04 Attachment 1 - Draft Request for Proposals - Local Roadway Safety PlanTOWN OF LOS GATOS
DEPARTMENT OF PARKS AND PUBLIC WORKS
41 MILES AVENUE, LOS GATOS, CA 95030
REQUEST FOR PROPOSALS
Local Roadway Safety Plan
FEDERAL PROJECT NUMBER: LRSPL-5067(023)
PROPOSAL SUBMITTAL DEADLINE:
DATE: November 4, 2020
TIME: Noon, 12:00 pm RFP ATTACHMENT 1
Town of Los Gatos
Request for Proposals - Local Roadway Safety Plan
TABLE OF CONTENTS
I. Introduction
II. Project Description and Background
III. Scope of Work
IV. Conflict of Interest Requirements
V. Rights of the Town of Los Gatos
VI. Insurance Requirements
VII. Public Nature of Proposal Material
VIII. Collusion
IX. Disqualification
Appendix A – Proposal Requirements
Appendix B – Proposal Evaluation
Attachment 1 – Town of Los Gatos Local Roadway Safety Plan Funding Request Form
Attachment 2 – Town of Los Gatos Studies and Documents
Traffic Around Schools Study 2016
2018 Student Transportation Survey
Connect Los Gatos Community Engagement Plan
2020 Community Survey
2020 Bicycle and Pedestrian Master Plan Update
Attachment 3 – Sample Contract Agreement
Attachment 4 – Required Local Assistance Procedures Manual Exhibits
Town of Los Gatos Request for Proposals Local Roadway Safety Plan Page 1
I. INTRODUCTION
The Town of Los Gatos (Town) is requesting proposals (RFP) for roadway safety and
transportation engineering services.
The Local Roadway Safety Plan will be funded with Local and State dollars requiring the
Consultant to follow all pertinent local, State, and Federal laws and regulations. Because DBE
contract goals are not required for state-only funded contracts, DBE participation is not
required for this project, however, it is encouraged.
The Consultant shall meet the appropriate minimum qualifications as required by this contract.
Total amount payable to the Consultant shall not exceed $80,000. The performance period is
no greater than twelve (12) months, with a project schedule determined by the Town and the
select Consultant.
The proposals submitted in response to this RFP will be used as a basis for selecting the
Consultant for this project. The Consultant’s proposal will be evaluated and ranked according to
the criteria provided in Appendix B, Proposal Evaluation, of this RFP.
Addenda to this RFP, if issued, will be posted on the Town of Los Gatos’ website at:
https://www.losgatosca.gov/2258/RFPRFQ
It shall be the Consultant’s responsibility to check the above website to obtain any addenda
that may be issued.
Table 1 shows the RFP and selection timeline. Proposals received after the time and
date specified above will be considered nonresponsive and will not be considered.
Table 1 - RFP and Selection Timeline
Task Deadline
Request for Proposal October 7, 2020
Questions from Proposer October 13, 2020
Town Response to Questions from Proposers October 20, 2020
Deadline for Proposal Submittals Noon, November 4, 2020
Virtual Interview (if necessary) November 12 - 13, 2020
Scope Refinement and Negotiation November 16 - 20, 2020
Notice to Proceed (tentative) November 30, 2020
Final Delivery (tentative) November 30, 2021
Town of Los Gatos Request for Proposals Local Roadway Safety Plan Page 2
Proposers are requested to submit the proposal in electronic format in one of the following
ways:
• Send the proposals via email (file size is limited to 25MB); or
• Upload to your own file sharing website or FTP site and send a link via email
The email address for electronic submittals is:
Ying C. Smith
Transportation and Mobility Manager
YSmith@LosGatosCA.gov
Hard copies of the proposals will not be accepted. If found necessary, the Town may request
hard copies after the deadline. Any proposals received prior to the time and date specified in
Table 1 may be withdrawn by written request of the proposer. To be considered, however,
any modified proposal must be received before the RFP submittal deadline.
