04 Minutes 020221
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 02/16/2021
ITEM NO: 4
DRAFT
Minutes of the Town Council Meeting
February 2, 2021
The Town Council of the Town of Los Gatos conducted a regular meeting via Teleconference via
COVID-19 Shelter in Place Guidelines on February 2, 2021, at 7:00 p.m.
MEETING CALLED TO ORDER AT 7:00 P.M.
ROLL CALL
Present: Mayor Marico Sayoc, Vice Mayor Rob Rennie, Council Member Mary Badame, Council
Member Matthew Hudes, Council Member Maria Ristow. (All participating remotely).
Absent: None
CLOSED SESSION REPORTS
Robert Schultz, Town Attorney, stated Council met in closed session as duly noted on the
agenda and there is no reportable action.
COUNCIL/TOWN MANAGER REPORTS
Council Matters
- Vice Mayor Rennie stated he attended the Bay Area Air Quality Management District
(BAAQMD) Retreat, Valley Transportation Authority (VTA) Board workshop, and met with
the Los Gatos High School Environmental Outreach Club with Council Member Ristow.
- Council Member Ristow stated she attended the League of California Cities New Mayors
and Council Members Orientation with Council Members Badame and Hudes; met with El
Camino Hospital Director of Health and with the Los Gatos High School Environmental
Outreach Club; and attended the Safe Routes to School Education Subcommittee meeting,
Council Policy Committee meeting with Mayor Sayoc, and the General Plan Advisory
Committee (GPAC) meeting with Council Member Badame.
- Council Member Hudes stated he attended the League of California Cities New Mayors and
Council Members Orientation, the League of California Cities Homeless Workshop, the
League of California Cities Peninsula Division meeting, Santa Clara Valley Water Commission
meeting, and Silicon Valley Interoperability Authority Board of Directors meeting; met with
a member of the sunsetted Ad Hoc Wildfire Committee and listened to Historical
Preservation Committee (HPC) meeting.
- Council Member Badame stated she attended the League of California Cities New Mayors
and Council Members Orientation, GPAC meeting, Town Council Strategic Priorities, Study
Session with Finance Commission, and a Town Council Closed Session; and met with the
Director of Government and Community Relations at El Camino Hospital.
PAGE 2 OF 4
SUBJECT: Draft Minutes of the Town Council Meeting of February 2, 2021
DATE: February 3, 2021
Council Matters – continued
- Mayor Sayoc stated that in addition to the items mentioned by other Members, she
attended the West Valley Mayors and Managers meeting with Town Manager Prevetti and
participated in the Santa Clara County calls regarding COVID-19 with Assistant Town
Manager Andrews.
Manager Matters
- Announced Finance Commission recruitment is underway for one open seat and that
applications are due February 19, 2021 by 4:00 p.m. The Mayor will review applications and
make her appointment which will be ratified at the March 2, 2021 Council meeting.
- Announced February programs for the Library are listed on the website, including Black
History Month offerings, and encouraged the community to check them out.
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve Draft Minutes of January 19, 2021 Commission Interview Minutes.
2. Approve Draft Minutes of the January 1, 2019 Council Meeting.
3. Annual Curb, Gutter, and Sidewalk Maintenance Project (CIP No. 813-9921):
a. Approve the Plans and Specifications;
b. Authorize Advertising the Project for Bid;
c. Authorize the Town Manager to Award and Execute a Construction Agreement in an
Amount Not to Exceed $771,100, Including Contingencies; and
d. Authorize Staff to Execute Future Change Orders in an Amount Not to Exceed Ten
Percent of the Contract Award Amount.
