01 Minutes
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 03/02/2021 ITEM NO: 1
DRAFT
Minutes of the Town Council Meeting
February 16, 2021
The Town Council of the Town of Los Gatos conducted a regular meeting via Teleconference via
COVID-19 Shelter in Place Guidelines on February 16, 2021, at 7:00 p.m.
MEETING CALLED TO ORDER AT 7:00 P.M.
ROLL CALL Present: Mayor Marico Sayoc, Vice Mayor Rob Rennie, Council Member Mary Badame, Council
Member Matthew Hudes, Council Member Maria Ristow. (All participating remotely).
Absent: None
COUNCIL/TOWN MANAGER REPORTS
Council Matters - Vice Mayor Rennie stated he attended the Bay Area Air Quality Management District
(BAAQMD) Board meeting; Valley Transportation Authority (VTA) Board and Policy Advisory
Committee (PAC); Silicon Valley Clean Energy Authority (SVCEA) Board meeting, New
Members Orientation, and Risk Oversight Committee; Town Finance Commission with
Council Member Hudes; and a meet and greet with the NUMU Director. - Council Member Ristow stated she attended the VTA PAC meeting as an alternate and the
General Plan Advisory Committee (GPAC) meeting with Council Member Badame. - Council Member Hudes stated he attended the League of California Cities Economic
Development workshop and Town Finance Commission meeting; did a site visit of the Los
Gatos Meadows development (110 Wood Road); and met with the Chair of the Town’s
Community Health and Senior Services Commission (CHSSC). - Council Member Badame stated she attended GPAC with Council Member Ristow, West
Valley Clean Water Authority (WVCWA) Board, and West Valley Solid Waste Management
Authority (WVSWMA) meetings. - Mayor Sayoc stated that in addition to the items mentioned by other Members, she
attended several Santa Clara County Cites Association meetings and Santa Clara County calls
regarding COVID-19.
Manager Matters - Announced Finance Commission recruitment is underway for one open seat, applications
are due Feb 19, 2021 by 4:00 p.m.
- Announced Youth Commission recruitment is open, applications are due by 4:00 p.m. on
April 30, 2021.
- Announced free COVID-19 testing will take place on Friday February 19, 2021 at the Adult
Recreation Center (ARC); appointments are strongly advised.
PAGE 2 OF 5 SUBJECT: Draft Minutes of the Town Council Meeting of February 16, 2021 DATE: February 17, 2021
Manager Matters – continued
- Announced a Joint Town Council and Planning Commission Study Session will take place on
Tuesday, February 23, 2021 at 7:00 p.m.
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve Draft Minutes of January 26, 2021 Town Council Strategic Priority Meeting.
2. Approve Draft Minutes of January 28, 2021 Joint Meeting of the Town Council and Finance
Commission.
3. Approve Draft Minutes of the February 2, 2021 Closed Session Meeting.
4. Approve Draft Minutes of February 2, 2021 Town Council Meeting.
5. Receive the Second Quarter Investment Report (October through December 2020) for Fiscal
Year 2020/21.
6. Guardrail Replacement Project (CIP No. 812-0120):
a. Approve the Project Plans and Specifications;
b. Authorize Advertising the Project for Bid;
c. Authorize the Town Manager to Award and Execute a Construction Agreement in an
Amount not to Exceed $800,000, Including Contingencies and Change Orders; and
d. Authorize Staff to Execute Future Change Orders in an Amount Not to Exceed Ten
Percent of the Contract Award Amount.
7. Authorize the Town Manager to Negotiate and Execute a Vendor Agreement with Econolite
Systems, Inc. in an Amount Not to Exceed $352,494, Including Contingency, for the
Automated Traffic Signal Performance Measures and Virtual Bike Detection/Bike Signal
Priority Project (CIP No. 813-0227 Traffic Signal Modernization).
8. Authorize the Town Manager to Execute an Agreement with HouseKeys for Administration
of the Town’s Below Market Price Affordable Housing Program.
9. Authorize the Town Manager to Purchase Two Vehicles:
a. One Vehicle from Folsom Lake Ford in an Amount not to Exceed $43,405; and
b. One Cab Chassis with Aerial Lift Platform Body from Altec Industries, Inc. in an Amount
not to Exceed $129,658.
10. Consider a Request for an Exception to the Story Pole Policy to Allow an Alternative to
Standard Story Pole Installation to Illustrate and Provide Notice of the Proposed Project on
Property Zoned R:PD. Located at 110 Wood Road. APN 510-47-038. Applicant: Frank
Rockwood. Property Owner: Covia Communities. Project Planner: Jocelyn Shoopman.
