04 Staff Report.WVCS
PREPARED BY: Tania Maheu
Administrative Analyst
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Community Development
Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 09/01/2020
ITEM NO: 4
DATE: August 27, 2020
TO: Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute an Agreement for Consultant
Services with West Valley Community Services for Comprehensive Emergency
Assistance Program (CEAP) Services in an Amount Not to Exceed $15,000
Annually and $75,000 Over the Five Year Term of the Agreement.
RECOMMENDATION:
Authorize the Town Manager to execute an Agreement for consultant services with West Valley
Community Services for Comprehensive Emergency Assistance Program (CEAP) services in an
amount not to exceed $15,000 annually and $75,000 over the five year term of the Agreement.
BACKGROUND:
The Town contracted with West Valley Community Services to administer the Comprehensive
Emergency Assistance Program (CEAP) in 2011. West Valley Community Services provided
services to the community for one-time emergency financial assistance to prevent individuals
and families from becoming homeless, quickly re-house households that have been un-housed,
and prevent a utility shut-off. These services have been provided under an agreement which
expired on June 30, 2020. The original 2011 Agreement was for a 1-year term at $13,000 per
year and subsequent amendments increased the rate to the current annual rate of $15,000 per
year. In addition, the Town’s Community Grant program has also given grants to West Valley
Community Services to provide additional services outside of this agreement. Finally last fiscal
year, the Town gave the organization $10,000 to meet the sudden needs associated with the
COVID-19 pandemic.
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SUBJECT: West Valley Community Services Agreement
DATE: August 27, 2020
DISCUSSION:
West Valley Community Services is the only non-religious organization that provides these
services to the Los Gatos area. Based on this information, the Town did not conduct an RFP
process. In consultation with the Town Attorney, staff has determined that West Valley
Community Services is a sole source provider and has provided quality services to the Town’s
residents in this capacity for the last nine years. A draft West Valley Community Services
Agreement is included with this report as Attachment 1.
CONCLUSION:
Staff recommends that the Council authorize the Town Manager to execute an Agreement for
Consultant Services with West Valley Community Services for Comprehensive Emergency
Assistance Program (CEAP) services in an amount not to exceed $15,000 annually and $75,000
over the five year term of the Agreement.
ENVIRONMENTAL ASSESSMENT:
This action is not a project defined under CEQA, and no further action is required.
COORDINATION:
The draft Agreement was prepared in coordination with the Town Attorney’s Office.
FISCAL IMPACT:
Sufficient funds are included in the adopted FY 2020/21 Operating Budget.
Attachment:
1. Draft West Valley Community Services Agreement (includes Exhibit A, Proposed Summary
of Services)