Unsigned proposals or proposals signed by an individual not authorized to bind the prospective
Consultant will be considered nonresponsive and rejected.
The prospective Consultant is advised that should this RFP result in recommendation for award
of a contract, the contract will not be in force until it is approved and fully executed by the
Town.
All products used or developed in the execution of any contract resulting from this RFP will
remain in the public domain at the completion of the contract.
Any questions related to this RFP shall be submitted in writing to the attention of Ying Smith via
email at YSmith@losgatosca.gov by the deadline shown on Table 1. No oral questions or
inquiries to other individuals about this RFP shall be accepted.
II. PROJECT DESCRIPTION AND BACKGROUND
The Town was awarded a Caltrans Highway Safety Improvement Program (HSIP) grant to
prepare a Local Road Safety Plan. Preparing a LRSP provides an opportunity to address unique
roadway safety needs in Los Gatos while contributing to the success of the State’s a Strategic
Highway Safety Plan.
Attachment 1 includes the Town of Los Gatos Local Roadway Safety Plan Funding Request
Form.
The development of the LRSP should follow a process that is tailored to the community’s needs
and issues. It will begin with safety data analysis, includes stakeholder engagement, and result
in the selection of emphasis areas. The process will further help the Town Council to prioritize
future safety improvements on the local streets. The scope of work identified in the RFP
Town of Los Gatos Request for Proposals Local Roadway Safety Plan Page 3
reflects this approach and will ensure the consultant’s work satisfactorily meets Caltrans’ LRSP
requirements.
Los Gatos has benefited from a very engaged community. The stakeholders for this project will
the Complete Streets and Transportation Commission, the Los Gatos – Monte Serene Safe
Route to School, local schools and neighborhood organizations. A list of relevant studies
prepared by the Town are included in Attachment 2.
III. SCOPE OF WORK
General:
The Consultant selected shall provide the professional engineering services necessary to
complete the contract documents and tasks to complete a Local Roadway Safety Plan for the
Town of Los Gatos.
The work shall comply with the requirements of all of the following without limitation, and shall
apply to this RFP and any subsequent contract as though incorporated herein by reference:
• Federal laws
• State laws
• Local laws
• Rules and regulations of governing utility districts
• Rules and regulations of the Town of Los Gatos
A preliminary scope of services is included in the Town’s Safety Plan Funding Request Form in
Attachment 1. Tasks and deliverables are further described below. The Consultant shall review
the preliminary scope of services, tasks and deliverables and shall include any modifications,
recommendations, additions, deletions, as the Consultant believes prudent for the project in
the Consultant’s proposal. For each task/sub-task listed below, (or as modified by the
Consultant in the proposal), the proposal shall indicate the anticipated resource allocation that
will be assigned to the task/sub-task and the number of hours anticipated for each. The final
scope of services shall be developed with the Town during the final contract negotiations with
the selected Consultant and shall be included in the final contract for services.
1. Visioning, Project Initiation & Management
Through a community engagement process, the Town will establish a vision statement for the
Local Road Safety Plan. The development of the vision statement will be a collaborative effort
by Town staff and the safety partners, with direction from the Town Council. The
Consultant will support staff in finalizing the vision statement and collaboration with the safety
partners.
Town of Los Gatos Request for Proposals Local Roadway Safety Plan Page 4
Deliverable(s):
1.1 Provide input to the draft vision statement for the Local Road Safety Plan
1.2 Final Scope of Work
1.3 Project Management
2. Safety Data Analysis
Town staff completed the initial data screening using the Transportation Injury Mapping System
(TIMS). The Consultant will combine the data with available land use and roadway data to
analyze contributing factors and pull out the most pertinent trends.
This step will also include a review of the studies in Attachment 2, which provide the planning
background and existing efforts. The Consultant may also consult the Police Department and
other partners to gain better understanding of the trends and context. The Consultant will
analyze the Town’s street network to identify locations with the most risk factors. If necessary,
the Consultant will carry out qualitative data collection efforts, such as walk audit and intercept
surveys, with support from Town staff and volunteers.