11. Adopt a Modified Economic Recovery Resolution to Reflect the Town Council’s Direction on
Conditional Use Permits for up to Five New Markets or Other Non-Restaurant Uses; and
Extend the Resolution Until At Least December 31, 2021. RESOLUTION 2021-002
MOTION: Motion by Council Member Ristow to approve Consent Items 1-11. Seconded by
Council Member Badame.
VOTE: Motion passed unanimously.
PAGE 3 OF 5 SUBJECT: Draft Minutes of the Town Council Meeting of February 16, 2021 DATE: February 17, 2021
VERBAL COMMUNICATIONS
Kate Gude
- Expressed concern regarding the social and emotional effect of remote learning on children
and the continued Shelter-In-Place Order; requested the Town work with the school
administration to reopen the schools.
McNelly X
- Expressed concern regarding the social and emotional effect of remote learning on children
and the continued Shelter-In-Place Order; requested the Town provide information
technology training to local teachers and set up meetings with infectious disease experts.
Bob Lipp
- Requested the Town revisit its plastic bag ordinance to consider addressing grocers
supplying multi-use recyclable plastic bags without the option of paper bags.
Susan Nestor
- Expressed concern regarding the social and emotional effect of remote learning on children
and the continued Shelter-In-Place Order; requested the Town work with the school
administration to reopen the schools.
Silvana Casale
- Expressed concern regarding the social and emotional effect of remote learning on children
and the continued Shelter-In-Place Order; requested the Town work with the school
administration to reopen the schools.
Wayne Heimsoth, American Legion Post 99
- Requested the Town allow the American Legion Post 99 to utilize the Venue property for
their headquarters and meetings and stated the Los Gatos Veteran’s Memorial and Support
Foundation would also like to use the Venue.
Jeffrey Suzuki
- Requested more information regarding the Town’s work with the County on mental health
calls and requested the formation of a Diversity, Equity, and Inclusion (DEI) committee.
Amy Nishide
- Requested a member of the Town Council opt to sit on the Cities Association Social Justice
Committee and consider the formation of a DEI committee.
Lynley Hogan
- Expressed concerns regarding mask mandates and the continued Shelter-In-Place Order’s
closure of businesses and schools.
PAGE 4 OF 5 SUBJECT: Draft Minutes of the Town Council Meeting of February 16, 2021 DATE: February 17, 2021
Verbal Communications – continued
Cyndi Sheehan
- Expressed concerns regarding mask mandates and the continued Shelter-In-Place Order’s
closure of businesses and schools.
The Mayor gave remarks and continued Verbal Communications to the end of the meeting,
consistent with Town policy.
OTHER BUSINESS
12. Mid-Year Budget Performance report - Six Months ending December 31, 2020.
a. Accept FY 2020/21 Mid-Year Budget Performance Report;
b. Authorize Budget Adjustments as Recommended in the Mid-Year Budget Performance
Report.
Stephen Conway, Finance Director, presented the staff report.
Opened public comment.
No one spoke.
Closed public comment.
Council discussed the item.
MOTION: Motion by Vice Mayor Rennie to:
- Approve the FY 2020/21 mid-year budget adjustments as contained in
Attachment 1; and
- Utilize the funds from the sale of the Winchester property to cure the deficit
with the understanding if less funds are needed, the remaining funds should
stay in the surplus property reserve, and if additional funds are needed,
OPEB discretionary payments should be reduced and diverted to balance the
budget.
Seconded by Council Member Ristow.
VOTE: Motion passed unanimously.
13. Discuss the Five-Year Forecast, Provide Direction on the Other Budget Assumptions, and
Provide any Specific Direction for the Preparation of the Town’s Fiscal Year 2021/22
Operating and Capital Budgets.
Arn Andrews, Assistant Town Manager, presented the staff report.
PAGE 5 OF 5 SUBJECT: Draft Minutes of the Town Council Meeting of February 16, 2021 DATE: February 17, 2021
Opened public comment.
Other Business Item #13 – continued
No one spoke.
Closed public comment.
Council discussed the item and directed staff to return the item to the Finance Commission for
more review with additional scenarios and trends in expenditures and revenues.
VERBAL COMMUNICATIONS - continued
Jennifer Wooten
- Expressed concerns regarding mask mandates and the continued Shelter-In-Place Order’s
closure of businesses and schools.
ADJOURNMENT The meeting adjourned at 9:24 p.m.
Respectfully submitted:
_____________________________________
Jenna De Long, Deputy Clerk