4. Annual Street Repair and Resurfacing Project (CIP No. 811-9901):
a. Approve the Plans and Specifications;
b. Authorize Advertising the Project for Bid;
c. Authorize the Town Manager to Award and Execute a Construction Agreement in an
Amount Not to Exceed $4,763,000, Including Contingencies and Change Orders;
d. Authorize Staff to Execute Future Change Orders in an Amount not to Exceed Ten
Percent of the Contract Award Amount;
e. Authorize the Town Manager to Execute a Cost Share Agreement with the City of Monte
Sereno Not to Exceed $400,000 for the Work within the City’s section of Winchester
Boulevard;
f. Authorize Revenue and Expenditure Budget increases in the Amount of $334,000 for
the Annual Street Repair & Resurfacing Project (CIP No. 811-9901) and $66,000 for the
Curb, Gutter, and Sidewalk Maintenance Project (CIP No. 813-9921) for Anticipated
Reimbursements; and
g. Authorize Revenue and Expenditure Decrease in the Amount of $78,339 to Recognize
Lower than Anticipated Costs and Reimbursements from Prior Cost share Agreements.
5. Authorize the Town Manager to Submit Grant Applications to the Caltrans Sustainable
Transportation Planning Grant Program and the VTA Measure B Bicycle and Pedestrian
Planning Grant Program.
PAGE 3 OF 4
SUBJECT: Draft Minutes of the Town Council Meeting of February 2, 2021
DATE: February 3, 2021
Consent Items - continued
6. Authorize Revenue and Expenditure Budget Adjustments in the Amount of $4,729 to
Recognize Receipt and Expenditure of Pacific Library Partnership Grant Funds.
MOTION: Motion by Council Member Hudes to approve Consent Items 1-6. Seconded by
Council Member Ristow.
VOTE: Motion passed unanimously.
VERBAL COMMUNICATIONS
Jeffrey Suzuki
- Requested the Council consider the formation of a Diversity, Equity, and Inclusion (DEI)
Committee and stated reforming the Below Market Price (BMP) program or consider
implementing a new program should be a priority.
Amy Nishide
- Agreed with the comments made by Mr. Suzuki.
Alicia Cinema Stereo (Spargo)
- Requested the Council consider the formation of a DEI Committee and hire a social worker
to respond to homeless and mental health related calls.
Ali Miano
- Requested the Council consider the formation of a DEI Committee.
Emeric Bisbee
- Requested the Council consider the formation of a DEI Committee and hire a social worker
to respond to homeless and mental health related calls.
Town Manager Prevetti provided an update on the Town’s progress on Police reform and DEI
efforts, and encouraged the community to get involved in the General Plan update process to
address affordable housing.
OTHER BUSINESS
7. Approve a First Amendment to a Parking Agreement with Tesla, Inc. for the Installation of
Eight Additional Charging Stations in the North Parking Lot, Resetting the Term, Establishing
Lease Payments to the Town of $8,000 per Month, and Approve a Revenue Budget
Adjustment in the Amount of $48,000 to Reserve the Lease Proceeds in the General Fund
Appropriated Reserve that will be Transferred to the Future Downtown Parking Fund to
Collect Parking Revenue for Infrastructure Improvements in Downtown.
PAGE 4 OF 4
SUBJECT: Draft Minutes of the Town Council Meeting of February 2, 2021
DATE: February 3, 2021
Other Business Item 7 – continued
Matt Morley, Director of Parks and Public Works, presented the staff report.
Opened public comment.
No one spoke.
Closed public comment.
Council discussed the item.
MOTION: Motion by Council Member Ristow to approve a first amendment to a parking
agreement with Tesla, Inc. for the installation of eight additional charging stations in
the north parking lot, reset the term, establishing lease payments to the Town of
$8,000 per month, and approve a revenue budget adjustment in the amount of
$48,000 to reserve the lease proceeds in the General Fund Appropriated Reserve
that will be transferred to the Future Downtown Parking Fund to collect parking
revenue for infrastructure improvements in downtown.
Seconded by Council Member Hudes.
VOTE: Motion passed unanimously.
ADJOURNMENT
The meeting adjourned at 7:26 p.m.
Respectfully submitted:
_____________________________________
Jenna De Long, Deputy Clerk