Deliverable(s):
2.1 Contextual and Roadway Data
2.2 Collision Analysis
3. Selection of Emphasis Areas
This step should include the evaluation of other locations that match the profiles/contextual
characteristics of collisions identified in Task 2, but have not had Killed or Seriously Injured (KSI)
collisions during study period. The Consultant should evaluate geographic locations and
collision types that are of specific interest based on systemic evaluation and collaboration with
staff and stakeholders. Based on the evaluation and stakeholder input, the Consultant will
identify a preliminary list of emphasis areas and recommend the high priority areas.
The Local Road Safety Plan will include multiple emphasis areas. Each area will be identified
with a description, a goal, and strategies. The Local Road Safety Plan will support the Town of
Los Gatos in strategically addressing transportation safety on the local roads.
Deliverable(s):
3.1 Systemic Evaluation
3.2 Recommendation for high priority emphasis areas
4. Report Documentation
The Consultant will prepare a draft report summarizing the findings and the selection of the
Emphasis Areas. The Local Road Safety Plan will include multiple emphasis areas. Each area will
be identified with a description, a goal, and strategies. The report should also provide
Town of Los Gatos Request for Proposals Local Roadway Safety Plan Page 5
documentation of the analysis and process. The Consultant will finalize the report upon
receiving comments from Town staff.
Deliverable(s):
4.1 Draft Report
4.2 Final Report
5. Community Engagement Support
Town staff will play a lead role in community engagement, as described in the following section,
Work to be performed by the Agency. The Consultant will provide support and attend public
meetings as requested by Town staff, following the community engagement plan.
The Consultant will prepare project materials to be used in engagement efforts, such as project
factsheet, presentations, Questions and Answers, and website contents. The Consultant will
also be requested to comment on the project materials prepared by staff.
Deliverable(s):
5.1 Attend two virtual public meetings, such as community meeting, Commission meeting
and/or Council meeting.
5.2 Electronic materials to support outreach efforts
Work to be performed by the Agency
Coordination:
The Town shall provide coordination between the Consultant and the office of Caltrans Local
Assistance, the Town Council, and the stakeholders.
Community Engagement:
Community engagement for this project should follow the framework identified in the Connect
Los Gatos Community Engagement Plan, adopted by Town Council in March 2020. The Town
intends to build on the extensive engagement efforts in the recent years and strengthen the
relationship with the stakeholders. Town staff will prepare a community engagement plan for
this project, provide coordination with the stakeholders, schedule necessary outreach events
and community meetings, and provide periodic reports to the Town Council and the
Commissions.
IV. CONFLICT OF INTEREST REQUIREMENTS
The Consultant shall also provide possible mitigation efforts, if any, to eliminate or avoid any
actual or perceived conflicts of interest.
If a Consultant discovers a conflict during the execution of an assigned task order, the
Consultant must immediately notify the Caltrans Contract Manager regarding the conflicts of
interest. The Caltrans Contract Manager may terminate the Contract involving the conflict of
Town of Los Gatos Request for Proposals Local Roadway Safety Plan Page 6
interest and Caltrans may obtain the conflicted services in any way allowed by law. Failure by
the Consultant to notify Caltrans Contract Manager may be grounds for termination of the
contract for default pursuant to the Contract Agreement.
No person shall offer, give or agree to give any Town employee any gratuity, discount or offer
of employment in connection with the award of contract by the Town. No Town employee
shall solicit, demand, accept or agree to accept from any other person a gratuity, discount or
offer of employment in connection with a Town contract.
