12 Staff Report - Signals and Streetlights Maintenance
PREPARED BY: Jim Harbin
Superintendent
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Director
of Parks and Public Works
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 08/04/2020
ITEM NO: 12
DATE: July 30, 2020
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a Fourth Amendment to the
Agreement for Services with St. Francis Electric to Increase Compensation for
Unforeseen Services in FY 2019/20 in an Amount of $12,818 and Extend
Services for Four Months in FY 2020/21 in an Amount Not to Exceed $50,000
RECOMMENDATION:
Authorize the Town Manager to execute a Fourth Amendment to the Agreement for Services
(Attachment 1) with St. Francis Electric to increase compensation for unforeseen services in FY
2019/20 in an amount of $12,818, and extend services for four months in FY 2020/21 in an
amount not to exceed $50,000.
BACKGROUND:
The Town of Los Gatos utilizes contractual traffic signal and streetlight maintenance services for
Town-owned properties and rights of way. Staff has determined that contractual services are
the most cost-effective service delivery method for traffic signal and streetlight maintenance
due to the technical nature, specialized and costly equipment, and right of way safety concerns.
On May 5, 2015, Council authorized the Town Manager to execute an Agreement for Services
with St. Francis Electric for maintenance and repair of traffic signals and streetlights and for
Underground Service Alert (USA) locating (Attachment 2) with an effective date of July 1, 2015
with options to extend through June 30, 2020 in an amount not to exceed $120,000 annually. A
first amendment to the agreement was approved in 2016 to increase compensation for traffic
signal and streetlight repair services to $135,000 annually and added $10,000 due to
unexpected repairs and increasing USA markings. In 2017, a second amendment was made to
add prevailing wage language and in 2018, a third amendment added $15,000 for unforeseen
services in FY 2017/18.
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SUBJECT: Authorize the Town Manager to Execute a Fourth Amendment to the Agreement
for Services with St. Francis Electric to Increase Compensation for Unforeseen
Services in FY 2019/20 in an Amount of $12,818, and Extend Services for Four
Months in Fiscal Year 2020/21 in an Amount Not to Exceed $50,000
DATE: July 30, 2020
DISCUSSION:
The current not to exceed contract amount is $135,000 annually for routine maintenance and
repair of traffic signals and streetlights, and for USA locating services. In FY 2019/20, there
were an increased number of unexpected traffic signal repairs and USA locating requests
resulting in the contract amount being exceeded.
In addition, the proposed contract extension with St. Francis Electric will allow staff the time
necessary to issue a new request for proposal (RFP) for the traffic signal, streetlights, and USA
locating services and bring a new contract recommendation to Town Council.
St. Francis Electric has been maintaining Town traffic signals, streetlights, and USA locating
requests for several years and have done a satisfactory job.
CONCLUSION:
The recommended action will allow for cleanup of the required work in the previous fiscal year
and continued service in the current fiscal year pending the RFP outcome.
FISCAL IMPACT:
Funds for these services have been appropriated in the Parks and Public Works annual
operating budget for the respective fiscal years.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Draft Fourth Amendment to Agreement for Services
2. Agreement for Services Including Amendments