06 Staff Report.Facilities Assessment
PREPARED BY: Dan Keller
Facilities & Environmental Services Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Director
of Parks and Public Works
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 12/01/2020 ITEM NO: 6
DATE: November 25, 2020
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to execute an Agreement for Consultant
Services with Facility Engineering Associates P.C. for Building Condition
Assessment Services in an Amount Not to Exceed $79,435 Including
Contingencies
RECOMMENDATION:
Authorize the Town Manager to execute an Agreement for Consultant Services (Attachment 1)
with Facility Engineering Associates P.C. for building condition assessment services in an
amount not to exceed $79,435 including contingencies.
BACKGROUND:
This project will assess Town Facilities to determine current condition of equipment and
building systems. The assessment will identify priorities for repair versus replacements and
predict capital expenditures needed each year. As part of this assessment, the consultant will
develop a preventive maintenance program to achieve optimal life expectancy of equipment
and building systems through maintenance procedures.
DISCUSSION:
The Town issued a request for proposals (Attachment 2) and six firms submitted proposals.
Based on a review of the proposals and reference checks, staff determined that Facility
Engineering Associates P.C. is the best qualified firm and had the most efficient approach to
provide the requested services. Facility Engineering Associates is a well-established engineering
firm and have successfully completed several similar projects.
PAGE 2 OF 2 SUBJECT: Authorize the Town Manager to execute an Agreement for Consultant Services for with Facility Engineering Associates P.C. for Building Condition Assessment Services in an Amount Not to Exceed $79,435.20 Including Contingencies DATE: November 25, 2020
CONCLUSION:
Approval of the recommended action will allow this project to progress.
FISCAL IMPACT:
The Adopted FY 2020/21 – FY 2024/25 Capital Improvement Program includes funding for the
Facilities Assessments project in the amount of $80,000.
Facilities Assessment
Project 821-2001
Budget Costs
GFAR $ 80,000
Total Budget $ 80,000
Facility Engineering Associates P.C. $ 79,435
Total Expenditures $ 79,435
Project Balance $ 565
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Agreement for Consultant Services with Exhibit A.
2. Request for Proposal for Services.