V. RIGHTS OF THE TOWN OF LOS GATOS
This RFP does not commit the Town to award a contract, to pay any costs incurred in the
preparation of a proposal for this request, or to procure or contract for services. The Town
reserves the right to:
• Make the selection based on its sole discretion;
• Reject any and all proposals;
• Issue subsequent Requests for Proposals;
• Postpone opening proposals for its own convenience;
• Remedy errors in the Request for Proposals process;
• Approve or disapprove the use of particular subconsultants;
• Negotiate with any, all or none of the Proposers regarding project scope;
• Accept other than the lowest cost offer;
• Waive informalities and irregularities in the Proposals; and/or
• Enter into an agreement with another Proposer in the event the originally selected
Proposer defaults or fails to execute an agreement with the Town.
An agreement shall not be binding or valid with the Town unless and until it is executed by
authorized representatives of the Town and of the Proposer.
VI. INSURANCE REQUIREMENTS
The selected Proposer(s), at Proposer’s sole cost and expense and for the full term of the
agreement or any extension thereof, shall obtain and maintain, at a minimum, all of the
insurance requirements as outlined in the sample contract in Attachment 3.
All policies, endorsements, certificates and/or binders shall be subject to the approval of the
Town of Los Gatos as to form and content. These requirements are subject to amendment or
waiver, if so approved in writing by the Town of Los Gatos. The selected Proposer agrees to
provide the Town with a copy of said policies, certificates and/or endorsement upon award of
Agreement.
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VII. PUBLIC NATURE OF PROPOSAL MATERIAL
Responses to this RFP become the exclusive property of the Town of Los Gatos. At such time as
the Town awards a contract, all proposals received in response to this RFP become a matter of
public record and shall be regarded as public records, with the exception of those elements in
each proposal which are defined by the Proposer as business or trade secrets and plainly
marked as “Confidential,” “Trade Secret,” or “Proprietary.” The Town shall not in any way be
liable or responsible for the disclosure of any such proposal or portions thereof, if they are not
plainly marked as “Confidential,” “Trade Secret,” or “Proprietary,” or if disclosure, in the Town’s
sole discretion, is required under the California Public Records Act as addressed below. Any
proposal which contains language purporting to render all or significant portions of the
proposal “Confidential,” “Trade Secret,” or “Proprietary” shall be regarded as non-responsive.
Although the California Public Records Act recognizes that certain confidential trade secret
information may be protected from disclosure, the Town of Los Gatos may determine, in its
sole discretion that the information that a Proposer submits is not a trade secret. If a request is
made for information marked “Confidential,” “Trade Secret,” or “Proprietary,” the Town shall
provide the Proposer who submitted the information reasonable notice to allow the Proposer
to seek protection from disclosure by a court of competent jurisdiction, at the Proposer's sole
expense.
VIII. COLLUSION
By submitting a proposal, each Proposer represents and warrants that its proposal is genuine
and made in the interest of or on behalf of any person named therein; that the Proposer has
not directly induced or solicited any other person to submit a sham proposal or any other
person to refrain from submitting a proposal; and that the Proposer has not in any manner
sought collusion to secure any improper advantage over any other person submitting a
proposal.
IX. DISQUALIFICATION
Factors, such as, but not limited to, any of the following, may disqualify a proposal without
further consideration:
• Evidence of collusion, directly or indirectly, among Proposers in regard to the amount,
terms or conditions of this proposal;
• Any attempt to improperly influence any member of the evaluation team;
• Existence of any lawsuit, unresolved contractual claim or dispute between Proposer and
the Town;
• Evidence of incorrect information submitted as part of the proposal;
• Evidence of Proposer’s inability to successfully complete the responsibilities and
obligations of the proposal; and
• Proposer’s default under any previous agreement with the Town.
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APPENDIX A – PROPOSAL REQUIREMENTS
These guidelines are provided for standardizing the preparation and submission of
Proposal/Proposals by all Consultants. The intent of these guidelines is to assist Consultants in
preparation of their proposals, to simplify the review process, and to help assure consistency in
format and content.
