06 Staff Report.Engineering TI Project
PREPARED BY: Matt Morley
Parks and Public Works Director
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 08/04/2020 ITEM NO: 6
DATE: August 13, 2020
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Following Actions for the Corporation Yard Building
Replacement and Engineering Tenant Improvement Project (18-821-2302):
a. Approve the Plans and Specifications for the Corporation Yard Building
Replacement and Engineering Tenant Improvement Project and Authorize
the Town Manager to Advertise the Project for Bid; and
b. Authorize the Town Manager to Award and Execute a Construction
Agreement in an Amount not to Exceed $750,315, Including
Contingencies; and
c. Authorize Staff to Execute Future Change Orders in an Amount not to
Exceed Ten Percent of the Contract Award Amount
RECOMMENDATION:
Authorize the following actions for the Corporation Yard Building Replacement and Engineering
Tenant Improvement Project (18-821-2302):
a. Approve the plans and specifications for the Corporation Yard Building Replacement and
Engineering Tenant Improvement project and authorize the Town Manager to advertise the
project for bid; and
b. Authorize the Town Manager to award and execute a Construction Agreement in an
amount not to exceed $750,315, including contingencies; and
c. Authorize staff to execute future change orders in an amount not to exceed ten percent of
the contract award amount.
BACKGROUND:
The Town’s adopted 2018/19 Capital Improvement Program Budget designates funding for
Town projects, including Project 821-2302, Building Replacement at the Corporation Yard. This
is a two phased project that will convert current warehouse space to office space and then
PAGE 2 OF 3 SUBJECT: Corporation Yard Building Replacement and Engineering Tenant Improvement Project (18-821-2302) DATE: August 13, 2020
BACKGROUND (continued):
replace an old portable building that currently houses staff with a steel storage building at the
northwest corner of the Parks and Public Works (PPW) Corporation Yard on Miles Avenue.
On October 2, 2018, the Town Council authorized the Town Manager to execute an agreement
with Cuschieri Horton Architects for the Design of Corporation Yard Building Replacement and
Engineering Tenant Improvement project.
The project includes replacement of an existing portable building that houses maintenance staff
offices and Police evidence storage. The portable building is over 40 years old and does not
meet current standards for Police evidence storage or staff offices. In addition to experiencing
some of the problems typical of an old portable, the building also has deferred maintenance
needs, including a leaking roof and windows, decaying siding, and a lack of restroom facilities.
DISCUSSION:
To address the building needs cost effectively, the scope of the project includes relocating staff
currently housed in the old portable building to the existing engineering building on the
southwest side of the Corporation Yard. Relocating staff to this other building will allow for
combining the use of restroom facilities and conditioned space. This requires constructing new
staff space within the eastern side of the engineering building and reconfiguring the space to
meet the combined needs. The design for this first phase is complete and ready to bid. Plans
and specifications will be available on the Town website beginning August 14:
https://www.losgatosca.gov/108/Capital-Improvement-Program.
Following this tenant improvement work, staff from the old portable building will be moved
into the newly built and reconfigured office space in the engineering building. As a separately
bid project in the future, the old portable will be removed, and a new prefabricated steel
storage building will be erected in its place. One side of this steel building will be configured to
appropriately house Police evidence and the other side of the building will be used for
equipment storage.
CONCLUSION:
Staff recommends that that Town Council authorize the Town Manager to advertise the project
for bid.
PAGE 3 OF 3 SUBJECT: Corporation Yard Building Replacement and Engineering Tenant Improvement Project (18-821-2302) DATE: August 13, 2020
COORDINATION:
This report has been coordinated with the Finance Department.
FISCAL IMPACT:
Building Replacement at Corporation Yard
Project 821-2302
Budget Costs
GFAR $ 1,165,800
Total Budget $ 1,165,800
Construction (Including Contingencies) $ 750,315
Consultation Services (Expense +
Encumbrance) $ 165,425
Modular Unit Rental $ 10,637
Other Construction $ 10,045
Construction Inspection $ 7,443
Equipment Acquisition/Installation $ 6,055
Total Expenditures $ 949,921
Remaining Budget $ 215,880
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA and is Categorically Exempt (Section 15301 (a)). A
Notice of Exemption has been filed.