04 Staff Report.Local Roadway Safety Plan
PREPARED BY: Ying Smith
Transportation and Mobility Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Parks and
Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● 406-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 10/6/2020
ITEM NO: 4
DATE: September 30, 2020
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Following Actions for the Local Roadway Safety Plan (PPW
Project Number 812-0132):
a. Review and Approve the Scope of Services for a Request for Proposals
(Attachment 1) to Prepare a Local Roadway Safety Plan.
b. Authorize the Town Manager to Negotiate and Execute a Consultant
Agreement for Preparing the Local Roadway Safety Plan with the Highest
Scored Proposer in an Amount Not to Exceed $80,000.
RECOMMENDATION:
Authorize the following actions for the Local Roadway Safety Plan (PPW Project Number 812-
0132):
a. Review and approve the scope of services for a Request for Proposals (Attachment 1) to
prepare a Local Roadway Safety Plan.
b. Authorize the Town Manager to negotiate and execute a Consultant Agreement for
preparing the Local Roadway Safety Plan with the highest scored proposer in an amount
not to exceed $80,000.
BACKGROUND:
In October 2019 the State Department of Transportation (Caltrans) announced a call for Local
Roadway Safety Plan (LRSP) applications. This is a new initiative in the State’s Highway Safety
Improvement Program (HSIP). Starting in 2022, a complete LRSP will be required for an agency
to be eligible to apply for HSIP funds. To assist local agencies developing their safety plans,
Caltrans has set aside a total of $10 million. Town staff requested the maximum per agency
grant amount of $72,000.
PAGE 2 OF 3
SUBJECT: Local Roadway Safety Plan (Project Number 812-0132)
DATE: September 30, 2020
BACKGROUND (continued):
On December 4, 2019, Caltrans informed staff that the Town was selected for funding for the
implementation of a Local Roadway Safety Plan in an amount of $72,000, with a 10% ($8,000)
local match requirement. The Local Roadway Safety Plan is included in the Town’s adopted FY
2020/21-2024/25 Capital Improvement Program (CIP).
DISCUSSION:
A Local Roadway Safety Plan (LRSP) provides a framework for organizing stakeholders to
identify, analyze, and prioritize roadway safety improvements on local and rural roads.
Preparing an LRSP provides an opportunity to address unique roadway safety needs in Los
Gatos while contributing to the success of the State’s Strategic Highway Safety Plan.
Staff is considering a process that is tailored to the community’s needs and issues. It would
begin with safety data analysis and stakeholder engagement, resulting in the selection of areas
of emphasis. Examples of areas of emphasis may include places that experience unsafe speeds,
pedestrian safety, and intersection accidents. The process would further help the Town Council
to prioritize future safety improvements on the local streets. The scope of work identified in
the Request for Proposals (RFP) reflects this approach to ensure the consultant’s work
satisfactorily meets Caltrans’ LRSP requirements.
The Town has received HSIP grants in the past. The completion of an LRSP will ensure that the
Town continues to meet the eligibility requirement to apply and receive HSIP funds in the
future. In addition, the LRSP will build the foundation for a comprehensive identification of
safety issues and subsequent development of improvements.
CONCLUSION:
Approval of the staff recommendations would enable the start of the work to prepare a Local
Road Safety Plan.
COORDINATION:
This report was coordinated with Caltrans, the Town Attorney’s Office, and the Finance
Department.
FISCAL IMPACT:
Project 812-0132 Local Roadway Safety Plan in the Fiscal Year 2020/21 – 2024/25 Capital
Improvement Program Budget has sufficient budget for the consultant contract.
PAGE 3 OF 3
SUBJECT: Local Roadway Safety Plan (Project Number 812-0132)
DATE: September 30, 2020
FISCAL IMPACT (continued):
Local Roadway Safety Plan
Project 821-0132
Budget Costs
Grant Fund (HSIP) $ 72,000
GFAR $ 28,000
Total Budget $ 100,000
Proposed Contract $ 80,000
Total Expenditures $ 80,000
Remaining Budget $ 20,000
ENVIRONMENTAL ASSESSMENT:
The recommended action is not a project as defined under CEQA, and no further action is
required.
Attachment:
1. Draft Request for Proposals - Local Roadway Safety Plan