Proposals shall contain the following information in the order listed:
1. Introductory Letter
The introductory (or transmittal) letter shall be addressed to:
Ms. Ying C. Smith
Transportation and Mobility Manager
YSmith@LosGatosCA.gov
The letter will address the Consultant’s understanding of the services being requested and any
other pertinent information the Consultant believes should be included. All addendums
received must be acknowledged in the transmittal letter.
The letter shall be signed by the individual authorized to bind the Consultant to the proposal.
2. Consultant Information, Qualifications & Experience
The Town will only consider submittals from Consultants that demonstrate they have
successfully completed comparable projects. These projects must illustrate the quality, type,
and past performance of the project team. Submittals shall include a detailed description of a
minimum of three (3) projects within the past five (5) years which include the following
information:
1. Contracting agency
2. Contracting agency Project Manager
3. Contracting agency contact information
4. Contract amount
5. Funding source
6. Date of contract
7. Date of completion
8. Consultant Project Manager and contact information
9. Project Objective
10. Project Description
11. Project Outcome
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3. Organization and Approach
a. Describe the roles and organization of your proposed team for this project. Indicate the
composition of subcontractors and number of project staff, facilities available and
experience of your team as it relates to this project.
b. Describe your project and management approach. Provide a detailed description of how
the team and scope of work will be managed.
c. Describe the roles of key individuals on the team. Provide resumes and references for all
key team members. Resumes shall show relevant experience, for the Project’s Scope of
Work, as well as the length of employment with the proposing Consultant. Key
members, especially the Project Manager, shall have significant demonstrated
experience with this type of project, and should be committed to stay with the project
for the duration of the project.
4. Scope of Work
a. Include a detailed Scope of Work Statement describing all services to be provided.
b. Describe project deliverables for each phase of your work.
c. Describe your cost control and budgeting methodology for this project.
5. Schedule of Work
Provide a detailed schedule for all phases of the project and the proposing Consultant’s
services including time for reviews and approvals. The overall schedule shall be within
twelve (12) months from the date of the notice-to-proceed.
6. Staff Qualifications and Approach
Provide information on the relevant experience, specific qualifications, and technical
expertise of the Project Manager and key personnel in conducting similar services. Describe
the Project Manager’s and key personnel’s familiarity of project and understanding of work
completed to date and project objectives moving forward. Describe the roles of key
individuals on the team and the resources allocated.
7. Conflict of Interest Statement
The proposing Consultant shall disclose any financial, business or other relationship with the
Town that may have an impact upon the outcome of the contract or the construction
project. The Consultant shall also list current clients who may have a financial interest in
the outcome of this contract or the construction project that will follow. The proposing
Consultant shall disclose any financial interest or relationship with any construction
company that might submit a bid on the construction project.
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8. Litigation
Indicate if the proposing Consultant was involved with any litigation in connection with
prior projects. If yes, briefly describe the nature of the litigation and the result.
9. Contract Agreement
Indicate if the proposing Consultant has any issues or needed changes to the proposed
contract agreement included as Attachment 3.
The Consultant shall provide a brief statement affirming that the proposal terms shall
remain in effect for ninety (90) days following the date proposal submittals are due.
10. Federal-Aid Provisions
The proposing Consultant’s services are State funded, which necessitate compliance with
additional requirements. Special attention is directed to the Local Assistance Procedures
Manual Exhibit (LAPM). The proposing Consultant shall complete and submit the following
forms with the proposal to be considered responsive. These forms and instructions are
provided for the proposer in Attachment 4.
• Disclosure of Lobbying Activities (LAPM 10-Q)
• Cost proposals per Sample Cost Proposal Exhibit 10-H (Sample #1)
Upon award and through completion of the project, the successful proposing Consultant
will be required to follow applicable federal-aid requirements and shall complete and
submit with the agreement the following forms at the time of award:
• Exhibit 10-K Consultant Certification of Contract Costs and Financial Management
System
• Any other relevant forms required during the project.
