821-2302) DATE: February 24, 2021
BACKGROUND (continued):
which includes tenant improvements of Engineering staff offices and conversion of warehouse
space into staff office space. The Phase 1 construction work is underway and is expected to be
completed in May
DISCUSSION:
Once the construction work is complete, furniture needs to be purchased and installed for staff
offices. PPW issued a Request for Proposals (RFP) inviting 10 vendors for contract furniture
configuration services for design, materials, delivery, and installation for the Engineering and
Maintenance staff offices.
Four vendors responded to the RFP and Solutions Office interiors was selected based on being
the most qualified and having the lowest priced proposal. Solutions Office Interiors worked
with Department staff to design a furniture layout for the office space under a design
agreement executed in February 2020.
The design is complete and approved by Town staff, and the selected furniture needs to be
ordered to enable timely delivery and installation.
CONCLUSION:
Approval will allow for the upfit of cubicle office space in the engineering building.
PAGE 3 OF 3 SUBJECT: Corporation Yard Building Replacement and Engineering Tenant Improvement Project (18-821-2302) DATE: February 24, 2021
FISCAL IMPACT:
Sufficient funds exist in the project budget for this contract.
Building Replacement at Corporation Yard
Project 821-2302
Budget Costs
GFAR $1,165,800
Total Budget $1,165,800
Construction (Including Contingencies) $750,315
Consultation Services (Expense + Encumbrance) $204,484
Solutions Office Interiors $108,000
Other Construction $39,396
Modular Unit Rental $10,637
Construction Inspection $7,443
Equipment Acquisition/Installation $6,055
Blueprint/Copy/Postage $1,772
Advertising $1,064
Total Expenditures $1,126,331
Remaining Budget $39,469
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Purchase and Service Agreement
2. Exhibits A and B to the Purchase and Service Agreement