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01 Attachment 5 - FY2020-21 CIP PrioritizationCapital Improvement Program Project Status Update The attached table provides a high‐level overview of the status of the Town’s Capital Improvement Program (CIP). The intent of the document is to demonstrate the breadth of projects and where work has begun. Because this is a high‐level overview, this document is not intended as an in‐depth budget review for each project. The table is separated into two sections – one‐time projects in the upper portion and ongoing projects in the lower portion. One‐time projects are non‐repetitive in their nature and once complete, are removed from the CIP with any remaining funds returned to the GFAR for re‐ allocation by the Council in future years. Ongoing projects receive consistent funding over time and any fund balance is carried in the project for the next fiscal year. An example is street maintenance where the need is consistent and ongoing. The table columns are explained as follows: Column 1: A large number of the projects are in progress and this is noted by the blue shading of the project title. Progress is defined as the Town having made a significant financial commitment to the project in relation to the budget for that project. Column 2: The CIP Page No. in this column is a cross reference to the Town’s CIP Budget document to allow for ease of finding additional detail. Column 3: This shows the budget allocated to the project in the current fiscal year only. Note that many of the projects had expenditures in prior years as projects often span multiple years. Column 4 – This column identifies projects that have Town General Fund commitments through the GFAR. GFAR dollars are the most flexible in terms of use. Column 5 – This column identifies projects that have grant funds commitments. Column 6 – This column identifies projects that utilize other funding such as gas tax, traffic impact fees, information technology replacement funds, etc. Column 7 – This column identifies projects that have matching fund requirements. These are typically grant funded projects. Column 8 – This column demonstrates the current encumbrances and expenditures on the project as a means of demonstrating progress on the project. Note that some amounts in this column will exceed the current year’s budget due to encumbrances that occurred in previous fiscal years that have not yet been paid. Page 1 of 6 ATTACHMENT 5 This page intentionally left blank. Page 2 of 6 FY 2020/21 ‐ 2024/25 CAPITAL IMPROVEMENT PROGRAM ‐ PROJECT STATUS (11/21/2021)Dollar amounts are approximate.Project CIP Page No.FY 20/21 BudgetGFAR Grant OtherMatching FundsExpenses + EncumbrancesStatus/ CommentOne Time ProjectsGuardrail Replacement Project C‐20 $ 1,050,137  $ 107,278 DesignMassol Intersection Improvements C‐22 $ 442,236  $ 338,623 ConstructionShannon Road Repair (Stabilization Study)C‐24 $ 1,500,000  $ 63,073 Feasibility StudyRoadside Fire Fuel Reduction C‐26 $ 250,000  $ 500,000 In progress. Combined funding with Vegetation Management project.Parking Lot 4 Repair & WaterproofingC‐28 $ 250,000  $‐ Project contract in progress.Downtown Parking Lots Seal coat & RestripingC‐34 $ 55,519  $ 2,934 Hernandez Avenue Storm Drain ImprovementsC‐36 $‐  $‐ Shannon Road Class I Multi‐Use PathC‐38 $ 1,140,200  $ 20,000 Feasibility StudyUtility Undergrounding Improvements ‐ Rule 20A LGBC‐42 $ 6,766,000  $‐ ConstructionTraffic Signal Modernization C‐44 $ 2,789,191  $ 753,088 Design & ConstructionBicknell Road Storn Drain ImprovementsC‐46 $ 64,758  $ 4,500 Design Stormwater Master Plan C‐50 $ 118,290  $ 93,216 This plan will identify storm infrastructure capital deficiencies throughout Town.Stormwater System ‐ Pollution Prevention ComplianceC‐52 $ 298,578  $‐ Set aside for State mandates and addressing projects from the Stormwater Master Plan (see CIP Public Art GatewayC‐54 $ 15,004  $ 10,500 Artwork under construction. Delivery due March 1.Parking Program Implementation C‐56 $ 198,500  $‐ Employee permit program under development.Pilot School BusingC‐60 $ 412,091  $‐ GFAR funds of $325,091 can revert to fund balance. ADA Transition PlanC‐62 $ 110,000  $‐ Consultant Procurement. Expect contract by March, 2021.Projects in blue cells have significant progress or are complete.Page 3 of 6 Project CIP Page No.FY 20/21 BudgetGFAR Grant OtherMatching FundsExpenses + EncumbrancesStatus/ CommentHwy 