Consultant shall demonstrate familiarity of providing services for similar projects and have a
clear understanding of requirements/needs to facilitate the project through Caltrans Local
Assistance and Local Assistance Procedures Manual.
11. Cost Proposal
In order to assure that the Town of Los is able to acquire professional services based on the
criteria set forth in the Brooks Act and Government Code 4526, the proposal shall include a
cost proposal for each task included in the proposal. Proposing Consultants will be required
to submit certified payroll records, as required. The consultant performs the services stated
in the contract for an agreed amount as compensation, including a net fee or profit.
Reference sample cost estimate in Attachment 4 LAPM 10-H, Example #1. Consultant shall
prepare a Lump Sum Fee estimate with progress payments at defined milestones/tasks.
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APPENDIX B – PROPOSAL EVALUATION
Evaluation Process
All proposals will be evaluated by a Town of Los Gatos Selection Committee (Committee). The
Committee may be composed of Town staff and other parties that may have expertise or
experience in the services described herein. The Committee will review the submittals and will
rank the proposers. The evaluation of the proposals shall be within the sole judgment and
discretion of the Committee. All contacts during the evaluation phase shall be through the
Town’s Project Manager only. Proposers shall neither contact nor lobby evaluators during the
evaluation process. Attempts by Proposer to contact members of the Committee may
jeopardize the integrity of the evaluation and selection process and risk possible disqualification
of Proposer.
The Committee will evaluate each proposal meeting the qualification requirements set forth in
this RFP.
The selection process should include oral interviews in a virtual format. The consultant will be
notified of the time and format of oral interviews and if any additional information that may be
required to be submitted.
Evaluation Criteria
Proposals will be evaluated according to the Evaluation Criteria and scored on a zero- to five-
point rating. The scores for all the Evaluation Criteria will then be multiplied according to their
assigned weight to arrive at a weighted score for each proposal, per Table 2. A proposal with a
high weighted total will be deemed of higher quality than a proposal with a lesser-weighted
total. The final maximum score for any project is five hundred (500) points.
Rating Scale
0 Not
Acceptable
Non-responsive, fails to meet RFP specifications. The approach has no
probability of success. For mandatory requirement this score will result in
disqualification of proposal.
1 Poor
Below average, falls short of expectations, is substandard to that which is
the average or expected norm, has a low probability of success in achieving
project objectives per RFP.
2 Fair Has a reasonable probability of success, however, some objectives may not
be met.
3 Average
Acceptable, achieves all objectives in a reasonable fashion per RFP
specification. This will be the baseline score for each item with
adjustments based on interpretation of proposal by Evaluation Committee
members.
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4
Above
Average/
Good
Very good probability of success, better than that which is average or
expected as the norm. Achieves all objectives per RFP requirements and
expectations.
5 Excellent/
Exceptional
Exceeds expectations, very innovative, clearly superior to that which is
average or expected as the norm. Excellent probability of success and in
achieving all objectives and meeting RFP specification.
Table 2 - Evaluation Criteria and Respective Weights
No. Written Evaluation Criteria Weight
0 Completeness of Response Pass/Fail
1 Consulting Firm's Experience 10
2 Team Qualifications & Experience 15
3 Organization & Approach 10
4 Scope of Services to be Provided 15
5 Schedule of Work 5
6 Cost 30
7 References 5
8 Conflict of Interest Statement Pass/Fail
Subtotal: 90 No. Interview Evaluation Criteria Weight
9 Presentation by team 5
10 Q&A Response to panel questions 5
Subtotal: 10
Total: 100
0. Completeness of Response (Pass/Fail)
Responses to this RFP must be complete. Responses that do not include the proposal
content requirements identified within this RFP and subsequent addenda and do not
address each of the items listed below will be considered incomplete, be rated a Fail in
the Evaluation Criteria and will receive no further consideration.
1. Consulting Firm's Experience
Relevant experience in preparing LRSP’s that meet Caltrans’ and other agencies’
requirements, specific qualifications, and technical expertise of the firm, the key
personnel assigned to the project, and sub-consultants to conduct similar services on
both federal and nonfederal-aid projects.
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2. Team Qualifications & Experience
a. Roles and Organization of Proposed Team
i. Proposes adequate and appropriate disciplines of project team.
ii. Some or all of team members have previously worked together on similar
project(s).
iii. Overall organization of the team is relevant to the Town’s needs.
b. Roles of Key Individuals on the Team
i. Proposed team members, as demonstrated by enclosed resumes, have
relevant experience for their role in the project.
ii. Key positions required to execute the project team’s responsibilities are
appropriately staffed.
c. Working Relationship with Town of Los Gatos
i. Team and its leaders have experience working in the public sector and
knowledge of public sector procurement process.
ii. Team leadership understands the nature of public sector work and its
decision-making process.
iii. Familiarity with the Los Gatos community and key stakeholders.
3. Organization & Approach
a. Describes familiarity with this specific project and demonstrates understanding
of project objectives moving forward as a federally funded project. Demonstrates a
thorough review and evaluation of the RFP “Requested Scope of Services”
b. Roles and Organization of Proposed Team
i.Proposes adequate and appropriate disciplines of project team.
ii.Some or all of team members have previously worked together on similar
project(s).
iii.Overall organization of the team is relevant to Town of Los Gatos - Parks
and Public Works Department needs.
c. Project and Management Approach
i.Team is managed by an individual with appropriate experience in similar
projects. This person’s time is appropriately committed to the project.
ii.Project team and management approach responds to project issues. Team
structure provides adequate capability to perform both volume and quality
of needed work within project schedule milestones.
d. Roles of Key Individuals on the Team
i.Proposed team members, as demonstrated by enclosed resumes, have
relevant experience for their role in the project.
ii.Key positions required to execute the project team’s responsibilities are
appropriately staffed.
4. Scope of Services to be Provided
a. Detailed Scope of Services to be Provided
i. Proposed scope of services is appropriate for all phases of the work.
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ii. Scope addresses all known project needs and appears achievable in the
timeframes set forth in the project schedule.
b. Project Deliverables
iii. Deliverables are appropriate to schedule and scope set forth in above
requirements.
iv. Reflects the priorities identified by the Town and the appropriate
allocation of resources based on the priorities and levels of complexity.
v. Provides the best value to the Town within the budget limit.
c. Cost Control and Budgeting Methodology
vi. Proposer has a system or process for managing cost and budget.
vii. Evidence of successful budget management for a similar project.
5. Cost
Total amount payable to the Consultant shall not exceed $80,000.
6. Schedule of Work
a. Schedule shows completion of the work within or preferably prior to the Town of
Los Gatos overall time limits as specified in Table 1.
b. The schedule serves as a project timeline, stating all major milestones and
required submittals for project management and Federal-Aid compliance.
c. The schedule should reflect a well-organized approach. It should be reasonable
and addresses potential risk factors, including both known and unknown
challenges.
7. Conflict of Interest Statement (Pass/Fail)
a. Discloses any financial, business or other relationship with the Town of Los
Gatos that may have an impact upon the outcome of the contract or the
construction project.
b. Lists current clients who may have a financial interest in the outcome of this
contract or the construction project that will follow.
c. Discloses any financial interest or relationship with any construction company
that might submit a bid on the construction project.
8. References
a. Completeness of information provided regarding references as outlined in the
RFP.
b. Evaluation of references and project information provided from at least three (3)
agencies you currently or have previously consulted for in the past five (5) years.
9. Presentation by Team at Interview
a. Presentation is given by project team members and is clear, concise, and focused
on the project.
b. Team presentation conveys project understanding, communication skills,
innovative ideas, critical issues and solutions.
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10. Q&A Response to Panel Questions
Proposer’s project team members provide comprehensive, well versed, and
educated responses to various interview panel questions.