17/9 Interchange and Capacity Improvements ‐ Hwy 17 Congestion Relief Project (@ SR 9)C‐64 $ 600,000  $‐ Project preliminary design underway with VTA and Caltrans. Downtown Streetscape Revitalization (COVID Economic Recovery)C‐66 $ 1,924,062  $ 248,158 Additional financial commitments pending. Additional Council direction on 1‐19‐2021.E.Main Street Speed Table/RaisedCrosswalkC‐68 $ 169,200  $‐ Consultant contract effective 2/1/21. Construction in summer 2022.Local Road Safety PlanC‐70 $ 100,000  $‐ Plan under way. Total commitment is $80k ($72k grant; $8k GFAR)Blossom Hill Road Traffic Study C‐72 $ 125,000  $ 48,410 Study complete. Community meeting 1‐28‐2021. future capital project.Winchester Class IV Bikeway C‐74 $ 982,455  $ 139,538 Design completed. Construction to start in summer 2021.VMT Mitigation Program C‐76 $ 250,000  $‐ This funding will align traffic policies with VMT requirements and the updated General Plan.Kennedy Sidewalk ‐ LGB to EnglewoodC‐78 $‐  $‐ Planned for FY 2022/23Winchester Blvd. Complete Streets Final DesignC‐80 $ 165,826  $ 85,878 $1m grant funding in 2021/22Quito Road BridgeC‐86 $ 285,087  $ 235,087 DesignHighway 17 Bicycle & Pedestrian Bridge ‐ DesignC‐88 $ 3,848,151  $ 146,951 Consultant ProcurementCreek Trail & Park Pathway & Parking Lot Seal Coat & StripingD‐8 $ 206,115  $ 160,953 CompletedTown Plaza Turf RepairD‐10 $ 28,000  $‐ Spring project.Outdoor Fitness Equipment D‐12 $ 60,000  $ 21,865 Project in construction. Vegetation Management ‐ Town‐wideD‐14 $ 487,188  $ 186,970 In progressOpen Space Trail Upgrades D‐20 $ 152,000  $‐ Forbes Mill Footbridge ImprovementsD‐22 $ 63,451  $ 2,522 Planning for permanent lighting. Need PG&E power at the bridge.Charter Oak Trail Repair D‐24 $ 440,109  $‐ Commitment to spend Albright funds in the Charter Oaks neighborhood.Trailhead Connector Project D‐26 $ 312,155  $ 241,835 DesignBuilding Replacement at Corporation YardE‐06 $ 1,002,550  $ 721,387 ConstructionPage 4 of 6 Project CIP Page No.FY 20/21 BudgetGFAR Grant OtherMatching FundsExpenses + EncumbrancesStatus/ CommentFacility AssessmentE‐08 $ 80,000  $‐ RFP has been released.Library Carpet Replacement E‐10 $ 56,500  $ 48,597 Complete.ADA Upgrade Public Restrooms ‐ Adult Recreation BuildingE‐14 $ 250,000  $‐ Town Hall ADA Restrooms and HR OfficesE‐16 $ 450,000  $‐ Plaza Level Railings ‐ Code Upgrade E‐18 $ 35,604  $ 33,060 Near complete. Railings need to be painted.Waterproofing ‐ Town‐wide E‐20 $ 75,000  $‐ Programmed roof replacement and repairs for spring.Sound Mitigation in Library Lobby E‐22 $ 22,000  $‐ Library trust funds as matching.Fire Suppression (Halon) for Server RoomsE‐24 $ 194,396  $ 92,555 Nearly complete. Excess funds will revert to fund balance.Police Headquarters Roof Repair E‐26 $ 42,552  $ 40,304 Adult Recreation Center ‐ Floor RepairE‐28 $ 100,000  $‐ Information System Upgrade E‐34 $ 114,785  $ 37,759 Testing started last year. Implemantation will continue into next fiscal year. Audio/Video System Upgrade E‐36 $ 42,552  $‐ Town‐wide Document Imaging ProjectE‐38 $ 16,990  $ 16,990 Silicon Valley Regional Interoperability Project (SVRIP)E‐42 $ 62,967  $ 33,598 EOC Communication Upgrade E‐44 $ 29,382  $ 24,520 Remaining funds needed for ongoing EOC upgrades.IT Disaster Recovery ImprovementsE‐46 $ 169,076  $ 27,023 Computer‐Aided Dispatch and Records Management SystemE‐48 $ 389,048  $ 247,527 Engineering Document Archiving E‐40 $ 45,801  $ 78,084 In progressDowntown Parking Study A‐11 $‐  $ 48,484 Encumbered funds represent Dixon contract to assist with project implementation (see CIP page C‐56)Cut‐thru Traffic Mitigation A‐11 $‐  $ 33,446 Page 5 of 6 Project CIP Page No.FY 20/21 BudgetGFAR Grant OtherMatching FundsExpenses + EncumbrancesStatus/ CommentFY 2020/21 Street Repair & Resurfacing C‐06 $ 3,981,908  $ 473,462 Traffic Calming ProjectsC‐12 $ 35,799  $ 16,664 Curb, Gutter, Sidewalk Maintenance C‐14 $ 751,813  $ 5,821 Retaining Wall RepairsC‐16 $ 535,320  $ 170,066 Annual Street Restriping C‐18 $ 169,772  $‐ Sidewalk Improvements ‐ Multiple LocationsC‐40 $ 60,000  $‐ Bicyle and Pedestrian ImprovementsC‐48 $ 265,174  $ 3,350 We can close this one.Annual Storm Drain Improvement ProjectC‐58 $ 420,300  $‐ Parks Playground Fibar Project D‐06 $ 49,264  $‐ Spring project bi‐annually.Town BeautificationE‐12 $ 25,386  $ 10,962 Ongoing Projects ‐ Recurring projects with regular funding provided to ensure asset stability.Page 6 of 6